Hammond_Depot_Intrusion_and_Fire_Alarm_Systems_Upgrades_RFI.pdf

RFI (Request for Information)

DLA Strategic Materials Hammond Depot

Intrusion Detection and Fire Alarm Systems Upgrades

1 Objective: DLA Strategic Materials is requesting information from industry on available options for the upgrade of the fire alarm and intrusion detection monitoring systems currently installed at the Defense Logistics Agency Hammond Depot. DLA Strategic Materials is also requesting information on what industry processes/procedures are considered “standard industry practices” for the upgrading of fire alarm and intrusion detection systems.

2 Scope of Upgrades: The fire alarm and intrusion detection system upgrades will include increased systems functionality and may include the upgrade/replacement of the currently installed hard wired systems. These upgrades may be in the form of expansion/upgrades of the currently installed hard wired systems, the installation of new wireless systems or the installation of other types of systems (e.g fiber optic systems) that will satisfy DLA Strategic Material’s needs for increased systems functionality as identified in paragraphs 5 and 7 of this RFI. All systems upgrades shall satisfy NFPA (National Fire Protection Association), Indiana State and local requirements.

3 Background: The DLA Strategic Materials Hammond Depot is located at 3200 Sheffield Avenue, Hammond Indiana. The depot contains a total of ten (10) structures consisting of three (3) warehouses and seven (7) other support buildings. The three (3) warehouses are; 100E, 100W, and 200E. The seven support buildings are; Guard House, Depot Office, Operations/Lab/Shop, Pump House, Scale House, Vehicle Garage, and Contractor Garage.

4 Fire Alarm Monitoring System (as currently installed): The fire alarm monitoring system currently installed is a hard wired system that is tied into only the fire suppression system. The monitored devices are installed on valves, pump and risers. These devices are located both interior and exterior to buildings/warehouses and contain both above ground and below ground wiring. The fire alarm monitoring system is a separate, stand-alone system, with strobes and sirens on the outside of each associated building/warehouse. Interior devices are located within the Pump House and warehouse riser rooms on warehouses 100E, 100W, and 200E. Each warehouse has four (4) riser rooms. The exterior monitoring devices are located on post indicator valves (PIV) next to the Pump House and to each riser room. The fire alarm monitoring control panel (model DMP XR500FC) is located in the Guard House, and is connected to the fire pump control panel located in the Pump House underground by way of the Depot Office IT room. The wire path to the warehouses is underground from the Guard House to the nearest light pole, and is outside, suspended between two poles and the southeast corner of 100E, at this point the wiring is inside, before going outside and underground to 100W, which is then again inside, before going outside and underground to 200E. Each warehouse has four (4) riser rooms, and each riser room has three

(3) monitoring devises inside; a Potter PS40-2A device for water flow, a Potter WCS-B device for low air and a Temp Alert device for low air temperature. Each riser room has one (1) monitoring device outside; a Potter PCVS-2 device located on each PIV. Each riser room has an external red light that indicates low air temperature. Wiring for each building is located inside, with each building being connected via underground wiring. There are two (2) monitoring devices (Potter OSYS-B) located inside the Pump House on the water lines at the fire pump. These devices are installed on supply and feed line gate valves. There are three (3) monitoring devices (Potter PCVS-

2) outside on the PIV's before and after the back flow preventers. This system has roughly 2800 feet of wire connecting all monitoring devices to the control panel. The fire alarm system is monitored twenty-four (24) hours every day by an off-site contractor.

5 Desired Additional Fire Alarm System Functionality: This desired fire alarm functionality is in addition to the currently installed functionality. As part of this process, the current fire alarm system (in total or in part) may need to be upgraded and/or replaced based on the final upgrade approach selected by the government. Add fire alarm system functionality to all buildings/warehouses listed below. The system(s) must be able to be monitored separately from a control panel or panels located in the Guard House. The system(s) must be programmable and have the capability to communicate with off-site monitoring contractors.

• Additional protection for the warehouses is to include adding smoke detection at each riser room, and riser zone within the warehouse, adding a strobe light on each riser to indicate water flow, and/or smoke detection. Inter-connecting the low air detection and PIV tampering devices, to the existing low temperature external red light. Adding a local building strobe light on the southeast corner of the each warehouse for fire department response. This additional protection is to be added to warehouse 100E, 100W, and 200E.

• Add smoke detection to the Pump House and additional strobe lights on both the east and west sides of the building.

• Add smoke detection to the Depot Office and an additional local strobe light on the north side of the building.

• Add smoke detection to the Operations/Lab/Shop and an additional local strobe light on the north side of the building.

• Add smoke detection to the Vehicle Garage and an additional local strobe light on the north side of the building.

6 Intrusion Detection System (as currently installed): The intrusion detection monitoring system currently installed is a hard wired system that contains both above ground and below ground wiring.

Intrusion monitoring is currently provided within a caged area located in the interior northern side of warehouse 200E. This intrusion monitoring system consists of four (4) wall mounted and two (2) ceiling mounted motion sensors. The intrusion detection control panel (model DMP XR 100) is located in the Guard House. The intrusion detection monitoring system is a separate, stand-alone system, with strobes and sirens on the outside of warehouse 200E. The wire path for this system is underground from the Guard House to the nearest light pole, and is then outside, suspended between two poles and the southeast corner of 100E, at this point, the path is inside to a location that sends the path outside and then underground to 200E. At that point the path is inside to all the motion devices. This system has roughly 1600 feet of wire connecting all monitoring devices to the control panel. This system is monitored by an off-site monitoring contractor twenty-four (24) hours per day, every day.

7 Desired Additional Intrusion Detection System Functionality: This desired intrusion detection functionality is in addition to the currently installed functionality. As part of this process, the current intrusion detection system (in total or in part) may need to be upgraded and/or replaced based on the final upgrade approach selected by the government. Add intrusion detection system functionality to all warehouses and the Vehicle Garage. The system(s) must be able to be controlled separately from a control panel or panels located in the Guard House. The system(s) must be programmable and have the capability to communicate with off-site monitoring contractors.

• Warehouse 100E – add motion and door sensors throughout. This warehouse contains fourteen

(14) overhead doors and two (2) personal doors.

• Warehouse 100W- add motion and door sensors throughout. This warehouse contains fourteen

(14) overhead doors and two (2) personal doors.

• Warehouse 200E south - add motion and door sensors throughout. This warehouse section contains seven (7) overhead doors and one (1) personal door.

• Warehouse 200E north - add motion and door sensors throughout. This warehouse section contains two (2) overhead doors and four (4) personal doors.

• Vehicle Garage– add motion and door sensors throughout. This building contains five (5) overhead doors and two (2) personal doors.

8 Site Visit: DLA Strategic Materials will provide on-site access to all industry representatives who would like to familiarize themselves with current site conditions. The window of opportunity for this on-site visit will be for a period of fifteen (15) business days from the date of issuance of this RFI.

Interested industry representatives may perform an on-site visit during this window of opportunity during the hours of 7:30 am through 3 pm (Central Standard Time), Monday through Friday (excluding any days that are a federal holiday). The DLA Strategic Materials Hammond Depot can be contacted directly at (219) 937-5383 to discuss the on-site access.

9 Standard Industry Practices: DLA Strategic Materials is requesting information on what industry processes/procedures are considered “standard industry practices” for the upgrading of fire alarm and intrusion detection systems. (E.g. the design process, the use of photographs, the development of drawings, certifications required, warranties, etc.)

10 Responses: Interested parties are requested to respond to this RFI with a white paper. White papers in Microsoft Word for Office 2010 compatible format are due no later than February 13, 2018, 4:00 PM EST. Responses shall be limited to 10 pages for Section 2 and submitted via e-mail only to SMContracting@dla.mil. Proprietary information, if any, MUST BE CLEARLY MARKED.

To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

mailto:SMContracting@dla.mil

10.1 Section 1 of the white paper shall provide administrative information, and shall include the following as a minimum:

10.1.1. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and e-mail of designated point of contact.

10.1.2. Recommended contracting strategy.

10.1.3. Either 1) copies of executed non-disclosure agreements (NDAs) with the contractors supporting DLA Strategic Materials in technical evaluations or 2) a statement that the responders will not allow the Government to release its proprietary data to the Government support contractors. In the absence of either of the foregoing, the Government will assume that the responder does NOT agree to the release of its submission to Government support contractors.

10.1.4. Business type (large business, small business, small disadvantaged business, 8(a)-certified small disadvantaged business, HUB Zone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business) based upon North American Industry Classification System (NAICS) 561621. “Small business concern” means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria and size standards in 13 CFR part 121. A small business concern for the purposes of this procurement is generally defined as a business, including its affiliates, with a size standard of $12.5 million. Annual receipts of a concern that has been in business for 3 or more complete fiscal years means the annual average gross revenue of the concern taken for the last 3 fiscal years. Annual receipts of a concern that has been in business for less than 3 complete fiscal years means its total receipts for the period it has been in business, divided by the number of weeks including fractions of a week that it has been in business, and multiplied by 52. Respondees are cautioned, however, that this is a general description only. Additional standards and conditions apply. Please refer to Federal Acquisition Regulation FAR 19 for additional detailed information on Small Business Size Standards. The FAR is available at http://farsite.hill.af.mil/vffara.htm.

10.1.5. The number of pages in Section 1 of the white paper shall not be included in the 10-page limitation, i.e., the 10-page limitation applies only to Section 2 of the white paper.

10.2. Section 2 of the white paper shall provide information from industry of the available options for the upgrade of the fire alarm and intrusion detection monitoring systems to the desired functionalities addressed in Section 5 and 7 of this RFI. Section 2 should include information on what industry processes/procedures are considered “standard industry practices” for the upgrading of fire alarm and intrusion detection systems. Section 2 should also include the pros and cons as to why one technical approach (available option) is recommended over any other technical approach (available option).

11. Industry Discussions: DLA Strategic Materials representatives may or may not choose to meet with potential offerors. Such discussions would only be intended to get further clarification of potential capability to meet the requirements, especially any added security protection and fire risks.

http://www.arnet.gov/far/current/html/FARTOCP19.html http://www.arnet.gov/far/current/html/FARTOCP19.html http://farsite.hill.af.mil/vffara.htm

12. Questions: Questions regarding this announcement shall be submitted in writing by e-mail to the Contracting Office, email address above. Verbal questions will NOT be accepted. Questions will be answered by posting answers to Federal Business Opportunities (FedBizOpps) website; accordingly, questions shall NOT contain proprietary or classified information. The Government does not guarantee that questions received after February 8 2018 4:00 PM EST will be answered.

13. Summary: THIS IS A REQUEST FOR INFORMATION ONLY to identify sources that can provide information regarding Intrusion Detection and Fire Alarm Systems Upgrades. The information provided in the RFI is subject to change and is not binding on the Government. DLA Strategic Materials has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become will Government property and will not be returned.

http://www.fedbizopps.gov/

11. Industry Discussions: DLA Strategic Materials representatives may or may not choose to meet with potential offerors. Such discussions would only be intended to get further clarification of potential capability to meet the requirements, especially...