DHW - Risk Strat - Request Form to Division of Purchasing (DOP).pdf
PDF 375 KB Posted
- Attached to
- SSA - Risk Stratification & Supervision Tools
- Solicitation number
- 942
- Issued by
- Idaho
About this file
This is a Sole Source Authorization (SSA) Request Form submitted by the Idaho Department of Health and Welfare (DHW) to the Division of Purchasing (DOP) for the procurement of Risk Stratification and Supervision Tools from Social Data Analytics. The DHW seeks a data-driven risk stratification model specifically tailored to Idaho's child welfare data and system, requiring tools established for the Child Welfare Information System (CWIS), known as Ensuring Safety and Permanency in Idaho (ESPI). The tools must be locally installed within the DHW system to avoid cloud-based data transfer burdens and expenses. The request is for a one-year term with an anticipated total cost of $320,000.00, and DHW anticipates the need for renewals. The requestor, Quinn Shea (208-334-5914, quinn.shea@dhw.idaho.gov), submitted this new SSA request on May 9, 2025, and it was approved by State Purchasing Manager Chelsea Robillard on May 12, 2025.
DHW conducted market research to identify alternative sources, including releasing a Request for Information (RFI900) for 10 days in April 2025, which yielded two vendor responses (IBM and Social Data Analytics) and one demonstration (Augintel). DHW determined that Social Data Analytics is the sole qualified vendor capable of providing risk stratification tools that meet the specific requirements for locally installed implementation, predictive risk modeling, and comprehensive decision-making support for the child welfare system. The procurement supports DHW's legislative appropriation goals to reduce youth removal from homes through prevention efforts and enhanced supervisory decision-making based on real-time risk data. The SSA request was submitted with supporting documentation including the business justification, scope of work, vendor responses, and demonstration materials. No set-asides are identified in this procurement.
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Text version
Request Form to Division of Purchasing (DOP)
Sole Source Authorization - SSA - New
If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov
Form ID
Generated after Receipt by DOP
Year
Requestor Information
Agency Name * Department of Health and Welfare
Agency Acronym *
DHW
Requestor Name * Quinn Shea
Phone * 208-334-5914
E-mail * quinn.shea@dhw.idaho.gov
Property Being Purchased: * Risk Stratification and Supervision Tools
This field has a 300 character limit
Type of Exemption Check all that apply
Type of Exemption *
A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)
My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)
The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).
A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)
A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)
My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:quinn.shea@dhw.idaho.gov
Additional Questions *
There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)
The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)
There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)
It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (One Time Exemption).
Sole Source Authorization
IDAPA 38.05.01.042.02 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.
Fiscal Year *
Type of Request *
New
Renew (Agency wishes to extend an existing sole source authorization)
Amend (Check this box to request a change to the goods/services, term or other conditions of the
SSA)
Both Renew and Amend
New
Name of Requested Vendor * Social Data Analytics
Desired Term in Years *
Anticipated Total Cost (for full desired term): * $320,000.00
Do you anticipate the need for renewals? *
Yes No
Property * Describe the property you are seeking
The Department seeks a proven data-driven risk stratification model, tailored specifically to Idaho's child welfare data and system. This will require risk stratification and supervision tools established specifically for the data within the Child Welfare Information System (CWIS), named Ensuring Safety and Permanency in Idaho (ESPI). A requirement for these tools is they must be locally installed within our system (thus avoiding the burden and expense of external data transfer required by cloud-based tools) as these tools have been previously implemented across multiple jurisdictions with evidence of success.
Justification * Check all that apply
Sole source provider of a licensed or patented good or service
Sole manufacturer AND distributor
Sole provider of factory-authorized/warranty service
Sole provider of items that are compatible with existing equipment, systems, programs, etc.
Other
Business Need * Describe the Agency's business need for the requested property https://adminrules.idaho.gov/rules/current/38/380501.pdf
By equipping supervisors with real-time risk data, these tools will enhance compliance and safety outcomes helping divert low-risk families and focusing more on high-risk cases, thus advancing goals of the child welfare system.
This field has a 300 character limit
Description * Describe what makes the identified property unique. Why is it the only propeorty that could meet your business need?
The Department’s top goal is to reduce the amount of youth being removed from their home for safety reasons through prevention efforts.
Meeting this goal is also a part of our legislative appropriation this year which includes specific reporting requirements. To support the goal and legislative requirements the Department wants to add predictive risk modeling that can support comprehensive decision-making at every level of the child welfare process. By equipping supervisors with real-time risk data, these tools will enhance compliance and safety outcomes helping divert low-risk families and focusing more on high-risk cases, thus advancing goals of the child welfare system.
To accomplish this, the Department will leverage our in-house data to better risk-stratify referrals, investigations and open cases, locally on our system without the need for an expensive cloud-based solution.
Alternatives * Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency's business needs?
The Department released a Request for Information, RFI900, Risk Stratification and Supervision Tools, for 10 days in April 2025. We received two (2) responses (IBM and SDA) from the solicitation and also held one (1) demonstration (Augintel) to ensure we completely understood the vendor landscape in this space. The responses from IBM and SDA and the demonstration from Augintel are attached with this request.
File Upload and Certification
Notes Please see attached SSA Request for full Business need. I am attaching multiple documents to help support the Department's request.
File Upload
SSA Request - DHW - Risk Stratification and Supervision Tools.pdf 373.71KB
Sole Source Letter - Social Data Analytics.pdf 244.07KB
DHW SSA Request Justification.pdf 165.59KB
SOW Risk Stratification Within ESPI.pdf 157.86KB
RFI900 - Social Data Analytics Response.pdf 531.61KB
Augintel Overview_ID DHW_4.15.25.pdf 1.85MB
RFI900 - IBM Response.pdf 657.71KB
Maximum File Size 250 MB
Agency Certification *
By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State.
Signature * Date Submitted * 2025-05-09
Approval - SSA
Administrator Intends to approve *
Yes No
(Pending legal notice and appeal period)
Optional Posting? * This exemption will be sent for posting before final approval.
Yes No
Notes Public View
This field has a 300 character limit
File Upload
Maximum File Size 250 MB
DOP Signature *
DOP Printed Name * Chelsea Robillard
DOP Title * State Purchasing Manager
Date Time 2025-05-12
File details come from the government source that posted it. Updated .