Springfield Lawn RFQ 26APR2024 1339.pdf

The Adjutant General’s Department

STATE OF OHIO

Adjutant Generals Department

Installation Management and Resources State Contracting Section

Request for Quotes: Lawn Care Services at the Springfield Ohio Army National Guard, Armed Forces Readiness Center.

Commodity Code: 70111706 Lawn care services 72102902 Landscaping services

BID NUMBER: SRC0000018952

BIDS CAN ONLY BE SUBMITTED ONLINE THROUGH OHIOBUYS, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public

FOR INSTRUCTIONS:

OhioBuys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio.

For additional information on submitting proposals see the “Viewing and Responding to Solicitations” Learner Guide or the “Viewing and Responding to Solicitations” Supplier Training Video linked below.

Learner Guide https://procure.ohio.gov/static/pdf/S- LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v2.1.pdf

Viewing and Responding to Solicitations https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be

If you have any difficulties, please contact Ohio Shared Services at 1-877-644-6771.

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, SUPPLEMENTAL CONTRACT TERMS AND CONDITIONS AND ADDITIONAL SPECIFICATIONS Revised 4/10/2023, are a part of this Request for Quotes. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

Please download and review attached Scope of Work document. Please attach an itemized quote. Additionally, provide a total price from the item tab.

SITE VISITS:

Contractors are encouraged to arrange to attend a scheduled site visit on May 1, 2024, at 10AM prior to submitting their proposal to take measurements of the structure and note any indoor and/or outdoor features that could impact the planning and/or installation of the project deliverables. Failure to complete a site visit to become familiar with the facility and requirements that will be detailed in this solicitation will be insufficient reason to support any request to be released from the contract or to request financial adjustments to a quoted price. Point of contact is Kerry Hawke at

(614) 336-6979 or (614) 307-1825 or kerry.g.hawke.nfg@army.mil to make arrangements as this is a secured military facility.

Please arrive at the front gate at 09:30 and Mr. Hawke will meet you there. Be prepared for a vehicle inspection by security staff. Bidders should be aware that they are entering a military installation. No bidder shall bring a weapon of any sort onto the property even if said bidder is in possession of a concealed carry permit. A definition of a weapon will include any item identified by Ohio law as a deadly weapon, such as handguns, rifles, shotguns, dangerous ordnance, etc. Bidders will not be permitted onto the property with any item deemed a weapon by security personnel. Nor is any ammunition permitted on site. There will be no exceptions.

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://procure.ohio.gov/static/pdf/S-LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v2.1.pdf https://procure.ohio.gov/static/pdf/S-LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v2.1.pdf https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be mailto:kerry.g.hawke.nfg@army.mil

**All prices, costs, and conditions outlined in the submitted bid shall remain fixed and valid for acceptance for 60 days, starting on the due date for bids. The awarded contractor must hold the accepted prices and/or costs for the initial term of the contract. No price change shall be effective without prior written consent from ADJ. The State shall not be liable for any costs the Bidder does not identify in its bids. **

Post questions as an inquiry through OhioBuys only. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation, open the Inquiry tab, and submit their inquiry. Offerors will not receive a personalized e-mail response to their question, nor will they receive notification when the question has been answered. Offerors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the Solicitation Overview and navigating to the inquiries section of that page. ADJ will try to respond to all inquiries within 48 hours of receipt, excluding weekends and State holidays. ADJ will not respond to any inquiries received after 5:00 P. M. on the inquiry end date.

SPECIFICATIONS

DESCRIPTION: Please see the attached Scope of Work.

1. AWARD: Any award made pursuant to this Request for Quotes shall be placed with the lowest responsive and responsible bidder having proper facilities to insure prompt performance of the work. Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by ADJ and not used in evaluation and any subsequent award.

2. CONTRACT TERM: This contract is in effect from on or about July 1, 2024, to June 30, 2025.

3. CONTRACT RENEWAL: This contract may be renewed upon agreement of the parties, for a period of one (1) additional years at one (1) year increments. The decision to renew this contract shall be based on mutual agreement following the negotiation of prices. The State will issue a 30-day notice to the Contractor if the State decides to renew this Contract. The Contractor shall not obligate resources in anticipation of a renewal until notice is provided.

The effective date of the Contract is the effective date stated in the Contract or the date the Contract is fully executed, whichever is later. The Contract will remain in effect until the earliest of: (1) the ending date stated in the Contract;

(2) the Contract is fully performed by both parties; (3) the Contract is canceled or terminated; or (4) the Contract expires at the end of a biennium unless continued by the State.

This agreement, and the exercise by ADJ of any option to renew the Contract Term, is subject to appropriation by the General Assembly, and continued funding in accordance with cooperative agreements under NGR-5-1.

Specific Terms and Conditions of this contract will supersede Section III A TERM OF CONTRACT in the Standard Terms and Conditions.

4. SPECIFICATIONS: Scope of Work: See attachment 1

5. CONTRACT STANDARD TERMS AND CONDITIONS: See attachment 2

6. INSTRUCTIONS TO BIDDERS: See attachment 3

7. COMPLIANCE VERIFICATION DOCUMENTATION TO BE SUBMITTED IF AWARDED (Documents posted to this site will become public after award):

**The below is a list of compliance verification documents as required for all State of Ohio contracts.

Please do not submit these documents at this time but be prepared to submit said documents within 10 days of award.**

• Acord Certificate or Certificate of Liability Insurance with Endorsements and Stop Gap coverage

• Verify Current Address and Contact Information

• PROHIBITION OF THE EXPENDITURE OF PUBLIC FUND FOR OFFSHORE SERVICES

No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.

Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.

The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form https://procure.ohio.gov/pdf/EO2022-02D/04-Affirmation%20and%20Disclosure%20Form_3-4-22.pdf affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.

• Affirmative Action Program Verification Form (AAPV)

• Secretary of State Charter/Registration Number (questions regarding registration should be directed to (614) 466-3910 or visit the web site at https://www.ohiosos.gov/

• Current BWC Certification

8. APPROPRIATION OF FUNDS: This agreement, and the exercise by ADJ of any option to renew the Contract

Term, is subject to appropriation by the General Assembly, and certification by the Director of Budget and Management of available funds as required by Chapter 126 of the Ohio Revised Code and approval by the State Controlling Board, if required pursuant to Chapter 127 of the Ohio Revised Code. Furthermore, funding for this agreement is also dependent on the availability of cooperative agreements through the National Guard Bureau, Office of Grants and Cooperative Agreements utilizing NGR 5-1. If at any time these funds are no longer available, the ADJ will be released from its obligations on the date funding is set to cease.

https://procure.ohio.gov/pdf/EO2022-02D/04-Affirmation%20and%20Disclosure%20Form_3-4-22.pdf https://development.ohio.gov/business/construction-compliance/affirmative-action-program https://www.ohiosos.gov/