SS_Posting_Packet_Mountain_River.pdf
PDF 1 MB Posted
- Solicitation number
- 70-M0087-26-CP403
- Issued by
- Santa Fe County, New Mexico
About this file
This file contains a sole source justification letter and quote from Mountain River Consulting, Inc. to the City of Santa Fe, New Mexico for application support and technical consulting services related to data conversion and CIS interfaces for the utility billing system. The scope of work encompasses conversion of the J.D. Edwards World UCIS software to Advanced CIS software, including running pre-conversion queries and reports, executing Advanced CIS Load File conversion programs, validating CIS data, and reviewing data mapping and loading within the Infinity software platform. The engagement covers three separate conversion cycles with an estimated duration from September 10, 2026 through June 30, 2027. The work involves 3 support staff and is organized into distinct phases: pre-conversion process (120 hours), conversion process (120 hours), CIS data validation review (40 hours), CIS data review in Infinity (40 hours), and testing and ticket support (80 hours) per conversion cycle, totaling 1,200 hours across all three conversions.
The total contract value is $300,000 at a fixed rate of $250 per hour for application and technical consulting services, billed on a time and material basis with weekly invoices submitted for approval and payment due upon receipt. Mountain River Consulting, Inc. justifies the sole source award based on over 23 years of experience with the City of Santa Fe, having developed and maintained multiple custom interfaces for the current UCIS system including Beacon Meter reading interfaces, JD Edwards to E1 Financials and Fixed Asset interfaces, and various other proprietary integrations. The contractor has also developed over twenty custom Advanced CIS conversion programs and possesses multiple staff members with over 25 years of institutional knowledge regarding the city's financial systems, IT infrastructure, and billing platform requirements. Reimbursable expenses include local travel and meal per diem per IRS guidelines and other travel-related costs outside reasonable driving distance, with approval required from the designated city representative if services exceed the $300,000 contract amount.
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| File | Type | Posted |
|---|---|---|
| 70-M0087-26-CP403_-_GSD_Email.pdf |
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Text version
Mountain River Consulting, Inc.
P.O. Box 1229 Washington, UT 84780 Phone: (208) 520-5177 dbarnes@mtnriver.net
Sole Source Justification Letter
Josie Bolden September 15, 2026 The City of Santa Fe 801 West San Mateo Santa Fe, NM 87505
Dear Mrs. Bolden, Mountain River Consulting, Inc. has been working with the City of Santa Fe for more than 23 years helping to develop custom modifications, enchantments, reports, screens and interfaces for the JD Edwards UCIS and E1 Systems.
Mountain River Consulting, Inc. has created and maintained the following interfaces for the UCIS system and uniquely knows these programs, process and flows: The Beacon Meter reading interfaces, JD Edwards to E1 Financials & Fixed Asset interfaces, Postal Pros Bill Print Interface, Postal Pros LIC Letter, Postal Pros Lien File Letter, Wells Fargo Lockbox & Lockbox E, Tyler Munis General ledger and the Virtuoso Collection Agency file.
Along with support of the current production interfaces listed above Mountain River Consulting, Inc. has worked extensively with the City of Santa Fe and the Tyler Munis Advanced teams on the previous implementation to define and develop the above related interfaces for the new Advanced CIS software.
Mountain River Consulting, Inc. has also worked with the City of Santa Fe on defining and developing over Twenty different custom Advanced CIS conversion programs to convert the current UCIS data base tables to the Advanced CIS data base tables.
Mountain River Consulting, Inc. also has multiple staff that has been working with the City of Santa Fe for over 25 years helping with Financials, IT support, IBM iSeries, UCIS, Advanced CIS and many other areas.
Sincerely, David W. Barnes President mailto:dbarnes@mtnriver.net
P.O. Box 1229 Washington, UT 84780
Quote for Advanced CIS Load File Conversion
Josie Bolden September 10, 2026 The City of Santa Fe 801 West San Mateo Santa Fe, NM 87505
Based on discussions regarding your organization’s need for consulting services from Mountain River Consulting, Inc., this letter will serve as the Quote and Engagement Letter. This Quote and Engagement Letter applies only to the Scope of Work set forth in this letter. Additional estimates will be sent as projects are defined and a signature will be required. Those estimates will be governed by the rates in this agreement.
-Scope of Work
Mountain River Consulting, Inc. has scoped the work below based on discussions with the City of Santa Fe and our current understanding of the project needs and the planed proposal with Advanced for implementation of their software. This includes running the J.D. Edwards World UCIS to Advanced CIS Load Files process.
• Mountain River Consulting, Inc. will provide Technical & Application support for the conversion of the J.D.
Edwards World UCIS software to the Advanced CIS software Load files.
• Mountain River Consulting, Inc. have previously created the Advanced CIS Load File conversion programs and this engagement letter convers the following areas:
1. Running pre-conversion queries & reports to send to the Santa Fe staff to fix, update and correct so that the Advanced CIS Load file programs will run correctly and as previously defined.
2. Run the Advanced CIS Load file programs to create the Advanced CIS Load Files and then send them to the Advanced FTP server.
3. Update the CIS Data Validation spreadsheet and review the Advanced CIS Load file data with the
Advanced staff to validate that the correct number of accounts/records were received.
4. Review the data at a high level within CIS software (Infinity) to validate that the mapping and loading of the correct fields from the J.D. Edwards World UCIS software.
-Estimate
The estimate for this project will be as follows and includes hours for 3 support staff:
• Conversion Load File Process & Support for 3 conversions.
o Pre-Conversion Process 120 hours o Conversion Process 120 hours o CIS Data Validation review 40 hours o Review CIS Data in Infinity 40 hours o Testing & Ticket Support 80 hours
400 hours per conversion
Total = 1,200
400 hours x 3 conversion = 1,200 hours @ $250/hr. = $300,000
-Time Period
The time period during which the scope of work will be performed, is scheduled to take place September 10, 2026 thru June 30, 2027. If a new Consulting Engagement Letter stating new date ranges for rates is not approved and signed at the time this letter expires, the rates listed herein will remain in effect until a new Consulting Engagement Letter is signed.
-Staffing
David Barnes is assigned as your account manager and will provide and supply support staff from Mountain River Consulting, Inc. with the appropriate application and/or technical skills to be needed by the City of Santa Fe.
-Schedule of Consulting Fees and Reimbursable Expenses
Position Fee/Hour
Project Application or Technical Consulting $250.00
All work performed will be billed on a time and material basis at the hourly rate per the scheduled rate listed above.
A weekly invoice will be sent along with the attached status reports requesting review and approval.
Payment will be due upon receipt.
In the event that more than $300,000 of services is required during the Time Period stated above, Mountain River Consulting, Inc. must obtain approval via email from Josie Bolden or her designated representative prior to proceeding with the work.
Expenses incurred by Mountain River Consulting, Inc. personnel, whether for consulting or training, shall be charged to the City of Santa Fe as follows:
• Local travel, incidental expenses, and meal per diem per IRS guidelines (currently $69.00).
• All other travel expenses outside of a reasonable driving distance including but not limited to: airfare, airport parking, and travel to and from the airport, taxis, car rentals, and hotel accommodations.
Thank you for this opportunity to be of service to The City of Santa Fe. We look forward to assisting you with your consulting needs.
Mountain River Consulting, Inc. has estimated this to the best of its ability. In the event that more than the estimated hours are needed to complete any phase of the different projects, Mountain River Consulting, Inc. will contact the City of Santa Fe as soon as possible to get approval for any additional hours. In the event that estimated hours are over, only the actual hours will be billed.
Please call David Barnes at 208-520-5177 if you have any questions regarding our approach or if we can be of service to you in any other way. When this document is approved, please return one fully executed copy to Mountain River Consulting, Inc., at P.O. Box 1229, Washington, Utah 84780 or email a signed copy to dbarnes@mtnriver.net.
Sincerely, David W. Barnes
Accepted and agreed to:
Mountain River Consulting, Inc. City of Santa Fe
By: ____ By:
Title: _President Title:
Date: September 10, 2026 Date:
| SS_OG Determination_Mountain River.pdf |
| City_of_Santa_Fe_-_MRC_Sole_Source_Letter_2026 (2).pdf |
| MRC_Quote_and_Engagement_Letter_-_2026-09-10_-_Advanced_Conversion.pdf |
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