SRC0000030080_Quick Quote_Fabric for OPI Garment Shop_Specifications.pdf

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SRC0000030080

The Ohio Department of Rehabilitation and Correction is requesting proposals for:

ODRC - Raw Material Fabric and Cloth Sheeting for OPI Garment Shops.

ITB ISSUED: April 23, 2025

INQUIRY PERIOD BEGINS: April 23, 2025

INQUIRY PERIOD ENDS: May 5, 2025

BID DUE DATE: May 8, 2025

Bids received after the due date and time will not be evaluated.

OHIOBUYS

STATE OF OHIO ONLINE PURCHASING SOLUTION. OhioBuys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio. For additional information on submitting proposals see the

“Viewing and Responding to Solicitations” Learner Guide or the “Viewing and Responding to Solicitations” Supplier

Training Video linked below.

Learner Guide https://das.ohio.gov/Portals/0/DASDivisions/GeneralServices/Procurment/pdf/S-

LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v1.9.pdf?ver=D89k3Z2q

EVzArAN9EzaVdQ%3d%3d

Viewing and Responding to Solicitations https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be

INQUIRIES. Offerors may make inquiries regarding this ITB any time during the inquiry period listed in the Calendar of

Events. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation, open the Inquiry tab and submit their inquiry.

Offerors will not receive a personalized e-mail response to their question, nor will they receive notification when the question has been answered.

OhioBuys Quick Quote Solicitation https://das.ohio.gov/Portals/0/DASDivisions/GeneralServices/Procurment/pdf/S-LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v1.9.pdf?ver=D89k3Z2qEVzArAN9EzaVdQ%3d%3d https://das.ohio.gov/Portals/0/DASDivisions/GeneralServices/Procurment/pdf/S-LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v1.9.pdf?ver=D89k3Z2qEVzArAN9EzaVdQ%3d%3d https://das.ohio.gov/Portals/0/DASDivisions/GeneralServices/Procurment/pdf/S-LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v1.9.pdf?ver=D89k3Z2qEVzArAN9EzaVdQ%3d%3d https://das.ohio.gov/Portals/0/DASDivisions/GeneralServices/Procurment/pdf/S-LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v1.9.pdf?ver=D89k3Z2qEVzArAN9EzaVdQ%3d%3d https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be

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Offerors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the Solicitation Overview and navigating to the inquiries section of that page. ODRC will try to respond to all inquiries within 48 hours of receipt, excluding weekends and State holidays. ORDC will not respond to any inquiries received after 4:00 pm. on the inquiry end date.

PURPOSE. The Ohio Department of Rehabilitation and Correction (ODRC) is soliciting competitive sealed bids raw material garment fabric and cloth sheeting and this sourcing project is the result of that request. If a suitable offer is made in response to this sourcing project, the State of Ohio (State), through ODRC, may enter into a one-time purchase order to have the selected Offeror perform all or part of the Project (the Work). This solicitation document provides details on what is required to submit a bid for the Work, how the State will evaluate the Bids, and what will be required of the

Contractor in performing the Work.

This solicitation document also gives the estimated dates for the various events in the submission process, selection process, and performance of the Work. While these dates are subject to change, prospective Offerors must be prepared to meet them as they currently stand.

Any failure to meet a deadline in the submission or evaluation phases and any objection to the dates for performance of the Project may result in ODRC refusing to consider the Proposal of the Offeror.

BACKGROUND. The Ohio Department of Rehabilitation & Corrections (ODRC), as established under House Bill 494, with responsibilities defined in Ohio Revised Code 5120 oversees the supervision of over 44,900 offenders in Ohio at 28 state prisons, which includes 3 prisons operating as private prisons, contracted to the agency. The institutions vary in level of security and include corrections reception centers, correctional camps, and pre-release centers. The mission of ODRC is to reduce recidivism among those we touch. The values of the agency are aligned to support the mission of the agency.

The values of the agency are as follows: (1) Take care of our staff; they will transform our incarcerated population (2) One team-one purpose (3) Civility towards all and

(4) Hope is job one.

Final responsibility for operation of the Department rests with the Governor who appoints the Director. The Department's

Director serves at the pleasure of the Governor. The Director has full power and authority in the supervision and control of the Department's affairs and is its chief administrative officer.

Ohio Penal Industries (OPI) is a division of the Ohio Department of Rehabilitation and Correction. The OPI Garment Shops, operating out of the Allen Correctional Institution (ACI) and the London Correctional institution (LoCI), employ incarcerated adults to produce all clothing, gowns, and sheet items for the incarcerated populations of the Department of Rehabilitation and Corrections (DRC).

Scope of Work

OhioBuys Sourcing Project SRC0000030080 is initiated for the purchase of raw material clothing fabrics and cloth sheeting at 2 OPI Locations: 1) ACI Garment Shop & 2) LoCI Garment Shop.

This is a request for a one-time shipment of all listed materials and quantities.

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General Requirements:

• All fabric offered shall be free from any type of manufacturing defects, dirt, and debris which could impair the fabric’s appearance or usability. Fabric shall be uniform in color and shade with no visible variance throughout the length of the roll upon delivery. Defective fabric or materials discovered when the original roll, carton, or bale is opened and inspected for use will be rejected and returned immediately for credit at the Contractor's expense.

• Fabric shall be put up on appropriate size core and packaged in accordance with industry standards as such to protect the fabric from the adverse effects of humidity, light, dust, dirt, moisture, and physical damage due to impact and crushing during shipping, transportation, and storage. Packages shall be clearly marked to indicate contents. A complete packing list shall accompany all deliveries.

• All materials offered in response to this bid shall be first quality, new, unused and without defect.

• After award of a Contract, the Contractor must collaborate with the management of the OPI Garment Shops to determine the exact shade of each fabric required appropriate for the shop’s purposes. Upon the completion of this process the agreed shade will be the only shade authorized during the term of the Contract. The OPI Garment

Shops may designate the shade(s) required for each fabric included in this Bid.

Agency Requirements

• Prepare space in advance for delivery.

• Provide copies of all relevant policies and procedures.

• Provide any necessary contractor orientation prior to delivery.

• Provide any escorts required to accompany the vendor’s staff.

• Approve passes for clearance of contractor supplies into facility.

• Review product at completion for acceptance.

Delivery Locations

All items on this Sourcing Project are subject to shipment to the following location:

Location: ACI Garment Shop

Allen Correctional Institution

2338 North West Street

Lima, OH 45801-4501

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Items Listing: See “Detailed Specifications” section below

Item

Description

UOM

Quantity Needed

1 Olive Green Twill Fabric, 7.25 oz. per sq. yd. Linear Yard 8,000

2 Yellow Twill Fabric, 7.25 oz. per sq. yd. Linear Yard 15,000

3 Apple Green Broadcloth Fabric Linear Yard 1,000

4 Royal Blue Broadcloth Fabric Linear Yard 8,500

5 Pink Broadcloth Fabric Linear Yard 5,000

6 Navy Blue Quilted Lining Fabric Linear Yard 30,000

7 Orange Quilted Lining Fabric Linear Yard 5,000

8 White Reemay Fabric Linear Yard 3,000

9 Orange Nylon Cordura Fabric Linear Yard 4,000

10 Light Blue Nylon Cordura Fabric Linear Yard 4,000

11 Sea Foam Green Nylon Cordura Fabric Linear Yard 4,000

Detailed Specifications:

• Twill Fabric, 7.25 oz. per sq. yd.

o Yarns: 65% polyester, 35% cotton blend o Minimum Weight: 7.25 oz. per sq. yd.

o Cuttable Width: 60 inches o Construction: 86 x 42 weave o Minimum Thread Count: 128 o Tensile Strength: Warp: 150 – 165, Fill: 80 - 88 o Finish: Crease resistant finish o Shrinkage: Pre-shrunk with 3% residual shrinkage maximum o Selvage: Fast Selvage edges on both sides o Roll Length: 100 - 200 linear yards o Color(s): Reactive Dyed Olive Green and Yellow o Pricing: Per linear yard

• Broadcloth o Yarns: 65% polyester, 35% cotton blend o Minimum Weight: 2.95 oz. per sq. yd.

o Cuttable Width: 60 inches o Construction: 110 x 76 weave o Finish: Crease Resistant Finish o Shrinkage: Pre-shrunk not to exceed 3% residual shrinkage o Selvage: Fast Selvage edges on both sides o Roll Length: 100 - 200 linear yards o Color(s): Apple Green, Royal Blue, and Pink

• Quilted Lining Fabric o Minimum Weight: 5.5 oz. per sq. yd.

o Minimum Width: 60 inches o Quilting Design: 3-inch box, corner to corner with nylon sewing thread o Yarns:

▪ Face - 100% nylon or 100% polyester

▪ Backing - non-woven, spun bonded nylon fabric

▪ Padding - 100% resin bonded polyester fiberfill

▪ Thread - 100% nylon or 100% polyester • Construction: Face Only: Nylon 96 x 68 weave or polyester 90 x 50 weave o Finish: Washable not to exceed 3% residual shrinkage o Roll Length: 50 – 100 linear yards o Color(s): Navy Blue and Orange

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• Reemay o Yarns: 100% polyester o Weight: 2.4 oz. per sq. yd. (+/- 10%) o Roll Width: 48 inches o Roll Length: 100 - 200 linear yards o Substrate: Spun Bonded, Non-Woven o Color(s): White • Pricing: Per linear yard

• High Tenacity 1000 Denier, Coated Nylon Cordura o Denier: 1000 Nylon – Urethane Coated o Yarns: 100% nylon • Weight: 10.3 oz. per sq. yd. (+/- 0.5 oz.)

o Roll Width: 59 - 60 inches • Roll Length: 100 - 200 linear yards o Finish: Dyed, Durable Water Repellant and Urethane Coated o Construction: 34 x 28 Weave o Grab Tensile – Warp Fill: 490/433 Lbs. (ASTM D5034) o Tongue Tear – Warp Fill: 45/47 Lbs. (ASTM D2261) o Hydrostatic Pressure: 600 mm (AATCC 127) o Water Resiliency: 90 – 100 (Spray Test AATCC22) o Color(s): Orange, Light Blue, and Sea Foam Green

Cost Summary and Expected Delivery

ODRC – Raw Material Fabric and Cloth Sheeting for OPI Garment Shops

DRCB-25-3386

Item

Description

UOM

Quantity

Cost per Linear Yard

Total

Expected Delivery Date

Olive Green Twill Fabric, 7.25 oz. per sq.

yd.

Yard 8,000

Yellow Twill Fabric, 7.25 oz. per sq. yd.

15,000

3 Apple Green Broadcloth Fabric

Yard 1,000

Royal Blue Broadcloth Fabric

8,500

5 Pink Broadcloth Fabric

Yard 5,000

Navy Blue Quilted Lining Fabric

30,000

7 Orange Quilted Lining Fabric

Yard 5,000

8 White Reemay Fabric

Yard 3,000

Orange Nylon Cordura Fabric

4,000

10 Light Blue Nylon Cordura Fabric

Yard 4,000

11 Sea Foam Green Nylon Cordura Fabric

Yard 4,000

Total Cost ------------ ---------------- ------------

Standards are included with item where applicable

Note: Cost column is for each linear yard. Provide all costs related to completing projects. Shipping must be included in the cost.

Please provide your expected delivery terms after receipt of order in your OhioBuys proposal.

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Total bid is all inclusive.

Provide a separate itemized listing of all proposed materials.

Payment Terms are Net 30.

All costs must be in U.S. Dollars.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

PLEASE SEE IMPORTANT INSTRUCTIONS BELOW

*Please enter a unit price of $0.00 for any items that you cannot provide a quote. *

*Due to the urgency of this solicitation, the Agency reserves the right to award each item according to the lowest price and/or the earliest delivery date quoted on each item. *

*Please include the expected delivery date for each item when submitting your proposal. *