Pre-Proposal_Conference_Minutes_SRS500-16-Q-0004.pdf

Pre-Proposal Conference Minutes

Solicitation Number SRS500-16-Q-0004

Packing and Shipping Services

Date: 11 April 2016

The Embassy of the United States of America in Moscow, Russia, held a Pre-Proposal Conference on 11 April 2016 at 10:00AM.

The conference was attended by 17 (seventeen) participants representing several prospective offerors. In addition, the Embassy of the United States of America was represented by:

1. Daria Bulycheva (Customs and Shipping Supervisor);

2. Vladimir Yeremkin (Contracting Specialist); and

3. Myron Hirniak (Contracting Officer)

Minutes:

The meeting was called to order at 10:25 AM and introductions were made.

Contracting Officer reiterated the following information within the solicitation document:

1. Proposals due date, time and submittal location: no proposals will be accepted after 17:00 (Moscow time) on April 25, 2016. No electronic offers will be accepted;

2. Requirement for all offerors to register with SAM. If offerors encountered issues with respect to SAM registration, they should demonstrate that efforts were made to register (this can be proved by adding screenshots, emails, etc. to the proposals);

3. Section 1 – the Schedule, minimum and maximum orders, period of performance;

4. Attachment 1 – Performance Work Statement;

5. Attachment 2 – Packing Specifications;

6. Section 3 – Summary of Instructions to Offerors;

7. Section 4 – Evaluation Factors for Awards.

Contracting Officer notified all participants that questions asked prior to and during the conference will be answered posthaste, and will be uploaded to FBO, the Embassy’s website, and emailed via BCC to all prospective offers that participated in the pre-proposal conference and/or have informed the Embassy of their interest in this solicitation. The Contracting Officer then invited the participants to ask any questions regarding the solicitation.

Contracting Officer concluded the meeting at 11:35 by thanking all participants for attending.

Myron V. Hirniak Myron V. Hirniak

Contracting Officer DATE: April 11, 2016