SS 412- NOTICE OF PROPOSED SOLE SOURCE PURCHASE.pdf

UNIVERSITY OF MISSISSIPPI

Notice of Intent to Certify Sole Source

#SS 412

The University of Mississippi (UM) anticipates purchasing the item(s) listed below as a sole source purchase. Anyone objecting to this purchase as a sole source shall follow the procedures outlined below.

Commodity or commodities to be purchased (manufacturer, model, description):

LYNX MODEL 410LX CAGE & RACK WASHER

The need to be fulfilled by this item(s) and why it is the only one that can meet the specific needs of the department:

This equipment is necessary to sanitize housing for laboratory animals as required by law, regulation, and our AAALAC accreditation. Any amount of time without a functional cage washer can cause delays in externally funded research. The LYNX model 410LX is made to be a perfect fit replacement of the existing cage washer in the Vivarium. Installation will not require modifications to the existing space, which not only saves money, but is critical to minimize disruption to the research that depends on the function of this equipment.

Name of company/individual selling the item and why that source is the only possible source that can provide the required item(s):

Scientific Resources Southwest, Inc. Kip Howell Application Specialist (Vivarium) Mobile: 720- 862-5955 kip@srsonline.com www.srsonline.com. Currently, Scientific Resources, Southwest, Inc.

(SRS) is the only rep group to sell/quote the Lynx in Mississippi, Louisiana, Alabama, Texas, New Mexico, Oklahoma, Wyoming, and Colorado. Spire won't let other suppliers quote the Lynx in SRS's territory.

Why the amount to be expended for the commodity is reasonable:

The price of the Lynx 410LX is comparable to similar cage washers from other manufacturers (that are not fully compatible with the UM animal facility). Additionally, the savings gained from being able to use non-propriety parts, utilize local repair personnel, and training of our maintenance personnel, should be considerable.

Efforts that the agency went through to obtain the best possible price for the commodity:

Efforts were made by the department to attain the best price possible from SRS. The current quote is at or below similar products that would also require use of proprietary parts and service.

Submission Instructions and Format of Response from Objecting Parties:

Interested parties who have reason to believe that the item(s) above should not be certified as a sole source should provide information in the following format for UM to use in determining whether or not to proceed with awarding the Sole Source purchase.

1.1 Interested Party Information

1.1.1 Contact Name, Phone Number, Address and email address

1.1.2 Company Website URL, if applicable

1.2 Objection to Sole Source Certification

1.2.1 Interested parties must present specific objections to the Sole Source certification using the criteria listed above.

1.2.2 A statement regarding the Interested Party's capabilities as related to this Sole Source Certification Request.

1.3 Comments will be accepted any time prior to Friday, January 17, 2 0 2 5 at 10:00 am (Central Time) to Frank Kemp or Jeff Wells at solesource@olemiss.edu (with Cc: to jeffw@olemiss.edu ) at The University of Mississippi Procurement Services Department, 164 Jeanette Phillips Drive, PO Box 1848, University, Mississippi 38677. Responses may be delivered by hand, via regular mail, overnight delivery, or e-mail.

The e n v e l o p e or emai l should r e f e r e n c e t h e sole source n u m-be r .U M WILL NOT BE RESPONSIBLE FOR DELAYS IN THE DELIVERY OF RESPONSES. It is solely the responsibility of the Interested Parties that responses reach UM on time. Interested Parties may contact Frank Kemp or Jeff Wells to verify the receipt of their Responses.

Responses received after the deadline will be rejected.

If after a review of the submitted notice and documents, UM determines that the commodity in the proposed sole source request can be provided by another person or entity, then UM will withdraw the sole source certification and submit the procurement of the commodity to an advertised competitive bid or selection process.

If UM determines after review that there is only one (1) source for the required commodity, then UM will appeal to the Public Procurement Review Board for approval to purchase.

mailto:solesource@olemiss.edu mailto:%20jeffw@olemiss.edu