SRC0000030973.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

INVITATION TO BID FOR: OHP 1304 11/24 HP-2A Abandoned Vehicle Notification. Prints one side, black ink, 4.25" x 7.5" which includes 1/2" perforated stub on top 4.25" edge. 60# Martian Green Astrobrite text. 1/2" adhesive with peel off paper along full left and right 7" edge under perforation.

BID NUMBER: SRC0000030973

BID NOTICE DATE: May 15, 2025

OPENING DATE: May 21, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at e-mail:

tim.riley@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide OHP 1304 11/24 HP-2A Abandoned

Vehicle Notification for use by the Ohio Department of Public Safety.

2. EXACT QUANTITY: 8,000 (320 PADS @ 25/PAD).

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS:

A. SIZE: 4.25" x 7.5" which includes 1/2" stub on top 4.25" edge

B. STOCK: 60# Martian Green Astrobrite text. 1/2" adhesive with peel off paper along left and right 7" edge under perforation.

C. NUMBER OF ORIGINALS: 1

D. PRESSWORK: Single Sided, no bleeds

E. NUMBERING: N/A

F. INK: Black

G. BINDERY: Perforate 1/2" stub at top, side stitch on top 4.25" edge (25 per stitched book) and apply 1/2" adhesive with peel off paper along left and right 7" edge under the perforation. Adhesive strips are to run the full length of the form on each side, starting near the bottom edge to just below the perforated top edge.

H. FINISHED TRIM SIZE: 4 1/4" x 7 1/2"

I. TYPESETTING: N/A

J. SUPPLIED TO VENDOR: A PDF will be furnished to the selected vendor. Return all state supplied materials to the proof to person.

K. PROOF: A Black White laser to size and carton and/or package label proofs shall be sent to Ohio Department of Public Safety, Printing Services ATTN: Gary Cassell An electronic proof is requested and needs to include package and carton labels and must be emailed to printrequest@dps.ohio.gov for review.

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:tim.riley@das.ohio.gov

L. PACKAGING: 25 per stitched book

M. REQUIRED PACKAGE LABELS: OHP 1304 11/24 HP-2A Abandoned Vehicle Notification 47223

N. REQUIRED CARTON LABELS: OHP 1304 11/24 HP-2A Abandoned Vehicle Notification 47223 and quantity in carton.

All cartons must contain equal quantity with the exception of last carton.

PACKING SLIP: With delivery, provide a delivery receipt which shall include the following information: Name of ordering agency, DAS job number, ODPS order number 47223, quantity ordered, quantity shipped, requested delivery date, actual date of delivery, title of material, and change order(s), if applicable.

PALLET SPECIFICATIONS: The cartons shall be securely fastened to four-way (40 inches by 48 inches, cube form) pallets with four way entry; flush-type by using shrink-wrap or stretch film. All loaded pallets shall be in cube form, so they are stackable. The loaded cartons shall not extend beyond the perimeter of the pallet. The maximum loaded pallet height shall not exceed 56 inches as measured from the bottom of the pallet. The maximum pallet load shall not exceed a maximum weight of 5,000 pounds.

5. DELIVERY: REQUESTED BY 6/27/25 (LIST DELIVERY INSTRUCTIONS)

SHIP TO: ODPS Alum Creek Facility, 1583 Alum Creek Dr., Columbus OH 43209

Attn: OSP Stockroom

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES SHALL REFERENCE: JOB NUMBER SRC0000030973 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: