SOW_Area_Office_West_Snow_Removal_-.8.26.pdf

Statement of Work (SOW) For: Snow Removal and De-Icing Services

Location: Area Office West – Rapid City

Address: 3625 5th Street, Rapid City, SD 57701

Date: 12/30/2025

1.0 Background

The Great Plains Area Office West – Rapid City occupies a government-leased facility located at 3625 5th Street, Rapid City, SD. The property includes paved parking and access areas, sidewalks, and emergency exits that require snow and ice removal to maintain safe access for employees, visitors, and emergency personnel. Consistent snow and ice management are necessary to ensure safety, accessibility, and compliance with lease and occupational safety requirements. Services shall be available year-round to ensure readiness for early, late, or unexpected weather events, with primary operations anticipated during the winter months of November through March.

2.0 Objective

The objective of this acquisition is to establish a Blanket Purchase Agreement (BPA) for on-call snow removal and de-icing services at the Area Office West – Rapid City. The BPA will allow the Government to issue task-specific call orders for:

- Parking lot and access road snow removal, and

- Sidewalk and emergency exit clearing and de-icing.

This structure provides flexibility to respond efficiently to changing weather conditions while maintaining safe, continuous facility access.

3.0 Scope of Work

The Contractor shall furnish all labor, supervision, equipment, materials, and transportation necessary to perform snow plowing, shoveling, and de-icing services at the leased premises of the Area Office West – Rapid City.

The total area of service includes approximately:

- 3,459 square meters (0.85 acres) of parking lot and access road; and

- 110 linear meters of sidewalks (2 meters wide) along the east and west sides of the building, including two main access corridors and two emergency exits.

All snow and ice removal activities shall be conducted safely and efficiently to avoid property damage and ensure continuous accessibility.

4.0 Contract Requirements and Tasks

4.1 Task 1 – Parking Lot and Access Road Snow Removal

• Services shall commence when snow accumulation reaches 1 inch (2.5 cm) or as directed by the COR.

• The Contractor shall plow and clear all parking areas, drive lanes, and access roads.

• Snow piles shall not obstruct visibility, drainage, fire hydrants, or pedestrian pathways.

• If required, the Contractor shall haul snow to a vendor-approved location that complies with all City of Rapid City ordinances, environmental regulations, and disposal requirements.

• Contractor shall mobilize within one (1) hours of notification by the COR.

• When city streets are open and no local road closure, or facility closure order is in effect from the building manager, the Contractor shall complete all required snow and ice removal and de-icing services so that all designated areas — including parking lots, access roads, sidewalks, entrances, and emergency exits — are safe, accessible, and fully cleared and treated by 7:00 a.m. on business days following or during a snow or ice event.

• If a city “road closures,” or facility closure order is issued by the building manager, services shall resume as soon as the restriction is lifted and it is safe to travel.

4.2 Task 2 – Sidewalks and Emergency Exit Snow and Ice Removal

• Services shall commence when snow accumulation reaches ½ inch (1.25 cm) or when icy conditions are present.

• The Contractor shall clear and treat all sidewalks, main entrances, and emergency exit routes.

• Apply non-corrosive, concrete-safe de-icing materials after clearing.

• These services may be ordered independently or in conjunction with Task 1.

• Contractor shall mobilize within one (1) hour of notification by the COR.

• When city streets are open and no local road closure, or facility closure order is in effect from the building manager, the Contractor shall complete all snow and ice removal and de-icing activities so that all designated areas — including sidewalks, entrances, and emergency exits — are safe, accessible, and fully cleared and treated by 7:00 a.m. on business days following or during a snow or ice event.

• If a city “road closures,” or facility closure order is issued by the building manager, services shall resume as soon as the restriction is lifted and it is safe to travel.

4.3 Reporting Requirements

The Contractor shall submit a Service Report for each snow or ice event that includes:

- Date and time of service

- Type and depth of precipitation

- Areas serviced (Task 1 and/or Task 2)

- Materials used and quantities

- Start and completion times

Reports shall be submitted to the COR within 24 hours after completion of each service.

5.0 Type of Order

This is a Firm Fixed Price Blanket Purchase Agreement (BPA). Individual Call Orders will specify whether services are required for Task 1, Task 2, or both.

6.0 Period of Performance

The period of performance shall consist of a base year and four (4) 12-month option periods, as follows:

- Base Year: December 1, 2026 – November 30, 2027

- Option Year One: December 1, 2027 – November 30, 2028

- Option Year Two: December 1, 2028 – November 30, 2029

- Option Year Three: December 1, 2030 – November 30, 2030

- Option Year Four: December 1, 2031 – November 30, 2031

7.0 Place of Performance

Area Office West – Rapid City (Leased Space) 3625 5th Street Rapid City, SD 57701

All services shall be performed on-site during or immediately following snow and ice events, as directed by the COR.

9.0 Payment

Payment shall be made monthly in arrears, based on verified service reports and invoices approved by the COR.

10.0 Safety and Compliance

The Contractor shall comply with all applicable OSHA, federal, state, and local safety standards. All personnel shall wear high-visibility apparel and PPE while on site. Equipment shall be maintained and operated safely to avoid damage to pavement, curbs, vehicles, or other property. The Contractor shall follow all City of Rapid City snow removal and disposal ordinances, and shall not obstruct adjacent public rights-of-way or private drives.

11.0 Points of Contact

Contracting Officer (CO): Nichole Lerew/nichole.lerew@ihs.gov/605-226-7571 Contracting Officer’s Representative (COR): Tavis Allam/tavis.allam@ihs.gov/605-945-

12.0 Performance Expectation Summary

When city streets remain open or facility closure order is in effect from the building manager, the Contractor shall ensure all designated areas — including parking lots, access roads, sidewalks, entrances, and emergency exits — are safe, accessible, and fully cleared and treated by 7:00 a.m. on business days following or during a snow or ice event. If “no travel permitted or facility closure order is issued by the building manager, services shall resume as soon as the restriction is lifted and it is safe to travel.

8.0 Deliverables

Deliverable Description / Format Due Date

Service Report (per event) Summary of snow and ice services performed

Within 24 hours of completion

Annual Equipment & Staffing Plan

Submitted in Word or PDF format

Within 30 days of BPA award

Incident/Accident Report (if applicable)

Report any incidents or accidents

Within 2 hours of occurrence