SRC0000032042.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division Print Procurement

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: Heap Income Posters, Brochures and Renovate Right Books

BID NUMBER: SRC0000032042

BID NOTICE DATE: July 2, 2025 OPENING DATE: July 9, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/31/2025, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at e-mail:

tim.riley@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide HEAP program items for use by the Ohio Department of Development.

2. QUANTITY: Item 1: 5,000 HEAP Income Posters (Exact quantity.)

Item 2: 25,000 HEAP Brochures (Exact quantity.)

Item 3: 10,000 Renovate Right Books (Exact quantity.)

3. MULTIPLE ITEM PRICE AWARD: There will be one (1) low lot total award made to the lowest responsive and responsible bidder meeting all bid specifications and requirements listed herein. To determine the low lot total price, the state will multiply the estimated usage of each item by its corresponding unit price and add these totals together. Failure to bid all items will result in the bidder being deemed as non-responsive and no further consideration given for potential awarding of the contract. Any award made pursuant to this Invitation to Bid shall be placed with the lowest responsive and responsible bidder having proper facilities to insure prompt performance of the work. Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award.

4. SPECIFICATIONS: Item 1: HEAP Income Posters. 11” x 14” flat sheet, prints one side, four color process with bleeds.

A. SIZE: 11” x 14”

B. STOCK: White 100# Opaque uncoated, Cover - Smooth finish

C. PRESSWORK: Shall print, four color process, one side with full bleed.

D. INK: Four color process or digital full color at (600 dpi minimum)

E. BINDERY: Trim to size.

F. FINISHED TRIM SIZE: 11” x 14”

G. SUPPLIED TO VENDOR: PDF file will be furnished to the select vendor.

H. PROOF: An exact color match proof shall be delivered to: Sarah Curran, Ohio Department of Development, 77 South High Street, Creative Services, 29th floor, Columbus, Ohio 43215

I. PACKAGING: Shrink wrap (lay flat) 25 posters per package and label with title “HEAP Income Posters” and quantity. Carton pack label with title and quantity.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

Item 2: HEAP brochures 2025, 17” x 11” flat sheet, prints two sides, four color process with full bleed. Score at fold and folds to 8.5” x 11” shrink wrap 50 per package, 300 per carton.

A. SIZE: 17” x 11”

B. STOCK: White 100# Opaque uncoated, Cover - Smooth finish

C. PRESSWORK: Shall print, four color process, head to head, full bleeds.

D. INK: Four color process or digital full color at (600 dpi minimum)

E. BINDERY: Score at fold and fold to 8.5” x 11”.

F. FINISHED TRIM SIZE: 17” x 11”, fold to 8.5” x 11”.

G. SUPPLIED TO VENDOR: Email PDF artwork file WILL BE FURNISHED TO THE SELECTED VENDOR. Return all state supplied materials to the proof to person.

H. PROOF: A high resolution exact color match proof shall be delivered to: Sarah Curran, Ohio Department of Development, 77

South High Street, Creative Services, 29th floor, Columbus, Ohio 43215.

I. PACKAGING: Shrink wrap in 50’s and label with title “HEAP Brochures” and quantity, Carton pack 300 per carton and label with title and quantity, carton pack label with title and quantity. Carton weight not to exceed 35 LBS. All cartons must contain equal quantity with the exception of last carton.

Item 3: Renovate Right books, 16page plus cover, 5.5” X 8.5” saddle stitched book, prints offset, head to head, four color process, bleeds.

A. SIZE: 5.5” X 8.5”

B. STOCK: Cover: White 80# Gloss coated, cover.

Text: White 80# Gloss coated, text.

Cover and text stock shall be the same manufacturer and brand.

C. PRESSWORK: Shall print offset, four color process, head to head, with full bleed. Shall print in one pass through the press each side.

D. INK: Four color process with bleeds or digital full color at (600 dpi minimum)

E. BINDERY: Score cover, fold, collate and saddle-stitch on the 8.5” dimension.

F. FINISHED TRIM SIZE: 5.5” X 8.5”.

G. SUPPLIED TO VENDOR: Email artwork PDF WILL BE FURNISHED TO THE SELECTED VENDOR.

Please return all and state materials to the proof to person.

H. PROOF: Exact color match proof shall be delivered to: Sarah Curran, Ohio Department of Development, 77 South High Street, Creative Services, 29th floor, Columbus, Ohio 43215

I. PACKAGING: Shrink wrap 25 per package and label with title “Renovate Right Lead Safe” and quantity. Carton pack and label with title “Renovate Right Lead Safe” and quantity. Carton pack shall not exceed 35 lbs.

J. PALLET SPECIFICATIONS: The cartons shall be securely fastened to four-way (40 inches by 48 inches) pallets, by using shrink-wrap or stretch film. All loaded pallets shall be in cube form, so they are stackable. The loaded cartons shall not extend beyond the perimeter of the pallet. The maximum loaded pallet height shall not exceed 51 inches as measured from the bottom of the pallet. The maximum pallet load shall not exceed a maximum weight of 3,300 pounds

5. DELIVERY: REQUESTED July 29, 2025. INSIDE DELIVERY REQUIRED, Shall deliver to:

State Printing and Mail Services Attn: HEAP Kitting Inventory 2080 Integrity Drive Columbus, OH 43209

6. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date:

G. SUPPLIED TO VENDOR: Email artwork PDF WILL BE FURNISHED TO THE SELECTED VENDOR.