SS-2025-068_Sole_Source_Notice_-_Purchase_of_Limotorque_Valve_Actuator_and_Parts_from_Flotech,_Inc.pdf

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City of North Miami Beach

SS-2025-068

SOLE SOURCE NOTICE: PURCHASE OF LIMOTORQUE VALVE

ACTUATOR AND PARTS FROM FLOTECH, INC.

RELEASE DATE: February 25, 2026 RESPONSE DEADLINE: March 4, 2026, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

#SS-2025-068

Title: Sole Source Notice: Purchase of Limotorque Valve Actuator and Parts from Flotech, Inc.

Table Of Contents

1. Introduction

2. Notice of Intent to Sole Source

3. Attachments

1. Introduction

The City of North Miami Beach, FL (the "City"), intends to negotiate a Sole Source procurement for Sole Source Notice: Purchase of Limotorque Valve Actuator and Parts from Flotech, Inc..

1.1. Summary

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

1.2. Timeline

Release Project Date: February 25, 2026

Response Submission Deadline: March 4, 2026, 3:00pm

1.3. Procurement Contact

Kemesia Clarke

Senior Purchasing Agent

17011 NE 19th Ave

North Miami Beach, FL 33162

Email: kemesia.clarke@citynmb.com

Phone: (305) 948-2946

2. Notice of Intent to Sole Source

2.1. SS-2025-068 - Purchase of Limotorque Valve Actuator and Parts from Flotech, Inc.

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: NMB Water Administration

Product and/or services to be purchased: Purchase of Limotorque Valve Actuator and Parts from Flotech, Inc.

Anticipated Cost: $24,999.00

Sole Source Justification: The Norwood Water Plant is seeking to procure Limotorque Valve Actuator and Parts. The Norwood Water Treatment Plant currently has Limotorque valve actuators in use for the gravity filters flow control system. Flotech, Inc is recognized by Flowserve as the sole representative of Limotorque products in the State of Florida. Therefore, all purchases for Limotorque products can only be made through the sole source representative.

Action to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer & sourcing Buyer II not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.

mailto:bids@citynmb.com

PROCUREMENT MANAGEMENT DEPARTMENT

RE: _____________________________________________________________________________

Annual Expenditure not to Exceed: $ ____________________ Vendor # ___________________

Section 3-4.5 Exemptions for Bidding, Purchase of the following materials and services shall be exempt from the bidding process and subject to the spending limitations provided in subsection 3-3.14, unless otherwise provided by State law: a. Sole source purchases. Sole-source supplies and services, such as unique, patented, or franchised supplies or services, are exempt if the Purchasing Agent determines, after conducting a good faith review of available sources, that the particular supply or service is available from only one (1) source.

Sole Source Justification: 3-4.8 Sole Source Purchasing. Department heads may recommend purchase of a part, commodity, or service from a sole source supplier after a reasonable search has been made to find other suppliers. The recommendation shall include a written justification documenting the potential vendors contacted, and the results. The Purchasing Agent shall either confirm the lack of additional suppliers or inform the Department of potential suppliers.

Approved Date

__________________ _________ Finance Director

Chief Procurement Officer (Up to $25,000)

City Manager (Up to $50,000)

Purchases exceeding $50,000.00 will be placed on the next Commission Agenda pending Procurement review.

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • F: 305-957-3522 • bids@citynmb.com

SOLE SOURCE REQUEST FORM

Revised 06/2025

TO: City Manager

VIA: Chief Procurement Officer

FROM: _____________________________

Department Head (Name & Signature)

DATE: _____________________________

for HN

PROCUREMENT MANAGEMENT DEPARTMENT

Background:

Recommendation:

Fiscal Impact / Account Number(s):

Contact Person(s):

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • bids@citynmb.com

Vendor #

Signature

RE:

Fiscal Amount not to Exceed: $

Purpose (How does it align with City NMB Strategic Plan?):

TO:

VIA:

City Manager

Chief Procurement Officer

FROM:

Director

Date

Title/Department for HN mailto:bids@citynmb.com

$16,624$8,312.00

CURRENTLY

IN STOCK

Quotation:

Date:

NMB LIMITORQUE QX-120V-MOD-APT

2/20/2026

Validity:

Contact:

3/22/2026

DANIEL WODACK

Amount

Customer:

Severe Service Specialists, Inc. is pleased to submit the following quotation for your review. This quotation is based strictly on the information received with the inquiry, with exceptions noted where applicable. In the event any of the requirements change, we reserve the right to re-quote accordingly. Thank you for this opportunity.

Revisions: 1)

Important Notes: 1) QXb5 has the saem physical dimensions as the 4 and 3 series. Uses the same stem bushing. QXb5 rated at a higher torque.

Contact:

CITY OF NORTH MIAMI BEACH

ALEJANDRO MARTINEZ

Item Delivery Qty Unit

Payment Terms:

$7,9482

QXb3-WP-MOD-APT-120V-R4 LIMITORQUE QXb3 ELECTRIC ACTUATOR-1500FT-LBS ELECTRIC ACTUATOR QXb-3 MODULATING WITH

FEEDBACK-APT 120VAC NEMA 4/4X/6 LIMITORQUE R4

AUX FA14 BASE

FREIGHT

12 WEEKS

$427.00

Delivery Terms:

Customer No:

Inquiry:

NET 30

$427

Description

Phone:

E-Mail:

904-265-9756

DWODACK@FLOTECHINC.COM

$7,948.00

QXb5-WP-MOD-APT-120V-R4 LIMITORQUE QXb5 ELECTRIC ACTUATOR-1500FT-LBS ELECTRIC ACTUATOR QXb-5 MODULATING WITH

FEEDBACK-APT 120VAC NEMA 4/4X/6 LIMITORQUE R4

AUX FA14 BASE

Total: $24,999.00

14. The pricing included in this quotation is based on then-current import/export rates in effect as of the date of this quotation. If, during the term of any agreement to purchase any products included in this quotation, the costs of goods and/or materials increases due to changes in import/export costs, including tariff increases, Seller shall be entitled to adjust product pricing to reflect such increases. Such price adjustments shall be made in good faith and will take effect immediately upon Seller’s notification to Buyer of the increased price.

15. This quote is governed by our standard T's and C's available at https://floworkspvf.com/purchase-order-terms-conditions/

12. Order Entry: Severe Service Specialists, Inc. requires a firm P.O. with invoice and shipping addresses before any order will be processed.

13. Special Tools: No special tools are required to install, commission, or test the offered equipment.

1. Delivery Schedule: The deliveries quoted reflect current materials availability and are subject to change. Deliveries will be confirmed at the time of order placement. Any drawing review hold requirements that prevent procurement of materials will impact the quoted deliveries. All items are subject to prior sales.

2. Packaging: The price quoted includes standard domestic packaging (for indoor storage). If packing for long term storage, outdoor storage, or for export are required there would be an additional charge. Any special customer specifications for packaging are subject to additional charges.

Notes and Clarifying Exceptions

3. Testing, Reports, Certificates, Procedures, Witness: Actuator will be functionally tested at the factory prior to shipping. Once actuator is mounted on valve, a second functional test will be performed.

4. Specifications: This proposal has been prepared per the supplied instrument data sheets included in the Inquiry. If any of the inquiry information changes, we reserve the right to revise our quotation accordingly.

5. Inspection: Inspection is not applicable to this Inquiry.

6. Third Party Inspection: Third party inspection is not included and would be from the account of the purchasing party if required.

Any inspection requirements would have to be reviewed by our principals for acceptance.

7. Cancellation/Returns: In the event of an order, the material quoted is non-cancellable and non-returnable. Specific cancellation charges would be determined at time of request with regards to material being ordered, order entry, drawings, etc.

8. Warranty: The standard Severe Service Specialists, Inc. warranty period of “twelve (12) months from the date material is installed or eighteen (18) months from shipment, whichever occurs first” would apply to material quoted.

9. Liquidated Damages Clause: The seller objects to the inclusion of any liquidated damages clause or any Letter of Credit or bond requirements in any purchase order issued against the quotation.

10. Freight: To be arranged by buyer.

11. Set-Off: Severe Service Specialists, Inc. will not accept any set-off clauses.

To whom it may concern, Flowserve Automation Group

Limitorque™ Valve Actuators

January 7, 2026

This letter is to hereby acknowledge that Flotech, Inc. is recognized by Flowserve

– Lynchburg, Virginia USA as the Sole Representative for Limitorque products in the states of North Carolina, South Carolina,and Florida. No other entity can make this claim.

Flotech, Inc. is additionally an authorized distributor for MRO/retrofit services of Limitorque products and can promote new product sales, receive inquiries, present quotations and receive orders for products manufactured by Flowserve

- Lynchburg, Virginia USA.

This authorization letter is valid until January 7, 2027, or until terminated by either party.

Regards, Tom Johnston

Tom Johnston

FLOWSERVE | LIMITORQUE

Sales Manager - Southeast U.S.

C: 281-221-5474 tjohnston@flowserve.com mailto:swilkerson@flowserve.com mailto:tjohnston@flowserve.com

FY2026 / 410904-533420 ($427.00)