SS-2025-061_Sole_Source_Notice_for_the_Purchase_of_Grady-White_326_Canyon_Boat_from_MarineMax_East,_Inc.pdf

Notice of Intent to Award a Sole Source Procurement

Subject:

Document Number:

Date:

Written Response Due:

Time:

E-mail Address:

Purchase of 2025 Grady-White 326 Canyon Boat from MarineMax East, Inc.

SS-2025-061

October 13, 2025

October 17, 2025

2:00 PM EST

bids@citynmb.com

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: NMB Police Department

Product and/or services to be purchased: Purchase of 2025 Grady-White 326 Canyon Boat from MarineMax East, Inc.

Anticipated Cost: $412,000

Sole Source Justification: The NMB Police Department’s current vessel has become costly to maintain and is no longer reliable for daily operations, with frequent mechanical issues and escalating repair costs limiting its availability for patrol, rescue, and dive operations. To address these challenges, the Department seeks to acquire a 2025 Grady-White 326 Canyon from MarineMax East, Inc., the only authorized Grady-White dealer in the region, making it the sole source for this vessel. The specific configuration required is available only through this dealer, and the purchase represents the most efficient, cost-effective, and timely solution to meet the City’s operational needs.

Active to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer & sourcing Buyer II not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.

mailto:bids@citynmb.com

PROCUREMENT MANAGEMENT DEPARTMENT

RE: _____________________________________________________________________________

Annual Expenditure not to Exceed: $ ____________________ Vendor # ___________________

Section 3-4.5 Exemptions for Bidding, Purchase of the following materials and services shall be exempt from the bidding process and subject to the spending limitations provided in subsection 3-3.14, unless otherwise provided by State law: a. Sole source purchases. Sole-source supplies and services, such as unique, patented, or franchised supplies or services, are exempt if the Purchasing Agent determines, after conducting a good faith review of available sources, that the particular supply or service is available from only one (1) source.

Sole Source Justification: 3-4.8 Sole Source Purchasing. Department heads may recommend purchase of a part, commodity, or service from a sole source supplier after a reasonable search has been made to find other suppliers. The recommendation shall include a written justification documenting the potential vendors contacted, and the results. The Purchasing Agent shall either confirm the lack of additional suppliers or inform the Department of potential suppliers.

Approved Date

__________________ _________ Finance Director

Chief Procurement Officer (Up to $25,000)

City Manager (Up to $50,000)

Purchases exceeding $50,000.00 will be placed on the next Commission Agenda pending Procurement review.

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • F: 305-957-3522 • bids@citynmb.com

SOLE SOURCE REQUEST FORM

Revised 06/2025

TO: City Manager

VIA: Chief Procurement Officer

FROM: _____________________________

Department Head (Name & Signature)

DATE: _____________________________

PROCUREMENT MANAGEMENT DEPARTMENT

Background:

Recommendation:

Fiscal Impact / Account Number(s):

Contact Person(s):

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • bids@citynmb.com

Vendor #

Signature

RE:

Fiscal Amount not to Exceed: $

Purpose (How does it align with City NMB Strategic Plan?):

TO:

VIA:

City Manager

Chief Procurement Officer

FROM:

Director

Date

Title/Department mailto:bids@citynmb.com

Docusign Envelope ID: 0B84AB1E-2052-4B35-BC46-D995F9E1526F

205031

LETTER OF

INTENT

CITY OF NORTH MIAMI

BEACH

Find Your New Grady Here MarineMax East, Inc. (Miami)

700 NE 79th Street

Miami, FL 33138

305-758-5786 (tel:305-758-5786) www.marinemax.com/stores/miami (http://www.marinemax.com/stores/miami)

GET DIRECTIONS (HTTPS://WWW.GOOGLE.COM/MAPS/DIR/CURRENT+LOCATION/700 NE 79TH STREET+MIAMI+FL+33138)

CONTACT DEALER (/CONTACT-A-DEALER/?COUNTRYCODE=US&POSTALCODE=33162&DEALERNUMBER=4648&DEALERLOCATION=NULL)

Grady Days Sales Event Incentives Now Available! LEARN MORE (https://www.gradywhite.com/gradydays/) tel:305-758-5786 http://www.marinemax.com/stores/miami https://www.google.com/maps/dir/Current+Location/700%20NE%2079th%20Street+Miami+FL+33138 https://www.gradywhite.com/contact-a-dealer/?countryCode=US&postalCode=33162&dealerNumber=4648&dealerLocation=null https://www.gradywhite.com/gradydays/

MarineMax East, Inc. (Miami)

Map data ©2025 Google, INEGI

5121 Martin Luther King Jr. Highway

Greenville, North Carolina 27834

Post Office Box 1527

Greenville, North Carolina 27835

(252) 752-2111

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Uniquely Grady-White.

Canyon 326

To address these issues, the NMBPD is seeking to acquire a 2025 Grady-White 326 Canyon vessel from MarineMax East, Inc, the only authorized Grady-White dealer in the region. Grady-White vessels are sold exclusively through their authorized dealer network, making MarineMax East, Inc. the sole source for new Grady-White boats available for purchase by the City.

The specific vessel configuration required by the Department is available only through this dealer and not through competitive sources. The purchase represents the most efficient, cost-effective, and timely solution to meet the City’s operational needs.