This project is to relocate two (2) existing audio booths. The Contractor shall provide all labor, materials, certifications, and licensed supervision necessary to decommission the booths in B644 (room 144), transport them via freight elevator, and reassemble them in B576 (room 278).

Project Title: B664 Audio Booth Relocation Location: Fort Eustis, Virginia Project Manager’s: Mr. Hunter Linker and Mr. William Goins Contracting Office: Mr. Chester Terrill and Ms. Wendy MacDonald

McDonald Army Health Center, Bldg.664 Darcy Pl, Fort Eustis, Virginia 23604 McDonald Army Health Center, Bldg.576 Jefferson Ave, Fort Eustis, Virginia 23604

Figure 1: B664 to B576

Prior to the commencement of any disassembly or decommissioning work, the Contractor shall conduct a comprehensive visual and functional inspection of both audiometric booths.

The Contractor shall document all pre-existing wear, physical damage, or operational deficiencies

The Contractor shall provide all labor, packing materials, rigging equipment, and logistics management to relocate the existing booths from B664 (Room 144) to B576 (Room 278) (as depicted in Figures 2 and 3).

All fasteners, brackets, and structural hardware removed during disassembly shall be and tracked to ensure no loss of original components.

The Contractor shall utilize two (2) designated freight elevators in B576 for vertical transit. The Contractor must execute all logistics and staging to ensure zero interference with active patient care, clinical staff, or emergency pathways.

: The Contractor is solely responsible for verifying and navigating the physical constraints of B576’s freight elevators, as detailed below:

e. The Contractor shall maneuver all structural components to ensure they safely clear the elevator and hallway

The Contractor shall reassemble both audiometric booths in B576 (Room 278) in strict accordance with the original manufacturer’s installation guidelines.

The Contractor shall ensure both booths are perfectly level.

All doors must align properly with the frame. Magnetic and compression acoustic seals must form a continuous, airtight, and acoustically insulated seal when the doors are closed.

The Contractor shall successfully reconnect all internal electrical circuits, lighting fixtures, and integrated ventilation/exhaust systems, verifying proper air exchange rates and power distribution inside the reassembles units.

Immediately following reassembly, the Contractor shall perform an end-to-end functional check of all electrical feeds, light switches, ventilation fans, and pass-through audio jack pathways.

The Contractor shall perform an ambient noise level survey inside each reassembled booth to verify that interior noise levels comply strictly with ANSI/ASA S3.1 and OSHA permissible ambient noise standards for audiometric testing environments.

The Contractor shall compile all testing data and submit a formal written Compliance to the Project Manager within three (3) business days of successful test completion.

a. : The entire relocation project that encompasses disassembly, transit, reassembly, and acoustic testing, shall be completed in no more than f ( ) consecutive business days from the designated start day.

b. Scope Adjustments: Any deviation from this schedule must be submitted in writing and pre-approved by the Contracting Officer’s Representative (COR).

: complete decommissioning, disassembly, and hardware of both audiometric booths located in B664, room 144 ll panels be prepped, protected, and staged for transit, with all hardware safely .

T ( ) business days total are allocated for the physical transit, rigging, and structural assembly of the booths in B576, room 278.

for relocation and structural reassembly , ensuring the physical footprint is established and leveled by Day .

: One (1) business day is allocated for final systems integration and acoustic of both booths.

ctave-band ambient noise surveys shall take no more than four (4) hours per audio both, ensuring all physical site work is completed by the close of business on Day .

The Contractor shall make every effort to execute all phases of work quickly, safely, and efficiently as possible.

The Contractor must phase all noisy or high-traffic operations (such as panel rigging and heavy transport) to ensure minimal disruption to building occupants, staff workflow, and patient care pathways.

All on-site contractor operations, deliveries, and testing shall be conducted strictly during normal duty hours: Monday through Friday from 07:30am to 0 :30pm.

No weekend, holiday, or after-hours work is authorized unless explicitly requested and approved 48 hours in advance by the project manager.

The site of the work is on a military reservation, and all rules and regulations issued by the Commanding Officer, Fort Eustis covering safety and sanitary requirements, shall be observed by the contractor.

: For short-duration access (including site visits, meetings, and equipment/material deliveries) the Contractor shall request a short-term visitor pass at the Visitor Control Center (VCC) for the specific duration required (not to exceed 30 days).

: When requesting access, the Contractor shall designate the Project Manager as their official Government Sponsor, providing their name, office, and telephone number.

: The 733d Security Forces Squadron (733 SFS/S5/VCC) personnel will conduct a background and criminal history check on all personnel to evaluate and determine fitness for base access. If approved, 733 SFS will issue a short-term base pass.

: A criminal history check will be conducted by security personnel each time a contractor requests a new or renewed pass. This screening process is expected to take approximately 3 to 5 minutes per individual, excluding VCC queue wait times.

: Contractor personnel shall restrict their movement solely to the immediate work sites (B664 Room 144, B576 Room 278, and the direct transportation routes between them). Under no circumstances shall personnel enter any other buildings, offices, or facilities not explicitly involved in the execution of this contract.

: All employees of the Contractor and its Subcontractors shall remain subject to all rules, laws, and military regulations of Joint Base Langley-Eustis.

Figure 2: B664 Footprint

Figure 3: B576 Second floor

Must possess a minimum of five (5) years of documented experience in the decommissioning, rigging, transit, and structural reassembly of modular audiometric testing suites.

All structural reassembly, panel alignment, and door seal must be executed in strict accordance with the original booth manufacturer’s technical manuals and installation guidelines.

Field technicians must be trained on the specific structural locking mechanisms (e.g., cam-locks, acoustic joint seals) of the units being moved.

Following relocation and physical installation, the audiometric booths shall not be returned to active clinical service until the Contractor achieves, verifies, and documents compliance with the following federal and defense standards.:

Physical Reassembly completed in B576 Acoustical survey (must pass ANSI S3.1 and OSHA limits).

Formal to Project Manager (3 days).

: The interior of each reassembled booth must undergo octave-band pressure level testing. Ambient noise levels must not exceed the maximum permissible ambient noise levels (MPANLs) defined by ANSI/ASA S3.1 (Maximum Permissible Ambient Noise Levels for Audiometric Test Rooms) for ears-covered testing.

The final installation must satisfy all OSHA 29 CFR 1910.95 Appendix D. criteria to guarantee a legally compliant testing environment for occupational health monitoring.

Prior to final acceptance, the Contractor and the designated Government Acceptor (or Government Project Manager) shall jointly validate that all audiometric booths have been successfully installed, leveled, and sealed in strict accordance with the manufacturer’s technical guidelines and governments specifications.

a. The Contractor shall coordinate and schedule an initial post-installation walkthrough with the Contractor’s authorized representative, the Government Acceptor, and/or the Government Project Manager immediately upon physical reassembly of the booths.

b. Any structural, aesthetic, electrical, or acoustic deficiencies identified during the initial walkthrough shall be documented The Contractor shall compile this document and provide a copy to the authorized Government Representative within 24 hours of the joint walkthrough.

c. Once the Contractor has corrected all documented items, they shall request a final walkthrough with the Government Acceptor and/or Government Project Manager to verify that all corrective actions have been completed to the absolute satisfaction of the Government

Upon the successful resolution of all contract requirements and punch list items, the Contractor shall submit a completed Inspection/Acceptance Checklist along with the written proof of completed punch list corrections and passing acoustic certifications to the Government Acceptor.

The Government Acceptor will review the documentation, execute the Inspection/Acceptance Checklist upon verification of compliance, and return a copy of the signed checklist to the Contractor.

The Contractor is authorized to submit their final invoice for payment through Wide Area Workflow (WAWF) only after receiving the fully executed Inspection/Acceptance Checklist from the Government Acceptor.