SS 389- NOTICE OF PROPOSED SOLE SOURCE PURCHASE.pdf

UNIVERSITY OF MISSISSIPPI

Notice of Intent to Certify Sole Source

#SS 389

The University of Mississippi (UM) anticipates purchasing the item(s) listed below as a sole source purchase. Anyone objecting to this purchase as a sole source shall follow the procedures outlined below.

Commodity or commodities to be purchased (manufacturer, model, description):

#6702 CRYOTherm Cold2Warm Hydrotherapy System by Grimm Scientific Industries, Inc.

The need to be fulfilled by this item(s) and why it is the only one that can meet the specific needs of the department:

Ole Miss Athletics currently has these tubs in multiple athletic facilities for sports medicine purposes

- Gillom Athletics Performance Center, Tuohy Basketball Center, and Baseball Performance Center.

Providing additional units at the Softball Facility would ensure a consistent student athlete therapy experience. Staff members are trained to operate and maintain this equipment. Existing units are part of a maintenance plan with Grimm for routine service.

Name of company/individual selling the item and why that source is the only possible source that can provide the required item(s):

Grimm Scientific Industries, Inc- Other products require a structure and deck to be built around the hydrotherapy tub unit. Grimm appears to be the only manufacturer that offers ready-made units that include tub, controls, heat recovery system, steps, and finished surround as a single piece of equipment. UM Facilities Planning, McCarty Architects, and ICM (Construction Manager) independently searched industry sources and were unable to find an alternate manufacturer of this free-standing, self-contained type product.

Why the amount to be expended for the commodity is reasonable:

The price includes optional logo and 12-month recertification, calibration. Quotation is in line with historic pricing for similar units on campus.

Efforts that the agency went through to obtain the best possible price for the commodity:

Cost analysis of the additional construction required to utilize an alternate product revealed the Grimm tub pricing to be competitive for the functions provided by the requested unit.

Submission Instructions and Format of Response from Objecting Parties:

Interested parties who have reason to believe that the item(s) above should not be certified as a sole source should provide information in the following format for UM to use in determining whether or not to proceed with awarding the Sole Source purchase.

1.1 Interested Party Information

1.1.1 Contact Name, Phone Number, Address and email address

1.1.2 Company Website URL, if applicable

1.2 Objection to Sole Source Certification

1.2.1 Interested parties must present specific objections to the Sole

Source certification using the criteria listed above.

1.2.2 A statement regarding the Interested Party's capabilities as related to this Sole Source Certification Request.

1.3 Comments will be accepted any time prior to Tuesday, July 23, 2 0 2 4 at 10:00 am (Central Time) to Frank Kemp or Jeff Wells at solesource@olemiss.edu (with Cc: to jeffw@olemiss.edu ) at The University of Mississippi Procurement Services Department, 164 Jeanette Phillips Drive, PO Box 1848, University, Mississippi 38677. Responses may be delivered by hand, via regular mail, overnight delivery, or e-mail.

The e n v e l o p e or emai l should r e f e r e n c e t h e sole source n u m-be r .U M WILL NOT BE RESPONSIBLE FOR DELAYS IN THE DELIVERY OF RESPONSES. It is solely the responsibility of the Interested Parties that responses reach UM on time. Interested Parties may contact Frank Kemp or Jeff Wells to verify the receipt of their Responses.

Responses received after the deadline will be rejected.

If after a review of the submitted notice and documents, UM determines that the commodity in the proposed sole source request can be provided by another person or entity, then UM will withdraw the sole source certification and submit the procurement of the commodity to an advertised competitive bid or selection process.

If UM determines after review that there is only one (1) source for the required commodity, then UM will appeal to the Public Procurement Review Board for approval to purchase.

mailto:solesource@olemiss.edu mailto:%20jeffw@olemiss.edu