SPRBL116R0021_ATT_0002_PWS_DNS_Repairs.pdf

Attachment 0002 SPRBL1-16-R-0021 Page 1 Performance Work Statement Issue date 5 April 2016

Performance Work Statement (PWS) For

AN/ASN-157 Doppler Navigation Set Repair 16 October 2015

1.0. Scope: CECOM Life Cycle Management Command (CECOM LCMC) requires services to provide for the repair of the AN/ASN-157, Doppler Navigation Set (DNS). This PWS describes the requirements necessary to implement a program to provide for test and inspection (T&I) and repair services of the DNS throughout this five year, Firm-Fixed-Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) contract. Task orders shall be issued to accomplish the repair work when required.

1.1 Period of Performance/Place of Performance: The period of performance for this contract shall be five (5) years from the date of award. The place of performance will be the contractor’s facility.

1.2 Inspection and Acceptance/Free On Board (FOB) Point: Inspection and acceptance is at Origin, and FOB is at Destination, as specified in each Task Order. The ship to address for repaired AN/ASN-157 DNS is: Tobyhanna Army Depot, DODAAC: W25G1W.

1.3 Operations Security (OPSEC): Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

2.0. Applicable Documents. The following documents are applicable to the extent cited.

2.1. Military and Federal Standards

Document No. Document Title Applicability MIL-STD-129R Military Marking for Shipment and Storage Required MIL-STD-130N Identification Marking of U.S. Military Property Required

MIL-STD-2073-1E(1)

w/Change 1

Standard Practice for Military Packaging Required

2.2. Other Documents

R201A191A100 Requirements specifications for DNS Required ASN-157-MICD-01 Interface control Document of the DNS Required AR 700-15 Packaging of Materiel Required

2.3. Data Item Description

DI-ILSS-80620 Government Furnished Equipment Repair Status Report Required

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2.4. Commercial Documents

EIA 649-B Configuration Management Standard Required

ISPM 15

Regulation of Wood Packaging Material in International Trade (2009) Required

3.0. Requirements: The Contractor shall test, inspect, and repair the DNS so that its performance meets all of the form, fit, function, and interface requirements in accordance with (IAW) the Performance Specification for the Doppler Navigation Set, R201A191A100 and the Interface Control Document for the Doppler Navigation Set, ASN-157-MICD-01, and this PWS.

In the event of a conflict between the requirements of this PWS and any drawings or specifications for the items on contract, the requirements of this PWS shall govern. Any changes or additions to this PWS generated after award of the contract shall be negotiated and approved by the Procurement Contracting Officer (PCO) and the Contractor prior to work being started.

Any work performed by the Contractor prior to PCO authorization shall be performed at Contractor risk.

3.1 Repairable Items List: The following is a list of DNS repairable items which may be shipped to the Contractor for T&I and repair by Task Order(s). This list may be expanded by mutual agreement between the Government and Contractor by modification of the contract.

NSN: 6605-01-323-9061

Item name: AN/ASN-157 Doppler Navigation Set (DNS)

3.2 Repair Concept. The Contractor shall receive, inspect, and test each depot-level reparable item returned by the Government to determine the specific work required to restore it to a serviceable condition. The Contractor shall furnish the labor, material and equipment necessary to accomplish repair of the item IAW contractor test and repair procedures. The government shall have access to test and repair procedures and test and repair data upon request. The Contractor shall provide a quarterly Government Furnished Equipment Status Report (section

3.14.6 of this PWS) summarizing the test and inspect results and repairs performed on each unit.

The repaired item shall be comparable in quality and function to a new production item and be under the standard commercial warranty in accordance with PWS paragraph 3.12. The Contractor shall maintain records of all repair orders, which shall be available to the Government for inspection and review. The Government will ship all items in need of repair to the contractor specified address. Any physical damage identified during the receiving process shall be reported to the Defense Contract Management Agency (DCMA) POC for verification before the repair process is initiated.

3.3 Initial Test & Inspection: Upon receipt of all out-of-warranty repairable items, the Contractor shall perform an initial inspection. The Government will fund the T&I for each unit to determine its reparability. The Contractor shall determine whether the item is operational with

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Issue date 5 April 2016 no failure evident, if the failure is covered under warranty, if the repair is billable to the Government, or if the item is beyond economical repair (BER).

3.3.1 When an item is found to be operational, the Contractor shall return it to the Government, and an unserviceable asset if available will be shipped to the contractor for repair in place of the operational unit so that the total repair quantity for the current task order is preserved. The replacement item shall then be tested and inspected in accordance with PWS para 3.3. The Contractor shall contact the Government Contracting Officer Representative (COR) for return instructions for the operational item.

3.3.2 When an item’s failure is under warranty, the test, inspection (T&I) and repair shall be at no cost to the Government.

3.3.3 When an item is determined to be BER as a result of non-warranty damage, paragraph 3.4 below shall apply.

3.3.4 When an item is determined to require a repair which will be billable to the Government, paragraph 3.5 below shall apply.

3.4 Beyond Economical Repair (BER). An item is considered to be BER when the total repair cost of a returned item exceeds 72% of its current acquisition price in the minimum range quantity under the production hardware section of this contract.

3.4.1 Unless authorized by the PCO, the Contractor shall not repair an item if an item is found to be BER as defined by Paragraph 3.4 above.

3.4.2 All items categorized as BER shall be inspected by the DCMA Quality Assurance Representative (QAR) and any discrepancies verified.

3.4.3 The Contractor shall send a letter of notification advising the Government COR and the PCO of the details regarding BER items. In order to perpetuate asset visibility, this letter shall contain the National Stock Number (NSN) and the ORIGINAL DOCUMENT NUMBER as those provided on DD Form 1348-1A JUL 91, Issue Release/Receipt Document, block number

24. The DD Form 1348-1A is the official shipping document from a government depot or other government designated location to the contractor's repair facility. Each document number contains 14 digits and starts with (DODAAC) W15GK8. DCMA Quality Assurance Representatives must ensure the use and accuracy of document numbers prior to any acceptance.

3.4.4 The Contractor may submit a proposal for repair of a BER item for the Government’s consideration; however, no work is to be performed prior to receiving written PCO approval.

Authorization to repair or condemn shall be obtained from the PCO for those items determined to be BER. With the PCO’s consent to condemn, the BER asset may be scrapped locally at the contractor’s facility or the Contractor shall be given alternate disposition instructions from the PCO or COR. If the item is scrapped locally, an unserviceable asset if available will be shipped to the contractor for repair in place of the BER unit so that the total repair quantity for the current task order is preserved.

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3.4.5 The COR shall coordinate with the item managers on all items authorized to be condemned or found uneconomically repairable. All correspondence between COR and item managers shall also contain the NSN and the Original Document Number as described above.

3.5 Repairs. Upon completion of the T&I, the Contractor shall advise the Government which of the below repair categories the item will fall.

3.5.1 Major Repair. A repair requiring replacement of the entire radome assembly to include the Radio Frequency (RF) Switch and Receiver Module, to bring the item to serviceable condition.

3.5.2 Standard Repair. The repair involves faults diagnostics and replacements of defective electronic components for the RF switch and receiver module, and all other repairs to bring the item to serviceable condition.

3.5.2.1 RT Switch. An item requires the replacement of the RT Switch and any associated repairs to restore the item to serviceable condition.

3.5.2.2 RF Source. An item requires the replacement of the RF Source and any associated repairs to restore the item to serviceable condition.

3.5.2.3 Antenna Deck. An item requires the replacement of the Antenna Deck and any associated repairs to restore the item to serviceable condition.

3.5.3 Minor Repair. Minor repair is defined as replacing damaged connectors and screws, cosmetic repairs, or the cover plate with limited electronics repairs to restore the item to serviceable condition,

3.6 Turn-Around Time. Turn-around time (TAT) is defined as the time from contractor receipt of an inoperative unit or assembly at the contractor's maintenance facility to delivery of the repaired/replacement item to the Government. In the event the Contractor cannot make the necessary repairs within this constraint, reasonable notice of any delay shall be given to the COR. If additional units above 15 are required per month the PCO will negotiate an appropriate TAT schedule with the Contractor.

TURN-AROUND-TIME FOR TEST & INSPECT and REPAIR OF AN/ASN-157 DNS

Number of Units

1-5 6-10 11-15 Test & Inspect and Repair Category

Test & Inspect 30 days 45 days 60 days Major Repair 240 days 240 days 240 days

Standard Repair 120 days 150 days 210 days Minor Repair 90 days 100 days 120 days

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3.7 Shipment of Repaired Equipment. The Contractor shall return all repaired serviceable end items including DD Form 1149, Requisition and Invoice/Shipping Document (may be obtained at http://www.dtic.mil/whs/directives/forms/eforms/dd1149.pdf), in accordance with shipping instructions provided by the Government on each task order. In order to perpetuate asset visibility, the DD Form 1149, block 6 title "Requisition Number" shall contain the ORIGINAL DOCUMENT NUMBER as those provided on DD Form 1348-1A, JUL91 Issue Release/Receipt Document, block number 24. The DD Form 1348-1A is the official shipping document from a government depot or other government designated location to the contractor's repair facility.

Each document number contains 14 digits and starts with (DODAAC) W15GK8. When using DD 250's, include the document number and National Stock Number (NSN) in block 16 of the DD 250. DCMA Quality Assurance Representatives must assure the use and accuracy of document numbers on each shipment.

3.8 Requirements for Packaging. Preservation, packing and marking for shipment shall be in accordance with (IAW) Section B and D of the contract. Packaging shall be IAW MIL-STD- 2073-1E w/Change 1. Level of Preservation (LOP): Military, Level of Pack (LPK): B, Quantity Unit Pack (QUP): 001;

Packaging Requirements Codes:

J J J J J J J J J J I. II. III. IV. V. VI. VII. VII.a IX X

(MP) (CD) (PM) (WM) (CD) (CT) (UC) (IC) (PK) (SM)

42 1 00 00 JC F ED - - -

Special Markings: BC.

Marking shall be IAW MIL-STD-129R. Radio Frequency Identification (RFID) requirements shall be IAW DFARS 252.211-7006, of the contract. MIL-STD-129R is applicable. The Contractor shall make maximum use of the packaging materials in which the equipment was originally received. Wood Packaging Material (WPM) shall meet the following requirements.

3.8.1 Wood packaging material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. This requirement excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSB).

3.8.2 All WPM shall meet the requirements of International Standards for Phytosanitary Measures (ISPM) Number 15, “Regulation of Wood Packaging Material in International Trade (2009)”. DoD shipments inside and outside of the United States shall meet the requirements of ISPM 15 whenever WPM is used to ship DoD cargo.

3.8.3 All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) (IAW) American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/).

http://www.dtic.mil/whs/directives/forms/eforms/dd1149.pdf http://www.alsc.org/

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3.8.4 All WPM shall include certification/quality markings IAW the ALSC standard. Markings shall be placed in an unobstructed area that shall be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp.

3.8.5 Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government.

3.9 Requirements for Item Marking. Each item delivered under contract, along with each assembly, assembly and module, shall be legibly marked with the appropriate part number and manufacturer’s identification. Hardware such as screws, nuts, bolts, etc., need not be marked.

This requirement should be entirely met by the contractor’s standard marking system. However, if there is any question about marking it shall be directed to the PCO for resolution.

3.9.1 Symbology markings and the order of priority for marking the hardware shall be in accordance with MIL-STD 130N, “Identification Marking of U.S. Military Property”. First priority is the 2D data matrix symbol (machine readable) IUID is the minimum requirement when there are severe space limitations. The second priority is the human readable characters.

The third priority is the Linear Bar Code.

3.9.1.1 Assigned nomenclature: “Doppler Navigation Set, AN/ASN-157” (no more than one line may be used).

3.9.1.2 National Stock number: NSN 6605-01-323-9061

3.9.1.3 Serial Number shall be consistent with UID marking as described in MIL-STD- 130N

3.9.2 If the technical data has not specified the marking location, markings shall be located such that they are visible during item use, provided that sufficient space is available, and does not interfere with equipment operations.

3.9.3 Deleterious Effect. Marking of items shall be accomplished in a manner that shall not adversely affect the life and utility of the item. Marking materials creating hazardous conditions shall not be used. Placement and choice of the marking shall not create hazardous conditions

3.10 Requirements for Item Unique Identification (IUID). The Contractor shall mark all contract deliverables in accordance with (IAW) DFARS clause 252.211-7003, “Item Unique Identification and Valuation,” in Section F of this contract and the following requirements.

3.10.1 Items received for repair shall be inspected for IUID markings. Those items where the marking is damaged or missing the Contractor shall mark the equipment. When marking requirements are not clearly specified then the Contractor shall advise the PCO. For previously

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Issue date 5 April 2016 acquired items where the IUID markings were not required the Contractor shall follow the procedures as if the item was a new item.

3.10.2 Permanency and Legibility. The IUID marking and identification plates, tags, etching, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, groups, or kits shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environment, test, cleaning, repair, and rebuild procedures specified for the item. Legibility shall be as required and verified for ready readability per MIL-STD-130N.

3.11 Commercial Markings. All other items shall have acceptable commercial markings that meet the guidelines in Department of Defense (DoD) Guide to Uniquely Identifying Items http://www.acq.osd.mil/dpap/pdi/uid/index.html. Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government.

3.12 Requirements for Warranty. The Contractor shall provide a no-cost warranty covering workmanship and materials for all items furnished in accordance with this contract or any modification thereof. The warranty shall be for a minimum of one (1) year in duration from receipt of the asset by the Government.

3.13 Maintenance Records. The Contractor shall maintain a record of all maintenance actions performed during this contract. This Maintenance Record shall identify returned equipment by name, part number, repair price/cost, scope of repair, failure mode, serial number, maintenance action taken, why a repair or replacement decision was made, date each item was received for maintenance whether the item is covered by a warranty, and date/time repaired or replacement item was shipped back to the Government. This data shall be made available for review upon Government request.

3.14 Requirements for Quality Assurance System. For Repair Services Task Orders, the Contractor shall implement and maintain a Quality Assurance System to ensure product integrity that meets or exceeds the requirements established below. These requirements are commonly accepted practices employed by industry both in national and international environments.

3.14.1 Quality Approach: The contractor shall establish/maintain an approach to ensure product integrity and to satisfy contract or order requirements.

3.14.2 Initial Quality Planning: The contractor, during the earliest practical phase of the contract, shall conduct a complete review of the contract requirements to identify all test and inspection resources necessary for assuring product integrity.

3.14.3 Document Control: The contractor shall ensure that the latest revisions of drawings, specifications, work instructions, inspection/test instructions, and other documents required to satisfy the contract are utilized in repair, production, inspection, and test.

http://www.acq.osd.mil/dpap/pdi/uid/index.html

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3.14.4 Records: The contractor shall maintain records of all inspections and tests to demonstrate that the quality approach satisfies contract requirements.

3.14.5 Control of Purchases: The contractor shall ensure that all supplies and services, which they purchase from suppliers, conform to contract requirements. The contractor shall require that their subcontractors control the quality of their services and supplies.

3.14.6 Government Furnished Material (GFM): For all GFM received under this contract the contractor shall be responsible for conducting all necessary examinations, inspections, maintenance, and tests. The contractor shall be responsible for reporting all inspection results, maintenance actions, losses, and damage to the Government.

3.14.7 Materials Control: The contractor shall maintain controls over all materials and products throughout the manufacturing process. These controls shall enable the identification of materials which have passed inspection from those which have not. The contractor shall maintain records identifying the status and final destination of all materials/products.

3.14.8 Nonconforming Material: The contractor shall establish and maintain an approach for controlling material which does not satisfy contract requirements, including procedures for its identification, segregation, and disposition (rework/repair, scrap, etc.).

3.14.9 Corrective Action: The contractor shall promptly act to correct nonconforming materials and processes to preclude the recurrence of the problem and to satisfy contract requirements.

3.14.10 Manufacturing Operations/Process Controls: The contractor’s quality approach shall be responsible for assuring/monitoring that all manufacturing operations/processes are accomplished under controlled conditions. Controlled conditions include documented work instructions (including workmanship), production equipment, special work environments, inspections/test operations, work specifications, and approval/rejection criteria.

3.14.11 Inspection and Testing: The quality approach shall assure that all inspections and tests required to satisfy contract requirements are conducted

3.14.12 Measuring, Testing, and Inspection Equipment: The contractor shall provide and maintain gauges (including production tooling used for inspection purposes) and other measuring and testing equipment to assure that products conform to contract requirements. These devices shall be calibrated against certified measurement standards, which are traceable back to national/international standards.

3.14.13 Inspection and Test Status: The contractor shall maintain a system for the identification of the inspection and test status of all repairs/products throughout the manufacturing cycle.

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3.14.14 Quality Review: The contractor shall assure effectiveness of quality (e.g. internal quality audits, Statistical Process Control, and related measures).

3.14.15 Training Requirements: The contractor shall identify/provide for the training needs of their personnel performing quality functions.

3.14.16 Statistical Quality Control and Analysis: The contractor’s quality approach shall establish/utilize statistical methods whenever appropriate to satisfy the contract or order requirements.

3.14.17 Continuous Process Improvement: The contractor shall monitor the effectiveness of their quality system and continually improve quality processes.

3.14.18 Handling, Storage, Preservation, Packaging, and Shipping: The Contractor shall establish/maintain procedures for handling, storage, preservation, packaging, and shipping to protect the equipment from damage, loss, deterioration, degradation, or substitution of products that meets the requirements specified in AR 700-15 (Packaging Of Materiel).

3.14.19 Counterfeit Parts Detection and Avoidance: The Contractor shall comply with DFARS 252.246-7007 to detect and avoid the use of counterfeit parts in items delivered to the Government under this contract. The Government reserves the right to review and evaluate the Contractor’s counterfeit electronic part detection and avoidance policies and procedures at any time during the execution of this contract.

3.15 Contract Data List Requirements.

3.15.1 Repaired Item Status Report: The Contractor shall provide a quarterly Status Report that provides the status of all items provided by the Government for repair and/or maintenance.

The report shall contain current information for both newly received items for repair and those for which actions are complete. The Contractor shall provide the report to the Government in accordance with the CDRL for DI-ILSS-80620 (Data Item A001), Section J, Exhibit A.

4.0 Manpower Reporting. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil.

The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative

(2) Contract number, including task and delivery order number

(3) Beginning and ending dates covered by reporting period https://cmra.army.mil/

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(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data

(5) Estimated direct labor hours (including sub-contractors)

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors)

(7) Total payments (including sub-contractors)

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different)

(9) Estimated data collection cost

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

(12) Presence of deployment or contingency contract language

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web.

5.0 Performance Assessment: The Procuring Contracting Officer (PCO) shall designate in writing a Contracting Officer’s Representative (COR) who has completed required training to evaluate performance and advise the PCO. The COR will monitor contract performance. The Performance Assessment Plan (PAP) for Repair Services, Section J, Attachment 0003 of the basic contract, will be utilized to evaluate and assess contractor performance.