SS_Paddock_Tasks.pdf

PERFORMANCE WORK STATEMENT

United States Park Police New York Field Office

Horse Mounted Patrol (HMP) Unit Paddock Fencing Replacement and Paddock Surface Renovation

The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, transportation and any other items and non-personal services necessary to perform the services as defined in this Performance Work Statement (PWS) for the US Park Police (USPP), New York Field Office (NYFO), Horse Mounted Patrol (HMP) Unit’s Paddock Fencing Replacement and Paddock Surface Renovation.

After the solicitation is issued, it is encouraged that each offeror conducts a site visit of the USPP NYFO HMP Paddock Area to aid in the formulation of their offer. The performance of this site visit is at no expense to the Government.

As part of their offer, each offeror shall thoroughly describe and provide specifications, brochures, and/or photos of the materials they plan to use to install the paddock fence and gates, and the materials they plan to use for the paddock surface renovation, as specified in this PWS.

The offer should adequately describe the materials and confirm that the materials are not harmful or poisonous to horses.

1. General Objectives of New Paddock Fence Installation and Paddock Surface Renovations :

1.1 The US Park Police (USPP) New York Field Office (NYFO) Horse Mounted Patrol (HMP) Unit has a stable located at 407 Beach 169th Street, Queens, NY 11694. The USPP NYFO HMP Stable area has two (2) horse paddocks near the stable. Technical Exhibit 1 is a Google Map of the USPP NYFO HMP Stable and Paddocks.

1.2 Paddock Number 1: The perimeter dimensions of Paddock Number 1 is approximately 192 feet long by 82 feet wide with a divided separation at about the 145 foot line from the southern end of the paddock fence line. Technical Exhibit 2 is a sketch and photos of Paddock Number 1.

1.3 Paddock Number 2: The current perimeter dimensions of Paddock Number 2 is currently about 60 feet long by 42 feet wide. As part of this PWS, the contractor will increase the perimeter dimensions of Paddock Number 2 to about 140 feet long by 50 feet wide. Technical Exhibit 3 is a sketch and photos of Paddock Number 2.

1.4 The USPP has a requirement to safely dismantle and remove the existing perimeter fencing around both horse paddocks and install new fencing to ensure safety, durability, and compliance with equine safety standards. This requirement includes removing all the materials and components of the two existing paddock fences and legally disposing of all this material and debris. The contractor will install new paddock fencing using the same dimensions for Paddock Number 1. The USPP has a requirement for Paddock Number 2 to be increased in size and the contractor will install new paddock fencing around Paddock Number 2.

1.5 The USPP has a requirement to renovate the paddock surfaces in both paddocks. The requirement also includes increasing the perimeter dimensions of the paddock surface for Paddock Number 2. The paddock surface improvements shall include excavating topsoil and organic material; setting the grade for surface drainage; installing MRAFI geotextile fabric; and properly installing and compacting quarry process and stone dust; all work to industry standards and best practices. This requirement also includes removing and properly disposing all the organic material and debris created from the improvements to both paddocks.

1.6 The installation of the new paddock fencing and paddock surface improvements shall be done in consultation with the Contracting Officer’s Representative (COR) or his/her designee, and NPS Maintenance.

1.7 The contractor shall complete the necessary work on the paddocks in phases so the USPP NYFO HMP maintains the ability to turn out their horses during this renovation effort. The USPP NYFO HMP Unit must maintain the ability to turn out their horses from the stable into a paddock. This practice is essential for a horse’s physical health, mental well-being, and long term soundness. Phase One is associated with all the work efforts for Paddock Number 1. Phase Two is associated with all the work efforts for Paddock Number 2.

1.8 In Phase One, the contractor will completely renovate Paddock Number 1, which includes both new fencing and paddock surface improvements. Using the contractor’s professional experience, the contractor can complete the fencing and paddock surface work for Paddock Number 1 concurrently if deemed more effective and efficient. The contractor shall obtain the COR’s approval before beginning any work in Phase Two.

2. Specifications of New Paddock Fencing

2.1 As part of their offer, the contractor will have provided specifications, brochures, and/or photos of the materials they planned to use to replace the paddock fence and gates. The offer will have adequately described the materials and confirmed that the materials are not harmful or poisonous to horses. Industry best practices for horse paddock fencing that are well established by equine facilities and fencing experts shall be used in this PWS.

2.2 The new paddock fencing must be four board, two-sided zinc galvanized, steel board, powder coated, black in color, ranch style, and standard 4-hole post.

2.3 The height of the new paddock fence shall be 57 inches. The 4-hole post total length should be 100 inches which allows for 43 inches subterrain for support and 57 inches exposed above ground. When possible, each length from post center to post center is approximately 9.65 feet.

All rails and post must be level and even with each other.

2.4 The top two rails must be reinforced by adding a rail reinforcement device. The reinforcement must be inserted into the rail and place a 12-degree twist for additional reinforcement.

2.5 Each 4-hole post must be secured with 2 to 2.5 80-pound bags of cement leaving 2 inches for footing on the top layer.

3. Specifications for Paddock Surface Renovations

3.1 As part of their offer, the contractor will have provided specifications, brochures, and/or photos of the materials they planned to use to renovate the paddock surfaces. The offer will have adequately described the materials and confirmed that the materials are not harmful or poisonous to horses. Industry best practices for the paddock surface renovation shall be used in this PWS.

3.2 The paddock surface perimeter dimensions of Paddock Number 1 is approximately 192 feet long by 82 feet wide. The contractor shall improve the entire surface of Paddock Number 1 in accordance with the following specifications in this section of the PWS.

3.3 The current paddock surface perimeter dimensions of Paddock Number 2 is about 60 feet long by 42 feet wide. As part of this PWS, the contractor will increase the perimeter dimensions of the paddock surface for Paddock Number 2 to about 140 feet long by 50 feet wide. The contractor shall remove the necessary grass, topsoil and organic material to facilitate the necessary area to install the appropriate paddock surface for a new Paddock Number 2 in accordance with the following specifications in this section of the PWS.

3.4 The contractor must excavate to a depth of 8 to 10 inches and prepare the ground as needed for surface footing for horse paddocks.

3.5 The contractor must scrape away topsoil and organic material to firm soil and set the grade at 1 to 2 percent slope for surface drainage.

3.6 The contractor shall install a MRAFI commercial-grade, non-woven geotextile fabric to separate the native soil from the stone base. This geotextile fabric will help stabilize the ground by spreading loads. The geotextile fabric will exceed 1 foot beyond the footprint of the paddocks edge of both paddocks.

3.7 The contractor shall install 6 inches of quarry process, a blend of roughly 1-inch to 3/4-inch crushed stone combined with smaller stone dust, for a subbase exceeding 1 foot from the footprint of the paddocks edge of both paddocks.

3.8 The contractor shall install 2 inches of stone dust exceeding 1 foot from the footprint of paddock edge of both paddocks.

3.9 Using industry standards and best practices, the contractor must compact and level all materials to ensure proper base and drainage for both paddock’s surface footing.

3.10 The contractor shall legally dispose of all materials, refuse and debris from the construction and/or renovation of each paddock’s surface.

4. Phase One: Paddock Number 1 Fencing Efforts

4.1 Paddock Number 1 is approximately 192 feet long by 82 feet wide with a divided separation at about the 145 foot line from the southern end of the paddock fence line.

4.2 The contractor shall safely dismantle all existing fencing materials, posts, and debris around Paddock Number 1. The contractor shall safely remove and legally dispose of all the materials, components and debris of the old paddock fence and legally dispose all of this material and debris.

4.3 Using the specifications for the new paddock fencing as indicated in section 2 of this PWS, the contractor will install new paddock fencing using the same dimensions.

4.4 The aforementioned divided separation must have a 1 x 12-foot hingeless, steel 4 board gate with a “horse-proof” latch that will prevent horses from escaping by opening the gate while also allowing easy open and close, even while riding the horse. The latch must be a two-way gate latch operation that allows gates to be opened or closed from either direction while a person is on a horse. The gate must include a ground anchor with a ground tube.

4.5 The main gate leading to Paddock Number 1 must be a double gate composed of steel 4 board consisting of 2 x 8.4 feet hingeless gates with a “horse-proof” latch that will prevent horses from escaping by opening the gate while also allowing easy open and close, even while riding the horse. The latch must be a two-way gate latch operation that lets gates be opened or closed from either direction while a person is on a horse. One (1) of the gates must also have a ground anchor mounted on one of the gates with a ground tube.

4.6 The contractor must ensure that no sharp edges are protruding from the paddock fence or gates that can injure the horses.

4.7 The contractor shall instruct the COR or his/her designee on how to properly care for the new paddock fence and open/close all gates in the paddock.

5. Phase One: Paddock Number 1 Footing Surface Renovations

5.1 The paddock surface dimensions of Paddock Number 1 is approximately 192 feet long by 82 feet wide. The contractor shall renovate the entire paddock surface of Paddock Number 1 in accordance with the specifications listed in section 3 of this PWS.

5.2 The contractor shall obtain the COR’s approval after completing Phase One and before beginning any work in Phase Two.

6. Phase Two: Paddock Number 2 Fencing Efforts

6.1 The current perimeter dimensions of Paddock Number 2 is currently about 60 feet long by 42 feet wide. As part of this PWS, the contractor will increase the dimensions of Paddock Number 2 to about 140 feet long by 50 feet wide.

6.2 The contractor shall safely dismantle all existing fencing materials, posts, and debris around Paddock Number 2. The contractor shall safely remove and legally dispose of all the materials, components and debris of the old paddock fence and legally dispose all of this material and debris.

6.3 Using the specifications for the new paddock fencing as indicated in section 2 of this PWS, the contractor will install new paddock fencing using the same dimensions.

6.4 Paddock Number 2 must have a 1 x 12-foot hingeless, steel 4 board gate with a “horse-proof” latch that will prevent horses from escaping by opening the gate, while also allowing easy open and close, even while riding the horse. The latch must be a two-way gate latch operation that lets gates be opened or closed from either direction while a person is on a horse. The gate must also have a ground anchor mounted with a ground tube.

6.5 The contractor must ensure that no sharp edges are protruding from the paddock fence or gates that can injure the horses.

6.6 The contractor shall instruct the COR or his/her designee on how to properly care for the new paddock fence and open/close all gates.

7. Phase Two: Paddock Number 2 Surface Renovations

7.1 As part of this PWS, the contractor will increase the perimeter dimensions of Paddock Number 2 to about 140 feet long by 50 feet wide.

7.2 The contractor shall renovate the entire paddock surface of Paddock Number 2 in accordance with the specifications listed in section 3 of this PWS.

7.3 The contractor shall obtain the COR’s approval after completing Phase Two.

8. Warranty

8.1 All the materials of the new paddock fencing, including posts, post footings, rails, brackets, flanges, anchors, etc., and all materials in the gates, must come with a standard warranty which begins on the date the project is completed. The warranty period for the materials in the paddock fencing and gates must be at least ten (10) years. The warranty period for the installation and workmanship of the paddock fencing and gates must be at least one (1) year from the completion of the project.

8.2 The warranty period for the installation and workmanship of the renovation of the paddock surfaces in both paddocks must be at least one (1) year from the completion of the project.