SS-2026-3160-JD_Waste_Processing_&_Disposal_Services.pdf

SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

200 N. Clara Avenue DeLand, FL 32720

NOTICE OF INTENT TO SINGLE SOURCE

POSTING DATE: April 17, 2026 PROCUREMENT CONTACT: Jennifer Deveaux

TELEPHONE: (386) 734-7190, Ext. 20394 E-MAIL: jldeveau@volusia.k12.fl.us

NOTICE TITLE & NUMBER:

SS-2026-3160-JD Waste Processing & Disposal Services

RESPONSE DUE DATE & TIME:

May 5, 2026; 2:00 PM

NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

DIRECTIONS: The commodities or contractual services listed on Page 2 of this Notice of Intent (NOI) is available only from a single or sole source and may be exempted from competitive solicitation requirements, as stated in 6A-1.012(12)(d) Florida Administrative Code (FAC). Unless a notice to the contrary with sufficient information is received from companies by the date indicated that can provide "like" or "comparable" products, the School Board shall proceed with the purchase of listed commodities or services on the basis that they are sole source to the provider listed and are exempted as defined by FAC. This cover sheet with all reference material must be received via e-mail at the address above. The School Board reserves the right to decide equivalence of alternatives proposed.

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR RESPONSE. YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE PROVIDER.

COMPANY NAME:

MAILING ADDRESS:

CITY, STATE, ZIP:

FEDERAL EMPLOYER’S IDENTIFICATION NUMBER (FEIN):

TELEPHONE NUMBER: FACSIMILE NUMBER:

Email:

AUTHORIZED SIGNATURE: TYPED OR

PRINTED NAME:

TITLE: DATE:

NOTICE: Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute a waiver of proceedings under Chapter 120, Florida Statutes and School Board Rules. Recommendations are available through the website usually within one week after the “Response Due Date” and notices will not be mailed.

mailto:jldeveau@volusia.k12.fl.us

NOTICE OF INTENT TO SINGLE SOURCE

Per School Board Policy, decisions pertaining to single sourcing remain valid for one year from the date of Board approval and must be reposted and revalidated annually.

A competitive solicitation was issued; however, no responsive, responsible bids were received. The School Board of Volusia County, Florida, intends to procure the following items:

Comprehensive grease trap, septic, and treatment waste processing services.

1. Scope: The Contractor(s) shall provide intake, treatment, and processing operations solely for grease trap waste and domestic septic waste generated by District facilities. No onsite pumping, cleaning, maintenance, or inspection services are included under this scope.

2. Grease Trap Waste: The Contractor shall accept and process grease waste delivered by the District or its authorized haulers.

a. Accepted materials include:

i. Fats, oils, and grease (FOG) waste

ii. Associated solids and liquid waste removed from District grease management systems

3. Septic System Waste: The Contractor shall accept and process septic tank waste transported to the Contractor’s facility by the District or its designated haulers. Accepted materials include:

a. Septage

b. Sludge and scum layer material

c. Liquid waste originating from District septic systems

4. Biosolids from Wastewater Treatment Facilities (WWTF): Accepted materials include

a. Class B biosolids generated from domestic wastewater treatment processes

b. Dewatering sludge cake

c. Liquid sludge

d. Screening and grit residue associated with treatment operations

5. Waste Reception & Verification: The Contractor shall:

a. Maintain a staffed receiving station capable of accepting grease and septic waste during scheduled delivery hours

b. Verify waste type and quantities upon arrival

c. Ensure all loads meet facility acceptance criteria and regulatory standards

6. Waste Processing Requirements: The Contractor shall process all accepted waste using approved methods compliant with the Environmental Protection Agency (EPA) and Florida Department of Environmental Protection (FDEP) regulations, including but not limited to:

a. Biological treatment and digestion

b. Physical separation of solids/liquids

c. Dewatering processes

d. Stabilization or pH adjustment

e. Recycling and recovery of FOG where feasible

f. Approved disposal of solids and liquids

7. Facility Requirements: The Contractor’s processing facility must:

a. Be located within Volusia County, Florida, and:

i. Maintain all required local, state, and federal permits for handling and processing grease and septic waste

ii. Include adequate spill containment and environmental protection systems

iii. Utilize equipment compliant with all applicable regulatory standards.

8. Scheduling & Access: The Contractor shall accept deliveries during standard operating hours as published in its schedule.

a. Emergency deliveries (if applicable) must be accepted within the Contractor’s stated emergency-access protocol

b. Advance notice requirements for bulk deliveries must be clearly stated by the Contractor.

9. Documentation and Reporting: The Contractor shall maintain and provide:

a. Electronic manifests for each delivered load

b. Monthly summary reports of volumes processed

c. Annual tonnage/volume totals to support District environmental compliance reporting

d. Chain-of-custody documentation as required by federal and state regulation.

The Contractor shall verify FOG discharge quantities at the time of unloading via authorized onsite representative signature in accordance with Florida Department of Environmental Protection (FDEP) Form No. 62-705.300(3), or most current version. Signed documentation shall confirm source facility, volume discharged, date, and receiving location. Copies of all executed forms shall be provided to the District and maintained in accordance with applicable state recordkeeping requirements.

10. Health, Safety & Environmental Compliance: The Contractor shall comply with:

a. All OSHA standards for waste-handling facilities

b. All environmental regulations governing waste acceptance, processing, and disposal

c. Required recordkeeping and reporting under FDEP and EPA guidelines

d. Spill response requirements, including immediate notification procedures

11. Table 1 – Estimated Waste Types and Annual Amounts:

Waste Type Estimated Annual Volume (Gallons)

Grease Trap Waste 500,000 Septic Waste 40,000

Biosolids/Treatment Waste 48,000 Mixed Waste 20,000

The intended Single Source Vendor is:

North East Treatment LLC DBA American BioClean, Inc.

495 South State Road 415 New Smyrna Beach, FL 32168

Estimated Annual Expenditure: $200,000.00.

Any notice of intent to protest this Single Source posting must be submitted via email to Jennifer Deveaux, jldeveau@volusia.k12.fl.us before the due date indicated on page one. The protest must include a detailed justification and current pricing.

mailto:%20jldeveau@volusia.k12.fl.us