SOW UPS Replacement.docx

STATEMENT OF WORK

U.S. COAST GUARD

SECTION 1- GENERAL INFORMATION

1.1 DESCRIPTION OF SERVICES: The Contractor shall provide all personnel, management, supervision, materials, tools, supplies, equipment, transportation, labor, and other items and services necessary to replace a total of two (2) Uninterruptible Power Supply (UPS) systems in Building 4 room #135 and Building #4 room #339, at Base Seattle. The contractor must perform to the standards in this contract. All work shall comply with all applicable codes, along with Federal, State and local regulations.

1.2 PLACE OF PERFORMANCE:

BASE SEATTLE, 1519 Alaskan Way South, Seattle, WA 98134

1.3 PRE-BID SITE VISIT: A pre-bid site visit will be arranged for interested offerors. All interested offerors must arrive no later than 5 minutes prior to the start time indicated in order allow for coordination by the POC.

Date: ASAP__________ Start Time: 0700-1530______ Location: Base Seattle, bldg. 4 1519 Alaskan Way S Seattle, WA 98001______

1.4 CONTRACTING OFFICER (KO): In accordance with Federal Acquisitions Regulations (FAR) Part 1, Sub-part 1.6, the Contracting Officer (KO) is an official representative and directs all services performed under this agreement. The KO is the only representative with the authority to negotiate or initiate modifications, changes, or edits to this SOW.

Name: CWO Elizabeth Meister Sector Puget Sound Phone: (206) 217-6145 E-mail: elizabeth.a.meister@uscg.mil

1.5 CONTRACTING OFFICER’S REPRESENTATIVE POINT OF CONTACT (POC):

Name: Kimberly Swanson Unit: Facilities Engineering Phone: (206) 217-6451 E-mail: Kimberly.J.Swanson@uscg.mil

1.6 CONTACT FOR QUESTIONS:

1.6.1 Any questions regarding the SOW must be directed to the KO.

1.6.2 Unless specifically annotated, all requests for site visits must be scheduled through the POC as per section 1.5. Request can be submitted via phone call or e-mail.

1.7 CONTRACTOR SECURITY REQUIREMENTS:

1.7.1 The Contractor shall provide a list of all on-site contractor personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the POC at least 72 hours in advance. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities.

1.7.2 Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrant check.

1.7.3 The Real ID Act of 2005 established minimum security standards for license issuance and production and prohibits Federal agencies from accepting, for certain purposes, driver's licenses and identification cards from states not meeting the Act's minimum standards. Anyone requiring access to a military facility under this contract, to include subcontractors, who holds a driver's license from any state without approved licenses will be required to provide identification other than that driver's license to gain access. Government IDs annotated with “Federal Limits Apply” will not be accepted for access purposes. It is the responsibility of the Contractor to ensure that their personnel have federally acceptable personal photo identification and comply with any other requirements for base access.

1.7.4 Contractors shall provide the KO or POC with 24 hours of advance notice of every delivery to the site and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise, access to the Coast Guard facility may be denied.

1.7.5 Due to heightened security, all contractor employees performing tasks related to this Agreement on a Coast Guard facility shall wear identification badges. The identification badges must, at a minimum, contain contractors’ business name, contractor employees’ name, and contractor employees’ photo in plain view, on front, and above the waist at all times. All contractor employees working on-site shall be required to complete a security arrival brief upon check-in. This may include the inspection and tagging of computer equipment and other electronic devices that may be required by the contractor employee to perform their assigned tasks. Time spent undergoing security inspections whether it be in regards to the entrance to USCG facilities or spaces will not be considered a government delay of work or differing site condition.

1.7.6 Contractor employee access to sensitive but unclassified (for-official-use-only) information is required under this contract. Although access to classified restricted spaces at the Area and District Command Centers is required, the classified restricted space shall be sanitized throughout the contractor’s visit and an escort shall accompany the contractor at all times.

1.7.7 Contractor personnel shall read, complete and sign the Department of Homeland Security Non-Disclosure Agreement – DHS Form 11000-6 (series). This form will be maintained on file by the Contracting Officer or servicing CG Command Security Officer.

1.7.8 DHS MD 11055 states that waivers to the U.S. citizen requirement may only granted by the Head of the Component or designee with the concurrence of both the DHS CSO and CIO or their designees.

1.7.9 The contractor’s facility security officer (FSO) shall provide a visit authorization letter (VAL) to Sector Puget Sound Command Security Officer at least five business days in advance of commencing work. The VAL shall identify all contractor employees requiring access to the job site. Questions concerning VAL requirements shall be directed to Sector Puget Sound Command Security Officer at (206) 217-6162.

1.7.10 The government is the only source for media release information. The contractor employee shall not provide any government-related information to the media and shall refer all queries to the COR or KO.

1.7.11 Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, “Safeguarding SBU/FOUO information.” SBU includes information categorized by DHS or other government agencies as: For Official Use Only (FOUO); Official Use Only (OUO); Sensitive Homeland Security Information (SHSI); Limited Official Use (LOU); Law Enforcement Sensitive (LES); Safeguarding Information (SGI); Unclassified Controlled Nuclear Information (UCNI); and any other identifier used by other government agencies to categorize information as sensitive but unclassified. The Contractor shall sign a non-disclosure agreement (DHS Form 11000-6). The Contractor shall continue to ensure employees safeguard this information when the new Controlled Unclassified Information (CUI) framework replaces the Sensitive but Unclassified (SBU) categorization.

1.7.12 The contractor shall implement procedures whereby any loss, compromise, or suspected loss or compromise of sensitive but unclassified information or material issued under this contract is promptly reported to the designated Contracting Officer (KO). The KO shall provide a complete report of the loss to the servicing USCG Command Security Officer and Contracting Officer.

1.8 CONTRACTOR PERSONNEL:

1.8.1 Contract Manager. The contractor must provide a contract manager who must be responsible for the performance of the work. The name of this person and an alternate or alternates who will act on behalf of the contractor when the manager is absent must be designated in writing to the KO.

1.8.2 The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.8.3 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.8.4 The contractor must not employ persons for work on this contract if such employee is considered by the KO to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.8.5 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.8.6 The Contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.8.7 Contractor’s employees shall comply with all applicable government regulations, policies and procedures, e.g., fire, safety, sanitation, environmental protection, and security, when visiting or working at government facilities. The contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not bring discredit on the United States, the Department of Homeland Security or the U.S. Coast Guard. The contractor employee shall not release any government personnel contact information or information concerning official unit business or operations to unauthorized parties.

1.8.8 The contractor employees shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, the contractor employee shall secure work areas, equipment and materials to prevent loss.

1.9 SPECIAL QUALIFICATIONS: Contractor shall have a minimum of 5 years’ experience in design, repair, and testing of 30 KVA to 100 KVA 480 volt UPS systems. All contractor and contractor employee certifications to be submitted to KO.

1.10 WORK SCHEDULE:

1.10.1 The contractor will perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 7:00am and 3:30pm excluding Federal Holidays unless another time is specified.

1.10.2 All work will be performed during normal business hours as long as it does not impact Base operations. Work performed shall be coordinated with the KO prior to job commencement to ensure that the schedule of work of other trades, or work being done on Base goes smoothly.

1.10.3 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required above, the contractor must request same in writing. Submit a written request to the POC a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the POC prior to 9:00am on the Friday prior to commencement of work.

1.10.4 At least three (3) business days prior to the start of work, the names or those who will be working on site shall be submitted to the POC ahead of time for inclusion into the base access list. If vehicle parking is required, the names of all drivers and their vehicle information should be submitted prior to the start date. Parking is very limited on base and efforts should be taken to minimize the number of vehicles accessing the base through the use of an offsite parking lot, garage or vanpool.

1.11 NOTIFICATION OF START AND COMPLETION OF WORK: The Contractor shall notify the Contracting Officer in writing five (5) business days in advance of the date they intend to commence work, and five (5) business days prior to the date that work will be ready for final inspection.

1.12 AWARD: It is the government’s intent to make award to the low cost responsive and responsible offeror through issuance of a firm fixed price contract. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in SAM shall result in Contracting Officer to proceed with next successful registered offeror. Website: www.sam.gov

1.13 INVOICING: The Contractor is required to submit proper invoices through the U.S. Department of Treasury’s Invoice Processing Platform (IPP). The POC provided in the SAM.gov registration will have their IPP login and a link to the IPP application. Registration and annual renewal in SAM.gov is free of charge and required to do business with government, per FAR Part 4. If you have any questions about IPP, you must contact FINCEN at: SMB-FSMS VendorSupport@uscg.mil

SECTION 2- GOVERNMENT FURNISHED PROPERTY AND SERVICES:

General Information: The Government must provide the facilities, equipment, materials, and services listed here.

2.2 Government Furnished Equipment:

2.2.1 NONE

SECTION 3- SPECIFIC TASKS

The contractor shall provide all personnel, management, supervision, materials, tools, supplies, equipment, transportation, and labor to fulfill all the requirements of this Statement of Work (SOW).

Contractor may recommend equivalent or better parts and materials to the KO for consideration.

3.1 WORK REQUIREMENTS:

3.1.1 Contractor shall replace two (2) UPS Systems. Contractor to remove and dispose of existing UPS system located in Building 4 room #135, and UPS system in Room #339, and supply and install new UPS systems with new lithium-ion batteries. Contractor to replace system with Brand Name or approved equal.

Existing UPS Manufacturer and Model for both systems- Vertiv Liebert NPower 100 kVA 480 Volt 3-phase. Incoming voltage to UPS is 480V. After UPS, voltage steps down to 208V.

3.1.2 It is estimated that the capacity of the existing UPS system in each room is too large. Contractor is to present a UPS system design to the KO for approval prior to purchase and installation.

Suggested UPS Systems:

Manufacturer: Vertiv Liebert EXM 480V Manufacturer: Eaton 93PM 480V Manufacturer: Schneider Electric Galaxy VS 480V

3.4 SUBMITTALS:

Forward all submittals to the KO within 14 calendar days prior to commencement of work, unless otherwise noted below. All submittals shall be provided in an electronic image format unless an alternate format is approved by the KO.

SECTION 4- REFERENCES

technical society reference standards of the organizations such as American National Standards Institute (ANSI), American Society for Testing and Materials (ASTM), National Electrical Manufacturers Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance.

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