SS-2026-6028-KK_IT_Consultant_Alison_Sylvia.pdf

Rev: 5/2025

SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

200 N. Clara Avenue DeLand, FL 32720

NOTICE OF INTENT TO SINGLE SOURCE

POSTING DATE: PROCUREMENT CONTACT: Kristine Kessler, Procurement Buyer February 24, 2026 TELEPHONE: 386-734-7190 Ext. 20390 E-MAIL: klkessle@volusia.k12.fl.us

NOTICE TITLE & NUMBER:

SS-2026-6028-KK

IT Consultant Alison Sylvia

RESPONSE DUE DATE & TIME:

March 5, 2026; 5:00 PM EST

NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

DIRECTIONS: The commodities or contractual services listed on Page 2 of this Notice of Intent (NOI) is available only from a single or sole source and may be exempted from competitive solicitation requirements, as stated in 6A-1.012(12)(d) Florida Administrative Code (FAC). Unless a notice to the contrary with sufficient information is received from companies by the date indicated that can provide "like" or "comparable" products, the School Board shall proceed with the purchase of listed commodities or services on the basis that they are sole source to the provider listed and are exempted as defined by FAC. This cover sheet with all reference material must be received via e-mail at the address above. The School Board reserves the right to decide equivalence of alternatives proposed.

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR RESPONSE. YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE PROVIDER.

COMPANY NAME:

MAILING ADDRESS:

CITY, STATE, ZIP

FEDERAL EMPLOYER S IDENTIFICATION NUMBER (FEIN):

TELEPHONE NUMBER: FACSIMILE NUMBER:

Email:

AUTHORIZED SIGNATURE: TYPED OR

PRINTED NAME:

TITLE: DATE:

NOTICE: Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute a waiver of proceedings under Chapter 120, Florida Statutes and School Board Rules. Recommendations are available through the website usually within one week after the “Response Due Date” and notices will not be mailed.

mailto:klkessle@volusia.k12.fl.us

Rev: 5/2025

NOTICE OF INTENT TO SINGLE SOURCE

Per School Board Policy, decisions pertaining to single sourcing remain valid for one (1) year from the date of approval and must be reposted and revalidated annually.

The School Board of Volusia County, Florida, intends to procure the following items through the Single Source process:

The current consultant has intimate knowledge of the Focus ERP implementation, having already developed the technical infrastructure and custom integrations for critical systems. Her specialized expertise in the district’s specific workflows and legacy data ensures project continuity and system stability. Replacing her at this stage would require restarting complex integration processes, resulting in significant project delays and increased costs.

Objective:

Provide support for the implementation of the Focus ERP system, with emphasis on system integration, process alignment, and operational continuity.

Services Include:

o Assist with the integration of operational systems into Focus ERP, including:

o AiM Maintenance Management o Transman Fleet Maintenance o FuelMaster Fuel Management o Provide guidance on ERP implementation practices, workflows, and business processes.

o Help monitor, troubleshoot, and manage issues with legacy systems during the transition.

o Provide post-implementation support, including stabilization assistance, issue resolution, and process refinement.

o Other duties as needed

FEE SCHEDULE:

$50 per hour / 15-20 hours per week

Intended Single Source Vendor: Alison Sylvia

Estimated Expenditure: $19,999.99

Any notice of intent to protest this Single Source posting must be submitted via VendorLink before the due date indicated on page one. The protest must include a detailed justification and current pricing.