SRR-PPS-2021-0001 Rev1 Provisions for COVID-19 Vaccination of Subcontractor Personnel.pdf

Savannah River Site Aiken, SC 29808 www.srremediation.com

Attachment 1:

Provisions for COVID-19 Vaccination of

Subcontractor Personnel, SRR-PPS-2021-0001, Rev. 0 Dated 12 OCT 2021

1 SRR-PPS-2021-0001 Rev. 0 10/25/2021

SRR-PPS-2021-0001

Rev. 0

October 12, 2021

PROVISIONS FOR COVID-19 VACCINATION OF SUBCONTRACTOR PERSONNEL

SAVANNAH RIVER REMEDIATION, LLC

SAVANNAH RIVER SITE, AIKEN SOUTH CAROLINA 29808

THE FOLLOWING REQUIREMENTS APPLY TO ALL SAVANNAH RIVER REMEDIATION, LLC (SRR) PURCHASE

ORDERS AND SUBCONTRACTS WHERE SUBCONTRACTOR PERSONNEL ARE REQUIRED TO BE BADGED AT THE

SAVANNAH RIVER SITE. THE VACCINATION REQUIREMENTS APPLY TO ALL SUBCONTRACTOR PERSONNEL

REQUIRED TO HAVE A BADGE, REGARDLESS OF WHETHER SUBCONTRACTOR PERSONNEL ARE AUTHORIZED TO

TELEWORK.

VENDOR DELIVERY PERSONNEL WHO MAKE PERIODIC AND MULTIPLE SCHEDULED DELIVERIES ARE

CONSIDERED BADGED SUBCONTRACTOR PERSONNEL. UNBADGED VENDOR DELIVERY PERSONNEL WHO

MAKE SAME DAY, ONE TIME DELIVERIES ARE NOT INCLUDED.

READ AND IMPLEMENT THESE INSTRUCTIONS CAREFULLY. SUBCONTRACTOR ’S COMPLIANCE IS A MATERIAL

TERM OF THE CONTRACT AND FAILURE TO COMPLY MAY RESULT IN SUBCONTRACT TERMINATION.

Table of Contents

1. Presidential Executive Order

2. Occupational Safety and Health (OSH) Act of 1970:

3. Vaccination Requirements Applicable to All Badged Subcontractor Personnel

4. Exemptions and Reasonable Accommodations to Subcontractor Vaccination Policy

5. Flow Down to Lower-tier Subcontractors

1. Presidential Executive Order

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A. Savannah River Remediation (SRR) is a contractor to the federal government. On September 9, 2021, the President issued an Executive Order (EO) with the stated intent to require federal employees, federal contractors and subcontractors to be vaccinated against the COVID-19 virus. (Reference the following link:

Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors | The White House https://www.whitehouse.gov/briefing-room/presidential-actions/2021/09/09/executive-order-on-ensuring-adequate-covid-safety-protocols-for-federal-contractors/)

B. The EO states its purpose as promoting economy and efficiency in Federal procurement by ensuring that the parties that contract with the Federal Government provide adequate COVID-19 safeguards to their workers performing on or in connection with a Federal Government contract or contract-like instrument. These safeguards are meant to decrease the spread of COVID-19, which will decrease worker absence, reduce labor costs, and improve the efficiency of contractors and subcontractors at sites where they are performing work for the Federal Government.

C. For the duration of the contract, the subcontractor shall, at a minimum, comply with all guidance and requirements that are applicable in the EO and agrees to incorporate any related FAR clauses or other government laws, rules or regulations related to Covid vaccinations that will be issued.

2. Occupational Safety and Health (OSH) Act of 1970:

The General Duty Clause of the Occupational Safety and Health (OSH) Act of 1970 requires employers to furnish to each worker “employment and a place of employment, which are free from recognized hazards that are causing or are likely to cause death or serious physical harm.” Subcontractor agrees to comply with any and all applicable rules and regulations issued by OSHA concerning COVID vaccinations.

3. Vaccination Requirements Applicable to All Badged Subcontractor Personnel

A. Subcontractor shall implement a subcontractor COVID vaccination policy that requires a ll subcontractor personnel whose work requires the subcontractor personnel to be badged at SRS to be fully vaccinated against COVID-19 by

December 8, 2021. Fully vaccinated shall mean two weeks after the second dose of the Pfizer or Moderna vaccines or two weeks after the single dose of the Johnson & Johnson vaccine.

B. To meet the vaccine requirements in the foregoing subcontractor policy that would require all badged subcontractor personnel to be fully vaccinated by December 8, vaccinations need to begin in accordance with the following schedule depending on the type of vaccination chosen by each subcontractor personnel. For unvaccinated subcontractor personnel, this means:

• By October 27: Subcontractor personnel will need to have their first shot of the Moderna vaccine or

• By November 3: Subcontractor personnel will need to have their first shot of the Pfizer vaccine or

• By November 24: Subcontractor personnel will need to have gotten the Johnson & Johnson vaccine.

C. After December 8, 2021, any subcontractor personnel that are badged at SRS must be fully vaccinated against COVID-

19 except for any valid exemptions covered below in Section 4.

4. Exemptions and Reasonable Accommodations to Subcontractor Vaccination Policy

A. Subcontractor is responsible for administering its vaccination policy by complying with federal nondiscrimination laws such as the Title VII of the Civil Rights Act and the Americans with Disabilities Act in granting reasonable accommodations for subcontractor employees claiming any valid exemptions due to a medical condition or a sincerely held religious belief, practice or observance under the subcontractor’s COVID-19 vaccination policy.

Sample exemption forms can be found on Savannah River Remediation’s website (srremediation.com) under the tab business opportunities and procurement/vendor info.

https://www.whitehouse.gov/briefing-room/presidential-actions/2021/09/09/executive-order-on-ensuring-adequate-covid-safety-protocols-for-federal-contractors/ https://srremediation.com/

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B. Subcontractor personnel with an approved exemption who do not get vaccinated due to a medical condition (covered by the American Disabilities Act) or a sincerely held religious belief, practice, or observance (covered by the Civil Rights

Action of 1964, Title VII) may be required to adhere to other reasonable accommodations as determined appropriate by the Subcontractor. (For example, as a reasonable accommodation, an unvaccinated subcontractor personnel entering the workplace might wear a N95 face mask, work at a social distance from coworkers or other personnel, work a modified shift, get periodic rapid tests for COVID-19, or be given the opportunity to telework if practicable).

C. Subcontractor will maintain and provide a list of employees and other personnel who have been granted exemptions to

SRR or to the Government for purposes of providing reasonable accommodations while working onsite at SRS.

Unvaccinated Subcontractor personnel (those with valid exemptions), whose work involves working in person onsite, will be required to adhere to specific safety protocols such as periodic rapid tests or wearing N95 masks while working onsite as determined by Contractor or the government. Subcontractor shall provide any changes to the vaccination status for any subcontractor personnel working onsite at SRS for the purpose of removing such accommodations for unvaccinated personnel who had been granted valid exemptions.

5. Flow Down to Lower-tier Subcontractors

Subcontractor agrees to flow down the entire terms of the foregoing “Provisions for Covid-19 Vaccination of

Subcontractor Personnel” in any and all lower-tier subcontracts that involve any lower-tier subcontractor personnel being required to be badged at SRS for performance of any work.