CITY OF GREENBELT

25 Crescent Road

Greenbelt, MD 20770

REQUEST FOR PROPOSALS (RFP)

PROFESSIONAL CONSULTING SERVICES FOR THE

GREENBELT VISION ZERO ACTION PLAN, HEALTH ANALYSIS, AND

DEMONSTRATION PROJECTS

Safe Streets and Roads for All (SS4A) Planning and Demonstration Grant

Contract No. 2026-09-R

Proposals Due

October 2, 2026 @ 3:00 PM

This project is funded by the City of Greenbelt and a USDOT grant administered by the Federal Highway Administration (FHWA). It must meet all City of Greenbelt procurement requirements. The City of Greenbelt is an Equal Opportunity Employer.

Greenbelt Department of Planning & Community Development 15 Crescent Road, Suite 200 Greenbelt, Maryland 20770

(301) 345-5417

I. GENERAL INFORMATION

A. RFP Title

Greenbelt Vision Zero Action Plan, Health Analysis, and Demonstration Projects

B. RFP Number

2026-09-R

C. Issuing Department

City of Greenbelt Department of Planning & Community Development 15 Crescent Road, Suite 200 Greenbelt, Maryland 20770

D. Issuing Officer

Jaime Fearer, Acting Director of Planning & Community Development

E. Funding Source

This project is funded through the U.S. Department of Transportation Federal Highway Administration Safe Streets and Roads for All (SS4A) Program under Federal Award No.

693JJ32540818. The grant award provides $200,000 in federal funds and requires a $50,000 local match for a total project budget of $250,000.

F. Procurement Schedule

Milestone Date*

RFP Issued September 9, 2026

Pre-Proposal Conference** September 16, 2026

Question Due September 17, 2026

Responses Posted September 24, 2026

Proposals Due October 2, 2026

Interviews (Optional) October 2026

Milestone Date*

Consultant Selection October 2026

City Council Approval November 9, 2026

Notice to Proceed November 16, 2026

* The City reserves the right to modify these dates.

** A pre-proposal conference will be held at the Greenbelt Community Center (15 Crescent Road, Room 114, Greenbelt, MD) on Wednesday, September 16, 2026, 11:00 am – 12:00

pm. Attendance is not mandatory.

II. PROJECT BACKGROUND

The City of Greenbelt was originally envisioned to be a walkable, bikeable community, and at its core, much of the central historic district remains relatively safe for multimodal transportation. As Federal and State highways expanded, the City and its land uses were carved into disparate sections divided by heavy, fast-moving traffic. City staff and elected leaders propose developing a Vision Zero Action Plan, complemented and informed by a supplemental health analysis and quick-build demonstration projects, that incorporates a Safe System Approach.

The City was awarded an SS4A Planning and Demonstration Grant to:

• Develop a comprehensive Vision Zero Action Plan that establishes a framework for eliminating roadway fatalities and serious injuries;

• Conduct a supplemental Health Analysis; and

• Design and evaluate up to three quick-build demonstration projects;

III. PROJECT GOALS

The selected consultant shall:

• Develop a comprehensive Vision Zero Action Plan;

• Utilize the Safe System Approach;

• Conduct a health analysis;

• Develop a High Injury Network (HIN);

• Engage community stakeholders;

• Identify and prioritize transportation safety improvements;

• Design and evaluate demonstration projects; and

• Position the City for future implementation grants.

IV. SCOPE OF WORK

Task 1. Project Management

Deliverables

• Project Management Plan

• Detailed Schedule

• Monthly Progress Reports

• Meeting Summaries

Task 2. Existing Conditions and Transportation Safety Analysis

Activity Target Date

Project Kickoff Meeting November/December 2026

Existing Conditions Data Collection December 2026 - February 2027

Crash Analysis and High Injury Network January - March 2027

Existing Conditions Technical Memo March 2027

Existing Conditions Presentation April 2027

Deliverables

• Existing conditions report

• Crash analysis

• High Injury Network

• GIS Database

Task 3. Health Analysis

Health Analysis Framework Development January - March 2027

Community Health Assessment February - April 2027

Draft Health Analysis May 2027

City Review June 2027

Final Health Analysis July 2027

• Health analysis framework

• Community assessment

• Draft health analysis

• Final health analysis

• Equity prioritization criteria

Task 4. Public Engagement

Engagement Plan Development January 2027

Stakeholder Interviews February - May 2027

Public Workshop #1 April 2027

Public Workshop #2 June 2027

Demonstration Project Outreach Summer 2027

Public Workshop #3 Fall 2027

Draft Plan Public Review Period January - February 2028

• Public engagement plan

• Outreach materials

• Stakeholder interviews

• Survey results

• Public workshops

• Engagement summary report

Task 5. Demonstration Projects

The City’s SS4A grant includes up to three quick-build demonstration projects, preferably one in each of the discrete areas of the City. The selected consultant shall assist with:

• Site selection

• Preliminary concepts

• Final concept design

• NEPA coordination support

• Installation support

• Data collection

• Evaluation

Activity Target Date

NEPA Completion (Categorical Exemption) January 2027

Demonstration Site Selection April - June 2027

Preliminary Designs May - July 2027

Final Concept Designs August 2027

Installation September - October 2027

Performance Evaluation October 2027 - February 2028

Demonstration Project Assessment March 2028

• Site selection memorandum

• Concept designs

• Before-and-after analysis

• Demonstration evaluation report

Task 6. Vision Zero Action Plan

Draft Goals and Strategies Fall 2027

Administrative Draft Plan January 2028

Public Review Draft February 2028

Advisory Planning Board Review February - March 2028

City Council Review March - April 2028

Final Plan Publication April 30, 2028

• Administrative draft plan

• Public review draft

• Final Vision Zero Action Plan

• Executive summary

• Prioritized project list and project estimates

• Funding strategy

Task 7. Grant Closeout

Final Reporting Documentation May - June 2028

Final SS4A Report Submission June 30, 2028

V. PROJECT SCHEDULE

Major Milestones

Milestone Date

NEPA Completion (CE) January 2027

Existing Conditions Complete March 2027

Milestone Date

Draft Health Analysis May 2027

Final Health Analysis July 2027

Demonstration Site Selection April - June 2027

Demonstration Project Installation September - October 2027

Administrative Draft Vision Zero Action Plan January 2028

Public Review Draft February 2028

Final Plan Published April 30, 2028

SS4A Final Report June 30, 2028

VI. PROJECT BUDGET

Funding Source Amount

FHWA SS4A Grant $200,000

City Match $50,000

Total Project Budget $250,000

Anticipated Allocation

Category Amount

Professional Services $190,000

Demonstration Project Implementation $60,000

Total $250,000

VII. PROPOSAL REQUIREMENTS

A. Executive Summary

B. Firm Qualifications

C. Project Team

D. Technical Approach

E. Public Engagement Strategy

F. Health Analysis Approach

G. Demonstration Project Approach

H. Detailed Schedule

I. References

Minimum three references.

J. Cost Proposal

Including:

• Labor Rates

• Level of Effort

• Reimbursables

• Not-to-Exceed Fee

VIII. EVALUATION CRITERIA

Technical Evaluation

Criteria Maximum Points

Understanding of Project and Technical Approach 25

SS4A / Vision Zero Experience 20

Health Analysis Experience 10

Public Engagement Approach 15

Criteria Maximum Points

Demonstration Project Experience 10

Project Team Qualifications 15

State and Local Government Experience 5

Total Maximum Technical Score 100

Cost Proposal Evaluation

Cost will be evaluated for reasonableness and completeness rather than for selecting the lowest cost proposal.

Criteria Maximum Points

Budget Completeness 5

Cost Reasonableness 5

Total Maximum Cost Score 10

Optional Interview If interviews are conducted, up to 20 additional points may be assigned.

Criteria Maximum Points

Team Presentation 5

Understanding of Greenbelt Issues 5

Project Management Approach 5

Responses to Questions 5

Total Maximum Interview Score 20

Final Score

Component Maximum Points

Technical Proposal 100

Interview (Optional) 20

Cost Proposal 10

Maximum Possible Score 130*

*If interviews are not conducted, the maximum possible score shall be 110 points.

IX. SELECTION PROCESS

A selection committee appointed by the City will review and evaluate proposals.

The City reserves the right to:

• Request clarifications;

• Conduct interviews;

• Request best and final offers;

• Negotiate scope and fee;

• Reject any or all proposals.

A selection is expected to be made by the end of October 2026, and the City’s Project Manager will facilitate the execution of a mutually acceptable contract between the City and the selected Consultant. The selected team and contract will be presented to the City Council at a regular Council meeting for approval.

X. FEDERAL REQUIREMENTS

The selected consultant shall comply with:

• 2 CFR Part 200;

• Title VI of the Civil Rights Act;

• Americans with Disabilities Act;

• Section 504 of the Rehabilitation Act;

• National Environmental Policy Act;

• Build America Buy America Act;

• Debarment and Suspension Requirements;

• FHWA SS4A Grant Requirements.

XI. PROPOSAL SUBMISSION

One (1) original, two (2) copies, and one (1) electronic copy in PDF format of the proposal in a sealed envelope clearly labeled “Proposal - Contract No. 2026-09-R, Greenbelt Vision Zero Action Plan” shall be submitted to:

Jaime Fearer Acting Director of Planning & Community Development 15 Crescent Road, Suite 200 Greenbelt, MD 20770

Email: jfearer@greenbeltmd.gov mailto:jfearer@greenbeltmd.gov

ATTACHMENT A – SAMPLE PROFESSIONAL SERVICES AGREEMENT

CITY OF GREENBELT, MARYLAND

SAMPLE PROFESSIONAL SERVICES AGREEMENT

CITY OF GREENBELT VISION ZERO ACTION PLAN, HEALTH ANALYSIS, AND

DEMONSTRATION PROJECTS

CONTRACT NO. 2026-09-R

This Professional Services Agreement ("Agreement") is entered into as of the ___ day of __________, 2026, by and between the City of Greenbelt, Maryland ("City"), a municipal corporation organized under the laws of the State of Maryland, and __________________________ ("Consultant").

ARTICLE 1. PURPOSE

The City has received funding through the Federal Highway Administration's Safe Streets and Roads for All (SS4A) Planning and Demonstration Grant Program to develop a Vision Zero Action Plan, conduct a Health Analysis, and implement demonstration projects. The City desires to retain Consultant to perform such services.

ARTICLE 2. SCOPE OF SERVICES

Consultant shall perform all services described in:

• The City's RFP;

• Consultant's Proposal dated ___________;

• Any written amendments executed by the parties.

Services may include:

• Project management;

• Existing conditions analysis;

• Safety analysis and High Injury Network development;

• Health Analysis;

• Public and stakeholder engagement;

• Demonstration project development and evaluation;

• Vision Zero Action Plan preparation;

• Grant reporting support.

ARTICLE 3. CONTRACT TERM

The Agreement shall commence upon execution and issuance of a Notice to Proceed.

The anticipated completion date shall be no later than June 30, 2028, unless extended by written amendment.

ARTICLE 4. COMPENSATION

The City shall pay Consultant an amount not to exceed:

$250,000 without written authorization from the City.

Compensation shall be based upon:

☐ Fixed Fee

☐ Time and Materials with Not-to-Exceed Limit

☒ Task-Based Lump Sum

A detailed fee schedule shall be attached as Exhibit A.

ARTICLE 5. INVOICING

Consultant may submit invoices monthly.

Invoices shall include:

• Task summary;

• Percentage complete by task;

• Labor hours by employee classification;

• Direct expenses;

• Progress achieved during billing period.

The City shall pay approved invoices within thirty (30) days.

The City reserves the right to withhold payment for incomplete or unsatisfactory work.

ARTICLE 6. PROJECT MANAGER

City Project Manager

Jaime Fearer Acting Director of Planning & Community Development City of Greenbelt 15 Crescent Road, Suite 200 Greenbelt, Maryland 20770

Consultant Project Manager

Name: ___________________

Title: ___________________

ARTICLE 7. OWNERSHIP OF DOCUMENTS

All work products developed under this Agreement shall become the property of the City.

This includes:

• Reports;

• GIS files;

• Databases;

• Maps;

• Technical memoranda;

• Survey data;

• Public engagement materials;

• Plans;

• Specifications;

• Graphics;

• Health Analysis materials;

• Vision Zero Action Plan documents.

Consultant may retain copies for archival purposes.

ARTICLE 8. INSURANCE

Consultant shall maintain insurance throughout the term of this Agreement.

Minimum requirements:

Comprehensive General Liability

Personal injury liability insurance with a limit of $1,000,000.00 for each occurrence and $1,000,000.00 aggregate, where insurance aggregates apply.

Property damage liability insurance with limits of $250,000.00 for each occurrence and $500,000.00 aggregate, where aggregates apply. Property damage insurance shall specifically include explosion, collapse, and underground damage (X, C, U).

Automobile Liability

Bodily injury liability with limits of $500,000.00 each person and $1,000,000.00 each incident

Property damage liability with a limit of $100,000 for each incident

Workers’ Compensation

Statutory Limits

Employer's Liability

$500,000

Professional Liability

$1,000,000 per claim

All insurance shall include completed operations and contractual liability coverage, and must name the City as an additional insured, not just a certificate holder.

Certificates of Insurance shall be provided prior to commencing work.

ARTICLE 9. INDEMNIFICATION

Consultant shall indemnify and hold harmless the City, its officers, employees, agents, and elected officials from claims arising from consultant's negligent acts, errors, omissions, or wrongful conduct.

Nothing herein shall be construed as a waiver of governmental immunity.

ARTICLE 10. CHANGES IN SERVICES

The City may order changes within the scope of the work.

Any change affecting schedule, scope, or compensation shall require a written amendment executed by both parties.

ARTICLE 11. SUBCONSULTANTS

No subconsultant may be substituted or added without prior written approval of the City.

Consultant shall remain fully responsible for all work performed by subconsultants.

ARTICLE 12. TERMINATION

Termination for Convenience

The City may terminate this Agreement at any time upon fifteen (15) days written notice.

Consultant shall be paid only for services satisfactorily completed through the termination date.

Termination for Cause

The City may immediately terminate this Agreement if consultant:

• Fails to perform required services;

• Violates applicable laws or regulations;

• Fails to maintain required insurance;

• Breaches material provisions of this Agreement.

ARTICLE 13. LIVING WAGE

Consultant shall comply with all applicable City of Greenbelt Living Wage requirements during contract performance.

ARTICLE 14. NONDISCRIMINATION

Consultant shall not discriminate against any employee, applicant, or participant based upon:

• Race;

• Color;

• National Origin;

• Religion;

• Sex;

• Disability;

• Age;

• Sexual Orientation;

• Gender Identity;

• Any protected classification under applicable law.

FEDERAL REQUIREMENTS EXHIBIT

ARTICLE 15. FEDERAL FUNDING

This project is funded through the U.S. Department of Transportation Safe Streets and Roads for All (SS4A) Program under Federal Award Number 693JJ32540818. Consultant shall comply with all federal requirements applicable to the award.

ARTICLE 16. FEDERAL PROCUREMENT REQUIREMENTS

Consultant shall comply with all applicable portions of:

• 2 CFR Part 200;

• Uniform Administrative Requirements;

• Federal Cost Principles;

• Audit Requirements for Federal Awards.

ARTICLE 17. TITLE VI AND CIVIL RIGHTS

Consultant shall comply with:

• Title VI of the Civil Rights Act of 1964;

• Americans with Disabilities Act;

• Section 504 of the Rehabilitation Act;

• Applicable FHWA civil rights requirements.

ARTICLE 18. DEBARMENT AND SUSPENSION

Consultant certifies that neither it nor its principals:

• Are suspended;

• Are debarred;

• Have been declared ineligible for federally funded contracts.

Consultant shall remain registered and in good standing within the System for Award Management (SAM).

ARTICLE 19. RECORD RETENTION

Consultant shall maintain all project records for a minimum of three (3) years following final grant close-out unless a longer retention period is required by law.

Records shall be made available upon request to:

• City of Greenbelt;

• FHWA;

• U.S. Department of Transportation;

• Federal auditors.

ARTICLE 20. ACCESS TO RECORDS

Consultant agrees to provide access to books, records, documents, papers, and electronic files related to the project for inspection and audit purposes.

ARTICLE 21. CONFLICT OF INTEREST

Consultant shall disclose any actual or potential conflicts of interest that could impair independent judgment or performance.

ARTICLE 22. DEMONSTRATION PROJECTS

Consultant acknowledges that demonstration projects funded under this Agreement are temporary installations intended to evaluate transportation safety strategies.

Recommendations regarding permanent implementation shall be based upon performance evaluations and project findings.

ARTICLE 23. BUILD AMERICA BUY AMERICA

Consultant shall assist the City in determining applicability of Build America, Buy America requirements for demonstration project materials, equipment, and installations when required.

ARTICLE 24. GOVERNING LAW

This Agreement shall be governed by the laws of the State of Maryland.

Venue shall lie in Prince George's County, Maryland.

SIGNATURES

CITY OF GREENBELT

By: __________________________

Name: Josué Salmerón

Title: City Manager

Date: __________________

CONSULTANT

By: __________________________

Name: ________________________

Title: _________________________

Date: __________________