Springfield Lawn Care SOW (003).pdf

STATEMENT OF WORK

FOR

LAWN CARE SERVICES

SW – 1 SCOPE

The Contractor shall provide all necessary Labor, Material, and Equipment to perform the tasks as described in this Scope of Work (SOW) in accordance with applicable regulatory requirements for the project: Lawn Care Services at the Springfield Ohio Army National Guard, Armed Forces Reserve Center.

SW – 2 SITE OF WORK

The site of work is the designated areas of OHARNG Springfield AFRC located at 1120 W, Blee Rd., Springfield, OH 45502. More details on specific lawn care services are identified below.

SW-3 SITE VISITATION

Site visits shall be with the owner representative, Thursday, April 24th at 9:00am with Kerry Hawke at W-(614)-336-6979 or C-(614)-307-1825 kerry.g.hawke.nfg@army.mil

SW-4 POINT OF CONTACT

Work to begin with notification from owner. Contract could terminate before seasons end with at least a thirty day notice. Questions concerning the Specification shall be addressed through Kerry Hawke, Office, Monday, through Friday 7:00am-3:00pm.

SW-5 WORK TO BE PREFORMED

Contractor to provide labor, equipment and materials and to cut approximately 28 acres of grass to a height of

3.5 inches and trim accordingly. Contractor to provide blowing off parking areas and sidewalks impacted by grass clippings, The number of cuts shall not exceed 26 cuts during this contract period, Contract date to be from July 1,2024 to June 31, 2025. Additional cuts will require prior approval if requested, Any variance from this schedule shall be approved by Kerry Hawke.

The contractor may invoice after each month of service.

SW-6 GENERAL REQUIREMENTS

The Contractor shall provide all labor, transportation, equipment, materials, and supplies necessary to complete the tasks in this SOW.

The Contractor shall comply with all U.S. Army, Federal, state, and local safety regulations and requirements, The contractor, shall supply his personnel with personal protective equipment as required by Title 10 CFR, OSHA regulations.

Prior to beginning any work under this scope, the Contractor will deliver to the DHAR NG Project Manager/owner representative the below listed items and will receive positive confirmation from the OHARNG IPMC via the OHARNG Project Manager/owner representative that the submissions are acceptable.

INVOICING and PAYMENT Payment for this contract will be made in the manner designated by the Contracting Office. All invoices will be submitted on vendors company letterhead or standard invoice document to include vendors name, address, remit lo address If different from main office, Invoice date, invoice number, itemized description of goods delivered or services performed lo include pricing less any tax (The Stale of Ohio is tax exempt). Copies of all invoices will be provided to the OHARNG project manager/maintenance supervisor.

8.2 All invoices will be submitted using one of the methods listed below.

Required method: Email Invoices to Kerry Hawke, Superintendent:

Kerry.g.hawke.nfg@mail.mil Alternate method: Email Invoices to: ng.oh.oharng.mbx.invoices-dimr@mail.mil.

Or U.S. Mail Adjutant Generals Department State Finance Department 2825 West Dublin Granville Road Columbus, Ohio 43235

Final payment will be made after all mowing is complete and satisfactory.

SW – 3 WORK TO BE ACCOMPLISHED

1-Silent Knight 6820EVS Control Panel 78-Speaker Strobes 1- Remote Operator Annunciator 6- Batteries 1-Cellular Communicator 5-Relays 4-Modules 9-Smoke Detectors 14-Manual Pull Stations 2-Power Supplies kerry.g.hawke Highlight kerry.g.hawke Highlight kerry.g.hawke Highlight

CONTRACTOR RESPONSIBILITIES

Submittal of a Bid by a Contractor shall be as prime facie evidence that he has examined the Specifications and Drawings and has satisfied himself as to the nature and location of the Work or cost thereof, under the Contract. Any failure of the Contractor to acquaint himself with all available information including physical survey of the proposed work will not relieve him from successfully performing all work lo be done for a complete and acceptable job.

After obtaining and reviewing all available facility documentation that is related to this project such as reports, studies, surveys, equipment manuals, as-built design drawings, maintenance records, etc.; the owner does not attest to the accuracy of the information provided and accepts no responsibility for the consequences of errors by use of any information and material contained in the documentation provided, II should be the responsibility of the contractor to verify the contents and accept full responsibility for any determination or conclusion drawn from the material used. Furthermore, If the information provided is insufficient the contractor shall take appropriate actions necessary to obtain additional information required for the project at no additional cost to the owner.

The above brief outline of principle features of the work in no way limits the responsibility of the Contractor to perform all work and furnish all labor and materials, required by the Specifications and Plans referred to herein. Any omission from the Specifications, or miss-descriptions thereof, shall not relieve the Contractor from performing all work required, and furnishing the materials required to completely fulfill the intent of the Contract.

The Contractor shall confine operations at the site to areas permitted by the owner representative. He shall not unreasonably encumber the site with materials or equipment and shall assume full responsibility for the protection and safekeeping of products that interfere with the operations of the facility and, if necessary, obtain and pay for additional storage areas.

At the completion of each working day, the Contractor shall clean and clear away any excess supplies and debris from the site.

After final acceptance of the project, the Contractor shall replace any work or material either omitted or found to be defective for the period of one year. Defective workmanship shall be repaired or replaced during a period of one year from final acceptance of the project. Such work, including cost of both material and labor, shall be done at the Contractor's expense.

NONDISCLOSURE

All maps, aerial photos and other documents and information provided to the contractor by the OHARNG are for exclusive use of the contractor while performing work under this contract. With contract acceptance, the contractor agrees to not copy, share or disclose these items to anyone without the written consent of the OHARNG.

State of Ohio Adjutant Generals Department

ATTN:AGOH-DIMR-FM

2825 West Dublin Granville Road Columbus, Ohio 43235-2789

BID FORM

Project Title Lawn Care Services

Location Springfield Arrnei Porces Readiness Center (AFRC) 1120 West Blee Road Springfield, Ohio 45502

Bid Submitted by:

Having read and examined 1he Scope of Work, prepared by the State of Ohio, Adjutant General's Department, 2825 W. Dublin Granville Road, Columbus, Ohio 43235-2789, for the above-referenced Project, and the following Addenda:

Date of Receipt_________________________

The undersigned proposes to perform all Work for the contrnct, in accordance with the Scope of Work entitled "Lawn Care Services-Contract Period of July 1, 2024-June 30th, 2025, for the following sums:

Requested ServicesWork to be Performed Mowing/ Approximately 26 Acres on a Regular Basis

Cost Per Cut Total Cost for (28 Cuts)

Total Cost______________________________

Base Bid:

(Including all Requested Services): All Labor & Materials, for the sum of: ____________________________

Sum in Words: _______________________________________________and_________/100 dollars

AWARD: Award will be made based on the lowest total cost for the contract period. Bidders are advised that the duration of the contract is from. July 1, 2024-June 30'", 2025 with renewals possible pending available funding. The term of this Contract may be renewed for two-year period at one year increments under the same terms and conditions with the following stipulations:

1. After the initial Contract Period expires, the option to renew rests solely with the Department.

2.The Contract and any renewal thereof, shall in accordance with Article 11, Section 22 of the Ohio Construction, be contingent upon the determination by the Department that a sufficient amount has been appropriated to pay for the obligations hereunder.

3.Further, this Contract and any renewal thereof, shall in accordance with Ohio Revised Code Section 126.07, be contingent upon the Department's receipt of certification of available funds from the Office of Budget and Management.

CONTRACT EXTENSION: As a condition of the contract, the Department reserves the right to extend the period covered by this Contract and any renewal thereof, under the same price and under the same terms and conditions herein, for a maximum of four (4) months beyond the stated expiration of the contract period or any renewal period. Any further extension shall be mutually agreed upon.

TERMS AND CONDITIONS.

The Bidder hereby acknowledges that the following terms and conditions applicable to this bid are material and not mere recitals:

Bidder has read and understands the Scope of Work and agrees to comply with all requirements of the Scope of Work, regardless of whether the Bidder has actual knowledge of the requirements and regardless of any statement or omission made by the Bidder which might indicate a contrary intention, The Bidder represents that the bid is based upon the schedules set forth in the Scope of Work. The Department's requirements m.ay exceed the number of mows shown and the successful bidder shall be required to furnish services as shown on the Purchase Order issued, at the price per hour shown on this Bid form.

kerry.g.hawke Highlight kerry.g.hawke

BIDDER'S NAME:

Authorized Signature:

Print Name:

Title:

Company Name:

Mailing Address:

Telephone Number:

Email Address:

Where Incorporated:

Federal Identification Number:

Contact person for contract processing:

roger.g.shively2 roger.g.shively2 Highlight roger.g.shively2 Highlight roger.g.shively2 Highlight roger.g.shively2