RFP 2020 Staff Aug BOA Addendum 2.pdf

SAVANNAH RIVER REMEDIATION LLC

REQUEST FOR PROPOSAL (RFP)

TO: Staff Aug Companies

RFP NO. 2020 Staff Aug BOA Addendum 2

DATE: 8/28/2020

Savannah River Remediation LLC (SRR)/LW Contractor makes the following changes to RFP NO. 2020 Staff Aug BOA:

1. RFP No. 2020 Staff Aug BOA is revised and attached via this Addendum 2

2. Program Policy Factors have been deleted and are no longer an evaluation criterion for this RFP.

3. Wage Determination 2015-4465 Rev 11 has been changed to Rev 12.

4. Proposal due date is now Friday, September 18, 2020, 11:00 AM Local Time.

5. Price schedule is posted in Excel format.

6. COVID-19 Response Plan has been added.

7. Responses to Questions received have been added.

8. Attachments

The following attachments are revised and/or added and made a part of this RFP No. 2020 Staff Aug BOA via Addendum 2:

Attachment # 1 Job Descriptions Attachment # 2 Price Schedule

Attachment # 6 SCA Wage Determination 2015-4465 Rev 11 changed to Rev 12 Attachment # 10 COVID-19 Response Plan

Attachment # 11 Questions and Answers

Sincerely, Debbie S. Pope (Name/Signature of Procurement Representative)

REQUEST FOR PROPOSAL (RFP)

TO: Staff Aug Companies

RFP NO.

2020 Staff Aug BOA Addendum 2

DATE: 8/28/2020

Savannah River Remediation LLC (SRR)/LW Contractor invites you to submit a proposal for the establishment of Basic Ordering Agreements (BOA) for Staff Augmentation Support Services in multiple departments, such as, but not limited to, the following:

Accounting Integration Management Business Information Technology Clerical Procedures Construction Project Controls Design Authority Quality Assurance and Quality Control Design Services Radiological Controls Engineering Safety and Health Estimating Supply Chain Management Human Resources Training Industrial Hygiene Talent Acquisition

SECTION I INTRODUCTORY INFORMATION

SECTION II BASIS FOR AWARD

SECTION III PROPOSAL INSTRUCTIONS

SECTION IV DRAFT OF BASIC ORDERING AGREEMENT

Sincerely, Debbie S. Pope (Name/Signature of Procurement Representative)

RFP No. 2020 Staff Aug BOA Addendum 2

TABLE OF CONTENTS

SECTION I. INTRODUCTORY INFORMATION

1. Proposal Due Date

2. Modifications and Revisions to Proposals, Late Proposals, and Withdrawal of Proposals 3

3. Type of Agreement

4. Anticipated Award Date

5. RFP Addenda

6. Proposal Preparation Costs

7. Restriction on Disclosure and Use of Data

8. Explanation to Offerors

9. LW Contractor Procurement Representative

10. NAICS Code and Size Standard

11. Organizational Conflicts of Interest Disclosure - Advisory and Assistance Subcontracts . 5

12. Service Contract Act Wage Determination

13. Notification of Award (NOA)

14. Resolution of Supplier Complaints/Inquiries (LW Contractor Ombudsman)

15. Notice of Small Business Set-Aside

16. Industry Comments

SECTION II. BASIS FOR AWARD

A. Preface B. Relative Importance of Evaluation Criteria C. Evaluation Criteria

SECTION III. PROPOSAL INSTRUCTIONS

A. Proposal Organization B. Proposal Content C. Offeror Notifications

SECTION IV, DRAFT OF BASIC ORDERING AGREEMENT (Attached)

SECTION I. INTRODUCTORY INFORMATION

1. Proposal Due Date

Your hard copy and electronic proposal must be received on or before September 18, 2020, at 11:00 am at the Savannah River Site, at the Procurement Representative’s Office. Hard copy and electronic proposal must be submitted to the email and physical address provided in Section I, Item 9. Proposal instructions are contained in Section III. Your proposal shall be valid for acceptance for 120 days after the date set for receipt of the proposals.

2. Modifications and Revisions to Proposals, Late Proposals, and Withdrawal of Proposals

A “Proposal Modification” is a change made to a proposal before the proposal due date and time.

A “Proposal Revision” is a change made to a proposal after the proposal due date, at the request of or as allowed by LW Contractor.

Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the office designated herein by the established due date and time. Any proposal, modification, or revision received after the time specified for receipt is late. Consideration of late proposals, modifications, or revisions to proposals is at the sole discretion of LW Contractor.

Proposals may be withdrawn by written notice received at any time before award. Proposals may also be withdrawn in person by an authorized representative of the offeror, if the representative's identity is made known and the representative signs a receipt for the proposal before award.

3. Type of Agreement

The agreement to be awarded will be: Contractor intends to award multiple non-exclusive Labor Hour Basic Ordering Agreements resulting from this Solicitation to the responsible Offerors whose proposals provide the Best Value to the Contractor, considering technical factors and price.

The Contractor reserves the right to determine the number of awards.

Awards will not be broken up into separate labor categories, so all awarded subcontractors must be able to provide quality staffing candidates for any/all of the position descriptions and grade levels included in Attachment 1.

4. Anticipated Award Date

The anticipated date of award is October 30, 2020.

5. RFP Addenda

The only method by which any requirement of this solicitation may be modified is by written addendum. It is the responsibility of each offeror to verify the number of addenda issued on the solicitation (if any).

6. Proposal Preparation Costs

This solicitation does not commit LW Contractor to pay costs incurred in the preparation and submission of a proposal.

7. Restriction on Disclosure and Use of Data

LW Contractor or the Government shall have the right to duplicate, use, or disclose data to the extent provided in any resulting agreement or subsequent releases against the agreement. However, your proposal may include technical data and other data, including trade secrets and/or privileged or confidential commercial or financial information that you do not want disclosed to the public or used by LW Contractor or the Government for any purpose other than proposal evaluation. To protect such data, you must specifically identify each page, including each line or paragraph thereof, containing the data to be protected and mark the cover sheet of the proposal.

8. Explanation to Offerors

Any offeror 1) desiring an explanation or interpretation of the solicitation and its related documents or 2) discovering any discrepancies or omissions in the solicitation or related documents, shall notify the LW Contractor Procurement Representative in writing. Each notification must make specific reference to the applicable section of the solicitation to be considered by the LW Contractor. LW Contractor reserves the right to reject any request that does not conform to this requirement. Oral explanations or instructions provided will not be binding. Any information given to an offeror concerning the solicitation will be furnished in writing promptly to all other offerors as an addendum to the solicitation, if that information is necessary in submitting offers, or if the lack of it would be prejudicial to any other offerors.

All communications regarding this solicitation must be coordinated through the LW Contractor Procurement Representative. Failure to do so may result in disqualification of the offeror from further consideration.

9. LW Contractor Procurement Representative

Mailing Address: Communication Numbers:

Savannah River Remediation LLC Telephone No.: (803) 952-9241 Procurement Services Email: debbie.pope@srs.gov Attn.: Debbie S. Pope Building 707-9B Room 11 Aiken, SC 29808

10. NAICS Code and Size Standard

The North American Industry Classification System (NAICS)* code for this solicitation is 561320 Temporary Help Services. For more information about NAICS, please refer to the Census website, https://www.census.gov/eos/www/naics/.

The Small Business size standard is $30.0 million For more information about size standards, please refer to the Small Business Administration website, https://www.sba.gov/. (more specific option https://www.sba.gov/federal-contracting/contracting-guide/size-standards).

11. Organizational Conflicts of Interest Disclosure - Advisory and Assistance Subcontracts

Organizational conflict of interest means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to LW Contractor or the Government, or the person's objectivity in performing the subcontract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

An offeror notified that it is the apparent successful offeror shall provide the statement described in Paragraph A of this provision. For purposes of this provision, "apparent successful offeror" means the proposer selected for final negotiations.

The disclosure must contain ONE OF the following (A or B):

A. A statement that no actual or potential conflict of interest or unfair competitive advantage exists with respect to the advisory and assistance services to be provided in connection with the instant subcontract or that any actual or potential conflict of interest or unfair competitive advantage that does or may exist with respect to the subcontract in question.

B. A statement of any past (within the past twelve months), present, or currently planned financial, contractual, organizational, or other interests relating to the performance of the statement of work. For contractual interests, such statement must include the name, address, telephone number of the client or client(s), a description of the services rendered to the previous client(s), and the name of a responsible officer or employee of the offeror who is knowledgeable about the services rendered to each client, if, in the 12 months preceding the date of the statement, services were rendered to the Government or any other client (including a foreign government or person) respecting the same subject matter of the instant solicitation, or directly relating to such subject matter. The agency and contract number under which the services were rendered must also be included, if applicable. For financial interests, the statement must include the nature and extent of the interest and any entity or entities involved in the financial relationship. For these and any other interests enough such information must be provided to allow a meaningful evaluation of the potential effect of the interest on the performance of the statement of work.

https://www.census.gov/eos/www/naics/ https://www.sba.gov/ https://www.sba.gov/federal-contracting/contracting-guide/size-standards https://www.sba.gov/federal-contracting/contracting-guide/size-standards

Failure of the offeror to provide the required statement may result in the offeror being determined ineligible for award. Misrepresentation or failure to report any fact may result in the assessment of penalties associated with false statements or such other provisions provided for by law or regulation.

12. Service Contract Act Wage Determination

The Service Contract Act of 1965 will apply to the BOA and any subsequent Releases to be awarded. The offeror and any lower tier subcontractor shall pay each service employee not less than the minimum monetary wages and furnish fringe benefits in accordance with the wage determination(s) attached to the Draft of BOA. The offeror shall take this into consideration when preparing a proposal.

Wage Determination No. 2015-4461 Revision No. 13 Wage Determination No. 2015-4465 Revision No. 12

Additional information regarding the Service Contract Act entitled, "Information to Offerors- Service Contract Act of 1965", Document No. SRR-PPS-2009-00019 is available on the Savannah River Remediation Internet Homepage (http://www.srremediation.com/business.html).

13. Notification of Award (NOA)

An unsuccessful offeror may obtain information regarding the award under this solicitation in accordance with the following:

For awards in excess of $100,000, when the award is made on technical factors or a combination of technical and price factors, LW Contractor will provide award information if requested by an unsuccessful offeror. The award information shall be provided orally and will be limited to providing the name of the successful offeror and the amount of the award. A debriefing may be provided, but must be requested in writing within 10 days from the date the offeror receives the NOA information. During the debriefing, relative strengths and weaknesses of the offeror’s proposal will be discussed in relation to the evaluation criteria.

Responses to requests for information will be made by LW Contractor as soon as practicable after award.

14. Resolution of Supplier Complaints/Inquiries (LW Contractor Ombudsman)

LW Contractor purchases are not Federal procurements and therefore not governed by the traditional formality, and customs, statutes and regulations associated with Federal procurements.

This includes Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation and the Federal protest process. Also, the Government Accountability Office (GAO) and the Department of Energy do not accept protests regarding LW Contractor procurements. Any issues or complaints regarding this solicitation may be addressed to the LW Contractor Procurement Representative.

It is the policy of LW Contractor that all employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct. LW Contractor has established an Ombudsman in the LW Contractor Compliance Department of the Office of General Counsel, who is responsible for resolving supplier complaints or inquiries that have not been satisfactorily resolved by the Procurement Representative, or their Manager, regarding this solicitation and any subsequent award of a subcontract vehicle. The Ombudsman may be contacted by phone at (803) 557-8825. The Ombudsman will investigate the complaint or inquiry and provide the caller with a response. The caller may remain anonymous, if he or she chooses.

15. Notice of Small Business Set-Aside

Proposals are solicited only from small business concerns as defined in FAR, Part 19. Proposals received from concerns that are not small business concerns will not be considered. By submission of a proposal, the offeror certifies that it meets the requirements of a small business concern under the criteria and size standards in this solicitation.

16. Industry Comments

This RFP 2020 Staff Aug BOA Addendum 2 has considered the industry feedback. Feedback received from the industry is provided in Attachment # 9.

SECTION II. BASIS FOR AWARD

A. Preface

1. Any award resulting from this solicitation will be made to that offeror whose proposal provides the best value to LW Contractor. This best value determination will be at the sole discretion of LW Contractor and could result in an award to other than the lowest price proposal. Proposals will be evaluated by LW Contractor in accordance with the evaluation criteria described in paragraphs B. and C. below.

2. Section III of this solicitation provides guidance to the offeror concerning the format and type of information that will be used by LW Contractor to evaluate proposals. It is important that adequate and specific information be furnished in the offeror's initial proposal submission because it is possible for an award to be made without communications or negotiations with every supplier.

3. LW Contractor anticipates the award of multiple unfunded non-exclusive Basic

Ordering Agreements under this solicitation. However, LW Contractor reserves the right to change the number of awards, if the Procurement Representative considers such action to be in the best interest of LW Contractor. LW Contractor also reserves the right to:

a. Reject any or all proposals received in response to this solicitation.

b. Waive informalities and minor irregularities in proposals received.

c. Negotiate separately with any offeror in the event the Procurement

Representative considers such action to be in the best interest of LW Contractor.

d. Conduct a pre-award survey, at the offeror's facility.

e. Cancel this solicitation in its entirety.

f. Accept other than the lowest priced offer.

g. Limit the number of proposals to the greatest number that will permit an efficient competition among the best proposals.

B. Relative Importance of Evaluation Criteria

1. There are two categories of evaluation criteria as follows:

a. Capability

b. Price (price will be evaluated, but not scored)

2. All evaluation factors other than price when combined are approximately equal to cost or price.

3. LW Contractor will use its business judgement to determine the trade off between

Capability and Price to determine which offer represents the best value to the LW Contractor and the Government.

C. Evaluation Criteria

1. Capability

The capability of the service offered to meet LW Contractor needs in the following areas:

(1) Technical and Organizational approach

(2) Qualification of Personnel

(3) Resource Commitment

(4) Past Performance

(5) Recruiting Capabilities

2. Price

The proposed price ranges shall include fully burdened labor rates and a descriptive list of all employee benefits.

SECTION III. PROPOSAL INSTRUCTIONS

A. Proposal Organization

1. The offeror's proposal shall be submitted to the address (electronic and physical) provided on Item # 9 (above) as set forth below:

Volume 1 – Technical/Management (no pricing information in this volume)

Volume 2 - Pricing

Volume 3 – Other Information

Volume 4 – Quality

2. Each volume shall be submitted via email and in loose-leaf format and contained in three-ring binders. Three (3) copies of Volume 1, along with one (1) copy of Volumes 2, 3 and 4 are required. Each binder shall be labeled with the volume number (i.e., 1 or 2); copy number (e.g., 1 or 2); solicitation title; and company name.

3. Hard copy and electronic proposals shall be submitted to the Procurement

Representative identified in Section I, Item # 9. It is the responsibility of each offeror to verify the number of solicitation addenda issued, if any, and acknowledge that their proposal responds to such addenda.

B. Proposal Content

1. Section 1 – Technical/Management

a. To aid in the evaluation of proposals, this section shall be in the following format:

(1) Table of Contents

(2) List of Tables and Illustrations

(3) Discussion – This section shall demonstrate the offeror’s capability to meet the requirements of the technical/management evaluation criteria contained in Section II of the solicitation. This discussion shall also follow the same order as the evaluation criteria listed in Section II, and each narrative should be identified with the pertinent evaluation criteria number and tabbed as follows:

Criterion C. 1. a. Technical and Organizational Approach

Criterion C. 1. b. Qualification of Personnel

As a minimum, provide a resume, job description and title, complete with references, for the Program Manager, Professional Recruiter, and Liason between offeror’s employees and the offeror home office (if this person is different than the Program Manager). Resumes for other Key Personnel may be submitted also.

Criterion C. 1. c. Resource Commitment

The offeror must demonstrate it is currently in good financial standing and also has the financial resources necessary to support subcontract performance.

Criterion C. 1. d. Past Performance

As a minimum, each offeror must submit specific past performance data (relevant to the services requested in this solicitation) for contracts within the last three (3) years, as follows:

i. One or more projects completed for work comparable (similar scope and magnitude) to services requested in this solicitation.

ii. References associated with each project submitted.

iii. Current address, telephone number and email address of a contact person in each organization submitted as a reference.

Criterion C. 1. e. Recruiting Capability

i. Offeror’s proposal shall describe its overall management approach including management aspects of recruiting in relation to the requirements of this effort. Demonstrate Offeror’s ability to recruit within the Aiken, SC – Augusta, GA areas, and surrounding counties, for the Job Categories listed in Attachment 1. The Offeror shall provide an organizational plan that demonstrates how it will provide home office Human Resources support, and at least one (1) qualified professional recruiter. The organizational plan shall include the Offeror’s proposed organizational chart, including number of employees, their position descriptions and titles of all personnel (including Key Personnel) and experience, as well as any Lower-Tier Subcontractors.

ii. The Offeror’s proposal shall also discuss in this section, its approach for recruiting and retaining personnel. The proposal should describe how selective the Offeror is going to be in recruiting personnel. Contractor is interested in evaluating the Offeror’s ability to: (1) discern and communicate Contractor’s resource needs; (2) search for qualified candidates; and (3) provide high-quality staffing services. The proposal should also address how the Offeror would adjust their approach to recruiting and retaining personnel based on Contractor feedback.

The Offeror shall provide a resume for the proposed Professional Recruiter required as Key Personnel and include copies of any relevant certifications attained by the proposed candidate. The resume shall address the experience, knowledge, skills, and demonstrated abilities to manage and lead recruitment for this specific scope of work.

2. Section 2 – Pricing

a. The offeror shall present a completed Price Schedule, which is the Price

Schedule attached to this section or contained in Section IV, Draft of Basic Ordering Agreement. The proposed price shall include costs associated with the following, if applicable to this solicitation:

(1) The labor rates should be all inclusive including base labor rate and any applicable markups such as fringe, overhead, general & administrative (G&A), and Profit.

The labor rates should cover requirements associated with

(1) Substance Abuse Program and Suitability for Acceptance for Employment.

Refer to the article entitled “Workplace Substance Abuse Program,” in the General Provisions.

(2) Badging and Security Education Requirements. Refer to the articles entitled, “Badging Requirements” and “Security Education Requirements for Subcontractors,” in the General Provisions.

(3) General Employee Training. Refer to the article entitled, “General

Employee Training and Consolidated Annual Training for Subcontract Employees,” in the General Provisions .

LW Contractor, as a Department of Energy Contractor, is entitled to your best pricing, including GSA contract pricing. Therefore, if your pricing is based on a GSA contract, a published price list, catalog price, etc.; please provide a copy of the appropriate document.

The offeror should also provide a comprehensive list and detailed description of benefits offered to subcontractor employees.

b. The offeror must state in the proposal that, "No deviations or exceptions to the solicitation, proposed Agreement and its attachments, are taken related to the technical or commercial requirements." If the offeror fails to make this statement or lists deviations or exceptions to the technical or commercial requirements, the entire proposal may be deemed to be unacceptable.

However, if an offeror does propose an exception or deviation, they must:

(1) Individually address each one;

(2) Identify the addressed area by section and paragraph number;

(3) Provide written justification or explanation for each one; and

(4) Present solutions or recommendations.

3. Section 3 - Other Information

a. The offeror shall submit the following with the proposal. The items listed below can be obtained by downloading from the Savannah River Remediation Internet Homepage at: http://www.srremediation.com/, Business Opportunities when so indicated. Copies are also available upon request from the Procurement Representative.

(1) The complete name and address of the offeror, point of contact, telephone number, email address and Dun & Bradstreet identification number of the offeror.

(2) A completed, signed copy of the Representations and Certifications (SRR-

PPS-2009-00059) for Commercial Goods and Services.

(3) Small Business Teaming Arrangement (FAR 2.101 Definitions)

(1) Means an arrangement where–

(i) Two or more small business concerns have formed a joint venture; or

(ii) A small business offeror agrees with one or more other small business concerns to have them act as its subcontractors under a specified Government contract. A Small Business Teaming Arrangement between the offeror and its small business subcontractor(s) exists through a written agreement between the parties that–

(A) Is specifically referred to as a “Small Business Teaming Arrangement”; and

(B) Sets forth the different responsibilities, roles, and percentages (or other allocations) of work as it relates to the acquisition;

(2)

(i) For civilian agencies, may include two business concerns in a mentor-protégé relationship when both the mentor and the protégé are small or the protégé is small and the concerns have received an exception to affiliation pursuant to 13 CFR 121.103(h)(3)(ii) or (iii).

(ii) For DoD, may include two business concerns in a mentor-protégé relationship in the Department of Defense Pilot Mentor-Protégé Program (see section 831 of the National Defense Authorization Act for Fiscal Year 1991 (Public Law 101-510; 10 U.S.C. 2302 note)) when both the mentor and the protégé are small. There is no exception to joint venture size affiliation for offers received from teaming arrangements under the Department of Defense Pilot Mentor-Protégé Program; and

(3) See 13 CFR 121.103(b)(9) regarding the exception to affiliation for offers received from Small Business Teaming Arrangements in the case of a solicitation of offers for a bundled contract with a reserve.

C. Offeror Notifications

1. The offeror is notified of the following:

a. System for Award Management (SAM) Registration

All contractors are required to be registered in SAM to do business with the federal government (FAR 52.204-7) and LW Contractor mandates all be registered in SAM prior to award of any Subcontract/Agreement. To register in SAM, at a minimum, you will need the following information:

• Your DUNS Number, Legal Business Name, and Physical Address from your Dun & Bradstreet (D&B) record. If you don't already have one, you can request a DUNS Number for FREE from D&B.

• Your Taxpayer Identification Number (TIN) and Taxpayer Name associated with your TIN. Review your tax documents from the IRS (such as a 1099 or W-2 form) to find your Taxpayer Name.

• Your bank's routing number, your bank account number, and your bank account type, i.e. checking or savings, to set up Electronic Funds Transfer (EFT).

b. Supplier Information Form (OSR 46-009)

All contractors will need to complete this form prior to award

c. W-9 Taxpayer Identification Number and Certification All contractors will need to complete this form prior to award.

d. I-312 State of South Carolina Non-Resident Taxpayer Registration Affidavit Income Tax Withholding If you are a non-resident South Carolina subcontractor/supplier and LW Contractor has not previously obtained an I-312 form from you, your payments under a LW subcontract ($10,000 or more) may have a two percent (2%) South Carolina withholding tax deducted. To avoid this 2% reduction from your payments, register with the South Carolina Department of Revenue. Upon receipt of a confirmation http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 letter from the Department of Revenue, complete the I-312 Form and forward to:

srraccountspayable@srs.gov.

e. Electronic Funds Transfer Form All contractors will be required to complete this form prior to award which also will be required to be signed by the contractor’s representative for accounts receiving

f. A Certificate of Insurance, evidencing the requirements of the article entitled “Work on LW Contractor, Government, or other Premises” in the General Provisions must be submitted to the LW Contractor Procurement Representative (preferably upon notification of award) but before work is commenced under the Agreement. The subcontractor shall include with the certificate a copy of the written policy endorsement naming LW Contractor and the Government as additional ensured under the policy for comprehensive general liability insurance.

SECTION IV, DRAFT OF BASIC ORDERING AGREEMENT (Attached)

TO: Staff Aug Company (Subcontractor’s Name & Address)

BASIC ORDERING AGREEMENT

(BOA) NO. TBD

DATE: TBD

This Subcontract is entered into by and between Savannah River Remediation, a Limited Liability Corporation (LLC) organized and existing under the laws of the State of Delaware (“SRR”), and TBD (“Subcontractor”).

WITNESSETH:

WHEREAS, SRR has undertaken to perform work for the SRS Liquid Waste Operations Program at the Savannah River Site for the United States of America (the “Government”), represented by the U. S. Department of Energy (“DOE”), in accordance with Contract Number DE-AC09- 09SR22505, as amended or modified (the “Principal Contract)”; and

WHEREAS, SRR desires to avail itself of the services of the Subcontractor in connection with work under the Principal Contract.

NOW, THEREFORE, the parties agree that the Subcontractor shall furnish all labor, material, supplies, facilities, equipment, personnel, services, and all other necessary and incidental related items to SRR, all as more fully described in this Basic Ordering Agreement.

IN WITNESS WHEREOF, the parties have executed this document as of the day and year of the SRR Procurement Representative’s signature.

Savannah River Remediation LLC

Click here to enter text.

Procurement Representative’s Name

Signature

Title Date

Subcontractor’s Name

Click here to enter text.

Name (Type/Print)

Signature of Person Authorized to Sign

Title Date

Basic Ordering Agreement No. TBD

TABLE OF CONTENTS

Article No. Page Number

1. Job Description

2. Type of Agreement

3. Compensaton for Release

4. Period of Performance

5. Option to Extend Period of Performance

6. SRR End User

7. Subcontractor’s Authorized Representative (SAR)

8. Key Personnel

9. Individual Releases Ordering Procedure

10. Correspondence Procedures

11. General Provisions

12. Approval of Subcontractor Overtime

13. Business Travel

14. Payment

15. Service Contract Act

16. First Aid Facilities

17. Teleworking Support

18. National Emergencies

19. Attachments

20. Entirety

1. Job Description

Provide Staff Augmentation Support Services via the establishment of Basic Ordering Agreements (BOA) in multiple departments, such as, but not limited to, the following:

(see Attachment 1 for Job Descriptions)

Accounting Integration Management Business Information Technology Clerical Procedures Construction Project Controls Design Authority Quality Assurance and Quality Control Design Services Radiological Controls Engineering Safety and Health Estimating Supply Chain Management Human Resources Training Industrial Hygiene Talent Acquisition

2. Type of Agreement

This is a Basic Ordering Agreement (BOA) with General Provisions Time and Material/Labor Hour, SRR-PPS-2009-00004, Rev. 11, Dec 30, 2019 incorporated.

A. This is a Basic Ordering Agreement for the services set forth per the pricing methodology defined in Attachment 2, Price Schedule. All work will be authorized via individual Releases. Each Release will include at a minimum:

1) an authorized funding not-to-exceed (NTE) amount,

2) a defined period of performance,

3) fixed hourly labor rates (both straight time and overtime)

4) estimated costs for Business Travel, if applicable

The labor rates will include Direct Labor, Overhead, General & Administrative (G&A), Fringe and Profit only. If applicable and pre-approved, any costs associated with Business Travel shall be billed to SRR separately as a straight pass-through, i.e., at the exact cost of these charges with no Overhead, G&A, Fringe or Profit added. The labor rates for Straight Time and Overtime will remain firm for the duration of the BOA in accordance with Attachment 2, Price Schedule. Labor rates under a Release must remain valid for one-year.

B. The Subcontractor shall not exceed the NTE amount of each authorized Release without a formal executed Change Notice to the Release.

C. SRR is not obligated to pay the Subcontractor in excess of the NTE amount and the

Subcontractor is not obligated to continue performance beyond the NTE amount unless the requirements of paragraph B of this article are met. Subcontractor is required to notify SRR when 75% of the Release NTE amount is expected to be reached.

3. Compensaton for Release

The Subcontractor will be compensated in accordance with the Price Schedule which will be identified and incorporated into each individual Release awarded by SRR.

4. Period of Performance

The Subcontract period of performance shall be from date of award to September 30, 2024.

5. Option to Extend Period of Performance

SRR reserves the unilateral option to extend the Subcontract period of performance for three (3) 1 (one) -year periods.

6. SRR End User

A. Technical direction for performance of the work under the Releases shall be given by the

End User in accordance with this article. The designated End User will be identified in each Release issued under the Basic Ordering Agreement.

B. The term “Technical Direction” is defined to include without limitation:

1. Direction to the Subcontractor that fills in details or otherwise serves to accomplish the scope of work.

2. Provision of written information to the Subcontractor which assists in the interpretation of drawings, specifications, or technical portions of the scope of work.

3. Review and, where required by the Release, approval of technical reports, drawings, specifications, and technical information to be delivered to SRR under the Subcontract.

C. Technical direction must be within the scope of work stated in the Release. The End User does not have the authority to, and may not, issue any technical direction that:

1. constitutes an assignment of additional work outside the scope of work

2. constitutes a change as defined in the General Provisions article entitled “Changes, Extras and Substitutions”

3. in any manner causes an increase or decrease in the Release “not-to-exceed amount”

4. changes any of the expressed terms, conditions or specifications of the Release; or

5. interferes with the Subcontractor’s right to perform the terms and conditions of the

Release.

D. All technical directions shall be issued in writing by the End User .

E. The Subcontractor shall proceed promptly with the performance of technical directions duly issued by the End User in the manner prescribed by this article and within his authority under the provisions of this article.

F. If, in the opinion of the Subcontractor, any instruction or direction by the End User falls within one of the categories defined in C.1 through 5 above, the Subcontractor shall not proceed but shall notify the Procurement Representative in writing within five (5) working days after receipt of any such instruction or direction, and shall request the Procurement Representative to modify the Subcontract accordingly.

G. Upon receiving the notification from the Subcontractor, the Procurement Representative shall:

1. Advise the Subcontractor in writing within thirty (30) days after receipt of the Subcontractor’s letter that the technical direction is within the scope of the Subcontract effort and does not constitute a change under the General Provisions article entitled “Changes, Extras and Substitutions”; or

2. Inform the Subcontractor in writing within thirty (30) days after receipt of the

Subcontractor’s letter not to perform under the direction and to cancel the direction; or

3. Advise the Subcontractor within a reasonable time that SRR will issue a written change notice.

H. A failure of the Subcontractor and the Procurement Representative to agree that the technical direction is within the scope of work, or a failure to agree upon the contract action to be taken with respect thereto, shall be subject to the General Provisions article entitled “Disputes”.

7. Subcontractor’s Authorized Representative (SAR)

A. The Subcontractor shall designate a person who will be the SAR for technical and End User performance of all work under the Release. The SAR shall provide the principal point of contact to the End User. All administrative support for technical personnel required to fulfill the Job Description shall be the responsibility of the Subcontractor.

B. The SAR shall receive and execute, on behalf of the Subcontractor, such technical directions as the End User may issue under the Release.

C. The Subcontractor agrees that it will emphasize to its employees that they are employees of the Subcontractor and, as such, should look to the Subcontractor’s Worker’s Compensation Program to provide the remedy for any work-related injuries.

8. Key Personnel

The Subcontractor shall provide the key personnel identified below in accordance with this article.

These personnel are considered to be essential to the work being performed under the Subcontract.

Prior to diverting any of the specified individuals to other programs, the Subcontractor shall notify the Procurement Representative reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No diversion shall be made by the Subcontractor, provided that SRR may ratify in writing such diversion and such ratification shall constitute the consent of SRR required by this article. The Subcontract may be amended from time to time, or an administrative letter may be issued, to either add or delete personnel, as appropriate.

Name Title TBD Program Manager Professional Recruiter

Liaison between offeror’s home office and offeror employees (if this person is other than the Program Manager)

9. Individual Releases Ordering Procedure

A. Individual releases will be made against this Basic Ordering Agreement. If Company A is awarded the staffing for 8 mechanical engineers, then 8 individual releases will be made against BOA holder agreements. Releases will be made against individual names so invoicing reflects the same methodology. The release number is a one to one match with the subcontracted individual.

B. The Subcontractor will receive a Request for Proposal from the Procurement Representative.

The Subcontractor shall submit a specified number of resumes including Pricing Proposal(s) to the Procurement Representative within five working days, or a longer period as the Procurement Representative may authorize in writing. The Proposal shall include the following:

1. Availability of the proposed individual(s).

2. Identify Labor Category that individual is submitted for consideration.

3. A Proposal that identifies the Straight Time Dollar Rate per Hour and an Overtime

Dollar Rate per Hour ).

4. If requested, any costs associated with Business Travel as a straight pass-through, i.e., at the exact cost of these charges with no Overhead, G&A, Fringe or Profit added.

5. Total estimated cost for Release.

C. Proposal and resumes will be reviewed by SRR, and if necessary, changes made to reflect mutual agreement of all parties. When the Proposal is accepted by SRR, a Release will be issued and acceptance shall be indicated by signatures of the SRR Procurement Representative and an authorized representative of the Subcontractor.

D. Revisions to the Releases job descriptions, authorized funding, period of performance or any other contractual terms and conditions may only be authorized via issuance of a Change Notice to the Release and/or Basic Ordering Agreement, signed by the SRR Procurement Representative and an authorized representative of the Subcontractor.

E. The Subcontractor will not be reimbursed for work performed without the prior authorization of the Procurement Representative. In addition, the Subcontractor will not be reimbursed for costs in excess of the total authorized funding or beyond the end date unless the Release is revised by the Procurement Representative.

F. Nothing in this article shall be construed to constitute authorization for work beyond the

Release articles identified for "Authorized Funding” or "Period of Performance."

G. SRR reserves the right to award individial Releases on a competitive or non-competitive basis.

The basis for award for all competitive releases will be “Best Value”. The evaluation criteria may include education, experience, knowledge, availability of individual, price, and qualifications.

10. Correspondence Procedures

A. Technical correspondence (as used herein, this term excludes technical correspondence where patent or technical data issues are involved and correspondence which proposes or otherwise involves waivers, deviations, or modifications to the requirements of the Release) shall be addressed to the End User with an information copy of the basic correspondence to the Procurement Representative. A designated End User will be listed on each Release.

B. All other correspondence shall be addressed to the Procurement Representative with information copies of the basic correspondence to the End User. The Procurement Representative’s mailing address is:

Savannah River Remediation LLC Attn: Debbie Pope Building 707-9B, Room 11 Aiken, SC 29808

Telephone No.: (803) 952-9241 Telefacsimile No.: (803) 952-5624 E-mail address: debbie.pope@srs.gov

C. The Agreement and any subsequent Releases may be amended from time to time, or an administrative letter may be issued to change the End User or Procurement Representative.

11. General Provisions

General Provisions for Time and Material/Labor Hour Contracts, SRR-PPS-2009-00004, Revision No, 11, are applicable to the Subcontract, Attachment No. 3 . The following Optional Articles of the General Provisions also apply: G.5, G.6, G.8, G.10, G.13, G.14, G.15, G.16, G.19, G.20, G.24, G.25, G.26, G.28

12. Approval of Subcontractor Overtime

If the Procurement Representative has previously authorized a specified number of overtime hours under the Release, the End User has the authority to authorize the Subcontractor to perform overtime work within the limit of the authorized overtime hours. The End User must pre-approve the overtime hours prior to being worked.

13. Business Travel

Business Travel may be required and must be authorized before travel. If required and authorized, it will be listed on the Release as a separate line item. Business Travel must be invoiced monthly.

SRR shall reimburse the Subcontractor for business travel expenses incurred under the Release in accordance with the Travel Compensation Schedule for Subcontractors, SRR-PPS-2009-00015, Revision No. 0 , Attachment No. 4. No markups for overhead, G&A, or profit, etc. shall be allowed on Business Travel.

14. Payment

Subcontractor Labor Invoice Creation (SLIC) Automated Invoicing and Payment for Staff Augmentation Services shall be utilized.

SRR requires that staff augmentation personnel utilize the SRR Deltek Time Collection system.

Staffing agencies do not invoice for staff augmentation personnel labor hour services.

Process:

1. Staff augmentation personnel will be given access to SRR Deltek Time Collection system. They will receive training material on how to enter their applicable project codes, pay types and hours. They are required to sign their timesheet weekly. The timesheet will be approved by their applicable SRR end user. If required by the staff augmentation vendor, staff augmentation personnel are responsible for printing out each approved timesheet on a weekly basis to submit to their staffing agency for record keeping basis.

2. The staff augmentation subcontractor’s straight time and overtime labor hours will be extracted from SRR Deltek Time Collection and a weekly invoice will be generated for the labor. Labor will be costed per the effective rate in the applicable release.

This process will include the latest revision to any timesheets approved during the processing period to ensure the invoices created reflect the current revision of the timesheet. The invoice number will reflect the SRS employee ID, Timesheet weekending date and the revision number of the timesheet.

3. Payment for the weekly invoices will occur on a monthly basis. The monthly process will extract the weekly invoice data approved during the designated monthly begin and end dates and will be executed at the end of SRR’s financial month.

4. When the monthly Electronic Funds Transfer (EFT) is executed, the staff augmentation agency will receive a report detailing the monthly payment amount from SRR Accounts Payable Department.

Each detailed report e-mailed to the staffing agency will containing the following:

A. Vendor Name B. BOA and Release Number C. Invoice number D. Timesheet Week Ending Date E. Line Item for the current straight time rate and labor hours F. Line Item for the current overtime rate and labor hours G. Total amount Paid H. A brief description of invoice

5. Written pre-approval of overtime is required and must be documented on the SRR Pre-approval overtime form SRR-PPS-2010-00197 (Attachment No. 8) in accordance with S28-1.1 and S28-1.2.

15. Service Contract Act

The Basic Ordering Agreement and any subsequent Releases are is subject to the Service Contract Act of 1965, as amended, in accordance with the General Provisions. The Subcontractor and any lower tier supplier or subcontractor shall pay each service employee not less than the minimum monetary wages and furnish fringe benefits in accordance with the wage determination(s) of Attachment No. 6. In the event the U.S. Department of Labor issues revisions to the wage determinations in the attachment, the Subcontractor may be entitled to an equitable adjustment in Release price.

16. First Aid Facilities

A. The Subcontractor must arrange for its own first-aid treatment. However, where SRR or the

Government have first-aid facilities they will make available their first-aid facilities for the treatment of employees of the Subcontractor for life threatening injuries or illness while engaged in the performance of the work under this Basic Ordering Agreement or any subsequent Release(s)..

B. If first-aid facilities and/or services are made available to the Subcontractor’s employees then, in consideration for the use of such facilities and the receipt of such services, the Subcontractor agrees:

1. To release, defend, indemnify and hold harmless SRR, the Government and their authorized representatives, successors, or assigns, and all of their officers and employees from and against any and all claims, demands, liabilities, including attorney's fees, arising from the receipt of such services or the use of such facilities by Subcontractor's employees, except for claims and demands arising out of the sole active negligence of SRR the Government or any of their representatives.

2. Upon receipt of any notice from SRR or the Government of any such claim, demand or liability being pursued against SRR or the Government, to not only undertake the defense of such claim, demand, or liability, but also upon entry of judgment, to make any and all payments necessary thereunder, and

3. That in the event any of the Subcontractor’s employees require off-site medical services, including transportation thereto, the Subcontractor shall promptly pay for such services directly to the providers thereof.

17. Teleworking Support

The work scope shall be executed on site at SRS or off-site as approved by the SRR End User.

SRR will provide the Subcontractor with an adequate number of accounts for connection with local SRS systems such as Outlook (and their successors) and the capability to connect with these systems from off-Site facilities. “Capability,” in this context, means the tools, techniques and passwords required for the SRS computer security systems to permit connection with and utilization of the relevant systems. “Capability” may include computer or telecommunications hardware, such as telephone and any hardware whose unique application (e.g., smartcard reader) is to permit connection with SRS computer systems.

18. National Emergencies

While on site, the Subcontractor shall comply with SRR and the Government’s policies regarding national emergencies, such as the COVID-19 pandemic.

19. Attachments

The following attachments are incorporated into and made part of the Subcontract:

The items listed below can be obtained by downloading from the Savannah River Remediation Internet Homepage at http://www.srremediation.com, Business Area when so indicated. Copies are also available upon request from the Procurement Representative.

Attachment # 1 Sample Job Descriptions Attachment # 2 Price Schedule Attachment # 3 General Provisions Time and Material/Labor Hour, SRR-PPS-2009-00004, Rev.

Attachment # 4 Travel Compensation Schedule for Subcontracts, SRR-PPS-2009-00015, Rev. 0 Attachment # 5 Information to Offerors SCA, SRR-PPS-2009-00019, Rev. 0 Attachment # 6 Service Contract Act Wage Determination Attachment # 7 Holidays Attachment # 8 Pre-Approval Overtime Form Attachment # 9 Industry Comments Attachment # 10 COVID-19 Response Plan Attachment # 11 Questions and Answers

20. Entirety

This document and the attachments specifically referred to in this agreement embody the entire Agreement and understanding between SRR and the Subcontractor covering the work to be performed, and there are no agreements, understandings, conditions, warranties, or representations, oral or written, express or implied, with reference to the subject matter that are not incorporated. No change shall be of any force or effect unless (1) reduced to writing and signed by both parties hereto, and (2) expressly referred to as being a change to this Agreement.

Acknowledgment

An authorized representative of the Subcontractor shall acknowledge receipt of the Agreement by signing all copies in the space provided…