SS 9680 - NOTICE OF INTENT TO CERTIFY SOLE SOURCE.pdf

Notice of Intent to Certify Sole Source

To: Interested Parties

From: Alfred Faulk III Applications Officer

Date: 2/18/2025

Re: Sole Source Certification Number SS9680 for MHA Dimensions Software

Contact Email Address: solesource@umc.edu

Sole Source Certification Award Details

Regarding UMMC Sole Source Certification Number SS 9680, please be advised that UMMC intends to award the purchase of Dimensions software to the Mississippi Hospital Association

(MHA).

UMMC issues this notice in accordance with Mississippi state law, policy, and procedures for sole source procurements.

Sole Source Criteria

1. Where the compatibility of equipment, accessories, or replacement parts is the paramount consideration (and manufacturer is the sole supplier).

2. Where a sole supplier’s item is needed for trial use or testing.

3. Where a sole supplier’s item is to be required when no other item will service the needs of UMMC.

Schedule

Task Date First Advertisement Date February 25, 2025 Second Advertisement Date March 4, 2025 Response Deadline from Objectors March 11, 2025, at 3:00 p.m.

Central Time Notice of Award/No Award Posted March 11, 2025

Project Details mailto:solesource@umc.edu

1. Describe the commodity/service that the agency/institution is seeking to procure:

MHA’s Dimension Software provides access to quarterly data on Mississippi hospital inpatient and outpatient stays as well has visualization and reporting tools for this data.

2. Explain why the commodity/service is the only one (1) that can meet the needs of the agency/institution:

UMMC needs this data to report to leadership on market share in surrounding areas.

Physician relations will use this data to best target communications for referrals. UMMC outreach clinics needs this data in order to guide decision making in outreach efforts. The Center for Information and Analytics will also work with this to provide data for ongoing research efforts.

3. Explain why the source is the only person or entity that can provide the required commodity/service:

MHA is the sole provider of this data and the Dimensions Software. The data is only available via the Dimensions Software.

4. Explain why the amount to be expended for the commodity/service is reasonable:

The estimated amount to be expended for the purchase of Dimensions software is $87,750 for three years. Please be advised that UMMC will determine if additional enhancements, upgrades, support, or equipment are within scope during the certification period and may increase the spending authority accordingly. Should MHA change their name during this certification period, then UMMC will determine if a recertification is necessary. This amount is within the expected price range for these products.

5. Describe the efforts that the agency/institution went through to obtain the best possible price for the commodity/service:

Pricing is compared against available market intelligence and identified discounts are pursued where applicable.

Submission Instructions and Format of Response from Objecting Parties

Interested parties who have reason to believe that the purchase of Dimensions software (hereafter, “Products”) should not be certified as a sole source should provide information in the Vendor Form for the State to use in determining whether or not to proceed with awarding the sole source to MHA.

The Vendor Form may be found at Bureau of Purchasing and Contracting | Mississippi Department of Finance and Administration (ms.gov), under “Purchasing Forms."

Objections must include the certification in Attachment B.

Comments will be accepted at any time prior to Tuesday, March 11, 2025 at 3:00 p.m. (Central Time) to solesource@umc.edu. Responses may be delivered via email to solesource@umc.edu.

UMMC WILL NOT BE RESPONSIBLE FOR DELAYS IN THE DELIVERY OF

RESPONSES. It is solely the responsibility of the Interested Parties that responses reach UMMC on time. Responses received after the deadline and responses that lack all required information will be rejected. UMMC reserves the right to inspect Interested Party’s commodity for comparison purposes.

If you have any questions concerning the information above or if we can be of further assistance, please contact solesource@umc.edu.

Attachment A: Vendor Correspondence Attachment B: Objection Certification https://www.dfa.ms.gov/bureau-purchasing-and-contracting https://www.dfa.ms.gov/bureau-purchasing-and-contracting mailto:solesource@umc.edu

Attachment B

SUBMITTED IN RESPONSE TO

Sole Source Certification No. SS9680

Accepted until Tuesday, March 11, 2025, at 3:00 p.m.

I certify that the information contained in this objection is true and accurate to the best of my knowledge. I understand that UMMC will investigate all statements made in this objection and that any false or misleading information provided may result in adverse action.

Objector Name Objector’s title