Sports Officials PWS.pdf

FA4661-22-Q-0013

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PERFORMANCE WORK STATEMENT

FOR

FITNESS CENTER SPORTS OFFICIALS SERVICES

AT

Dyess AFB, Texas

12 May 2022 V.0

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Sports Officials Services

Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General Scope

1.2 Background

1.3 Inherently Governmental Function

1.4 Period of Performance

1.5 Place of Performance

1.6 Schedule of Work

1.7 Evaluation Criteria

1.8 Areas of Responsibilities

1.9 Coordination Requirements

2.0 SECTION II: SERVICE SUMMARY

2.1 General

2.2 Performance Evaluation

2.3 Government Quality Assurance

2.4 Cancellations

2.5 Performance Assessment

2.6 Annual Progress Meetings

2.7 Government Representative

2.8 Contractor’s Performance

3.0 SECTION III: GOVERNMENT FURNISHED PROPERTY and SERVICES

3.1 Government Furnished Services

3.2 Government Furnished Facilities

3.3 Government Furnished Property to include Equipment and Material

3.4 Contractor Furnished Property and Services

4.0 SECTION IV: GENERAL INFORMATION

4.1 Hours of Operation

4.2 Holidays

4.3 Schedule of Work

4.4 Contractor Personnel

4.5 Miscellaneous

4.6 Security

5.0 Appendix A

6.0 Appendix B

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SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. This is a non-personnel services contract to provide Sports Official Services. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1.1.1 Description of Services. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Sports Officials Services as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The contractor shall perform to the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The contractor shall be responsible for maintaining communication with the contracting officer (CO) and the government representative (GR), and to immediately notify both the CO and the GR of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.2 Background. Dyess Air Force Base requires the services of Sports Officials to officiate seasonal sports to include Flag Football, Basketball, Volleyball, Softball, and Soccer.

1.3 Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.4 Period of Performance. This contract will have option years. Refer to the solicitation or subsequent contract award for performance period dates.

1.5 Place of Performance. The contractor shall perform the services in the PWS at Dyess Air Force Base, Texas at Dyess AFB Fitness Center, 525 Ave B, Bldg. 7104, Abilene, TX 79607.

1.6 Schedule of Work. The contractor will be notified 14 days in advance unless mission dictates otherwise, by the Dyess Fitness Center, concerning the type of competition being scheduled and approximate start date. The Dyess Fitness Center will provide the contractor with a schedule of contests, current copy of applicable by-laws, location of contests, and dates and times a minimum of 48 hours prior to the first scheduled competition of the applicable sport.

1.6.1 Intramural Contest Time Limits:

1.6.1.2 Basketball will have (2) 20-minute halves, using a running clock, with a 5-minute halftime.

The clock will stop on every whistle during the last two minutes of each half.

1.6.1.3 Flag football will have 2 (two) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of each half.

1.6.1.4 Volleyball matches will consist of the best of 3 games. Estimated match play is 60 minutes.

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1.6.1.5 Softball will play for 50 minutes or 7 innings (any inning started must be completed regardless of the 50 minute time frame), whichever occurs first. There will be a 20 run rule after 3 innings, a 15 run rule after 4 innings, and 10 run rule after 5 innings.

1.6.1.6 Soccer will play for 2 (two) 25-minute halves, using a running clock.

1.7. Evaluation Criteria.

1.7.1 The Contractor shall be able to provide resumes and qualifications for all contractor personnel. The following certifications are required for each official, referee, and umpire in their respective sports; not required for scorers/timers:

1.7.2 Flag Football: National Intramural-Recreation Sports Association (NIRSA)

1.7.3 Basketball: National Collegiate Athletic Association (NCAA)

1.7.4 Volleyball: United States of America Volleyball (USAV)

1.7.5 Softball: United Softball Association (USA)

1.7.6 Soccer: Federation Internationale de Football Association (FIFA)

1.8 Areas of Responsibilities.

1.8.1 The contractor shall provide required number of officials and scorekeepers at each scheduled contest.

1.8.1.1 Flag Football: 3 Referees = 3 total

1.8.1.2 Basketball: 2 Referees & 1 Scorer/Timer = 3 total

1.8.1.3 Volleyball: 2 Referees & 1 Scorer/Timer = 3 total

1.8.1.4 Softball: 2 Umpire & 1 Scorer = 3 total

1.8.1.5 Soccer: 1 Referee & 2 Lines persons = 3 total

1.8.2 The head officials shall keep score/time on the field and shall review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials and scorekeepers names. The head officials duties are not complete until the official score book/sheet is approved by and signed by all officials at the end of each contest.

1.8.3 Officials shall acquire a team roster from both teams prior to the start of each game.

1.8.4 Officials shall pick up the required equipment and return them back to the Fitness Center after the last contest of the night. The head official will perform this duty for flag football. Fitness center staff members and scorers or head officials will conduct an inventory upon return of equipment.

1.8.5 The head official shall notify the fitness center if a contest is protested or if a player receives an ejection. A detailed description of the situation will be entered into the official score book/sheet, and in the case of an ejection, a written statement must be submitted to the fitness center by 1200 the next duty day (Monday-Friday).

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1.8.6 Officials will enforce local sports by-laws. Additionally, officials will support the following sports bodies and enforce their official rulebooks. These rulebooks will govern play when items are not covered in the Base Sports plan and/or local sports by-laws.

1.8.6.1 Basketball: NCAA

1.8.6.2 Flag Football: NIRSA

1.8.6.3 Volleyball: USAV

1.8.6.4 Softball: USA

1.8.6.5 Soccer: FIFA

1.8.7 The head official shall request the flag football/soccer field lights are turned on at dusk and turned off following the last scheduled contest of the evening, if lights are not already turned on by the facility staff to ensure safety of all participants

1.9 Coordination Requirements.

1.9.1 The Contractor will be required to coordinate activities with Fitness Center Management.

1.9.3 The Contractor is reminded that off-duty, active military personnel hired may be subject to permanent change of station (PCS), change in duty hours, recall, and deployments. Their absence does not constitute a valid excuse for non-performance under this agreement.

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SECTION II

2.0 Service Summary (SS)

2.1 General

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2 Performance Evaluation

Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clause in the contract, i.e., FAR 52.246-4, 52.246-5, or 52.2129-4(a).

SS

Performance Objective

PWS

Paragraph

Performance Threshold Method of Surveillance

Provide required number of officials and scorers/timers at each scheduled contest.

1.8.1 The number of

discrepancies shall not exceed two valid customer complaints per month

Periodic Surveillance / Monthly Inspection

Review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials and scorekeeper’s names.

1.8.2 The number of

discrepancies shall not exceed two valid customer complaints per month

Periodic Surveillance / Weekly Inspection

The head official shall request the flag football/soccer field lights are turned on at dusk and turned off following the last scheduled contest of the evening, if lights are not already turned on by the facility staff to ensure safety of all participants.

1.8.7 The number of

discrepancies shall not exceed two valid customer complaints per month

Periodic Surveillance / Weekly Inspection

The head official shall notify the fitness center if a contest is protested or if a player receives an ejection. A detailed description of the situation will be entered into the official scorebook/sheet, and in the case of an ejection, a written statement must be submitted to the fitness center by 1200 the next duty day (Monday-Friday)

1.8.5 The number of

discrepancies shall not exceed zero valid customer complaints per month

Weekly Inspection / Customer Feedback

Officials will enforce local sports by-laws. Officials will support the National Collegiate

1.8.6 The number of

discrepancies shall not

Weekly Inspection / Customer Feedback

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2.3 Government Quality Assurance. The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract.

The GR will use the contractor’s work schedule, or modified version thereof, to record validation results.

Results of the validation then becomes the official Air Force record of the contractor’s performance.

Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1 The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective performance, the GR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. When a performance threshold has not been met or contractor performance has not been accomplished, the GR will initiate and provide the CO a CAR for issuance to

Athletic Association for basketball, the National Intramural-Recreational Sports Association for flag football, the United States of America Volleyball for volleyball, the United Softball Association for softball, and the Federation Internationale de Football Association for soccer and enforce their official rulebooks.

These rulebooks will govern play when items are not covered in the Base Sports plan and local sports by-laws.

exceed two valid customer complaints per month

Contractor shall wear appropriate professional officiating attire as specified in the National Collegiate Athletic Association rule book for basketball, the National Intramural-Recreational Sports Association for flag football, the United States of America Volleyball for volleyball, the United Softball Association for softball, and the Federation Internationale de Football Association for soccer rule book for soccer.

4.3.2 - 4.3.3 The number of discrepancies shall not exceed two valid customer complaints per month

Weekly Inspection

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2.3.3 Government Remedies. The contracting officer shall follow FAR 52.212.4, Contract terms and Conditions-Commercial Items (Nov 2021), for contractor’s failure to perform satisfactory services or failure to correct nonconforming services.

2.4 Cancellations

2.4.1 Cancellations of scheduled contests will be handled as follows:

2.4.1.1 If the fitness center cancels a contest for any reason, the fitness center will notify the contractor no later than 1200 the day of the competition.

2.4.1.2 If an official must cancel a contest due to suitability of playing fields, the exact cause of cancellation must be recorded in score book/sheet. All cancellations must be consistent with cancellation requirements specified by each sport governing rules, Dyess AFB sport-bylaws, or inclement weather.

The government will not pay for any unjustified cancellations.

2.4.1.3 The Contractor shall submit an accurate “2-in-1” invoice within the first 5 business days of the month for previous monthly services into the Procurement Integrated Enterprise Environment (PIEE) Wide Area Workflow website located at www.piee.eb.mil Payment will be made monthly upon receipt, of a properly certified invoice, for services rendered under this contract.

2.4.1.3.1 Contests shall be invoiced individually for contests conducted.

2.4.1.3.2 If cancellation of a contest is made after contractor arrival at the contest site, the contest may be invoiced.

2.4.1.3.3 When field/area weather conditions warrant, the officials shall cancel all scheduled competitions for that sport, on that night, and notify all other officials and scorers.

2.4.1.3.4 The government will only be responsible to pay for one canceled competition per event site, per day; in the event the contractor is not given notification by 1200 the day of.

2.4.1.3.5 Fitness Center Management has the authority to cancel any or all contest, for any reason, and shall notify contractor of cancellation by 1200 the day of. In this event, the contractor may not invoice cancelled contests.

2.4.1.4 The contractor has not fulfilled the obligation of duties and full pay for a contest will not be received if, for example, only one official arrives for a contest where two officials are scheduled.

Payment in each sport are listed below and are minimal requirements that must be met in order for a contest to continue without cancellation:

2.4.1.4.1 Basketball:

2 Referees & 1 Scorer/Timer = 3 total

2.4.1.4.2 Flag Football:

3 Referees

2.4.1.4.3 Volleyball:

2 Referee/ 1 Scorer = 3 total

2.4.1.4.4 Softball:

http://www.piee.eb.mil/

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2 Umpire & 1 Scorer = 3 total

2.4.1.4.5 Soccer:

1 Head official

2 Linesmen = 3 Total

2.4.1.5 The fitness center reserves the right to revise by-laws and/or schedules at any time. The fitness center will notify the contractor’s designated representative not less than 48 hours prior to the first revised competition.

2.5 Performance Assessment.

2.5.1 Periodic Surveillance. This method requires the GR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.5.2 Customer Feedback. The GR will receive and investigate all complaints. The GR shall be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the GR and the contractor. Validated customer complaints shall be corrected within 2 hours of notification. CO will validate corrective action.

2.5.3 100 Percent Inspection. This method requires the GR to do 100 percent inspection on all task performed. Appropriate for tasks that occur infrequently. Usually only deals with Safety and/or Security, unless mandated by an Air Force Instruction (AFI) or industry standard.

2.6 Quarterly Progress Meetings. The CO, Program Manager (PM), Functional Services Manager (FMS), GR, other government personnel as appropriate, and the contractor shall meet quarterly to discuss the contractor’s performance.

The following issues, at a minimum, shall be discussed:

- Opportunities to improve the contract,

- Any modifications required of the contract,

- Unsatisfactory inspections,

- Valid customer complaints against each performance objective observed, and

- Steps taken by the contractor to prevent occurrences in the future.

The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.6.1 The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification within 5 working days to the CO identifying areas of non-concurrence for resolution.

2.7 Government Representative (GR). GRs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the contractor will be provided a letter identifying the GR and setting forth their duties and authorities. The GR is not authorized to change any of the terms and conditions of the contract/task order.

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2.7.1 Multifunction Team (MFT). The contractor’s manager with the CO, Contract Administrator (CA), GR, and other government personnel shall meet on a regular basis. The MFT will establish how often meetings are needed based on contract complexity. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary. If the CO or CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the PM and the CO or CA. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

2.8 Contractor’s Performance. The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.8.1 Past Performance Information (PPI). PPI can be provided to other government agencies, as requested.

2.8.2 Contractor Performance Assessment Report (CPARS). Depending on the estimated value of the contract, formal assessment and reporting of contractor performance is documented using the CPARS system. The contractor will be provided a copy of their assessment 365 days from contract award. The contractor shall have 60 days to review and submit comments for the evaluation activity’s consideration before the assessment is made final. Past Performance assessment reports will be protected by all parties and treated by government personnel as “For Official Use Only/Source Selection Information in accordance with FAR 2.101 and 3.104”.

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SECTION III

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Services (Base Support).

3.1.1 Custodial Service. The government shall provide custodial services for restroom facilities in base facilities IAW the current base custodial contract. All inquiries regarding scheduling and level of custodial services will be directed to the Fitness Center Management.

3.1.2 Emergency Medical Services. Dyess AFB will provide emergency medical services for contractor personnel in performance of services under this contract base IAW AFI 41-115 Chapter 1. The contractor shall reimburse the government for treatment provided at the current reimbursement rate for non-authorized user IAW AFH 41-114, paragraph 42. The contractor shall provide to the 7th Medical Group, the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment on base. All mishaps will be promptly reported to the base safety office through the GR.

3.1.3 Security Police and Fire Protection. Phone number for Security Forces Squadron, (325) 695-2089 Fire Protection, 911.

3.1.4 Telephone Service. The government will provide local and DSN telephone services FOR OFFICIAL USE ONLY use at no cost to the contractor. Commercial long distance calls shall be at the contractor’s expense.

3.1.5 Utilities. The government will provide all electricity, water and sewage at no additional cost to the contractor.

3.2 Government Facilities. The government shall furnish or make available facilities described in Appendix B. No alterations shall be made to furnished facilities without specific written permission from the contracting officer.

3.3 Government Furnished Property (to include equipment and material). The government will provide:

3.3.1 The government will furnish the equipment listed in Appendix B.

3.4 Contractor Furnished Property and Services. Except for those items or services specifically stated to be government-furnished in Section III, the contractor shall furnish everything required to perform this contract in accordance with all of its terms.

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SECTION IV

4.0 GENERAL INFORMATION

4.1. Hours of Operation. Dyess AFB fitness center hours of operation are as follows:

4.1.1.1 Normal Hours, Monday – Friday; 5:00 AM – 9:00 PM

4.1.1.2 Saturday – Sunday; 8:00 AM – 5:00 PM

4.1.1.3 Holiday Hours. Contractor is not required to provide services on the Federal holidays, down days, and family days.

4.1.1.4 Contractor will be notified of down days and family days no later than two (2) business days prior.

4.1.2 Officials may be required to work on weekends as scheduled in advance or within two (2) days’ notice due to make-up contests. Cancelled or postponed contests may also be added to the end of the schedule, extending the schedule. Contests will not be scheduled on Federal Holidays.

4.2 Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

4.3 Schedule of Work

4.3.1 The contractor will be notified 14 days in advance unless mission dictates otherwise, by the Dyess Fitness Center, concerning the type of competition being scheduled and approximate start date. The Dyess Fitness Center will provide the contractor with a schedule of contests, current copy of applicable by-laws, location of contests, and dates and times a minimum of 48 hours prior to the first scheduled competition of the applicable sport.

4.3.2 Intramural Contest Time Limits:

4.3.2.1 Basketball will have (2) 20-minute halves, using a running clock, with a 5-minute halftime. The clock will stop on every whistle during the last two minutes of each half.

4.3.2.2. Flag football will have 2 (two) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of each half.

4.3.2.3 Volleyball matches will consist of the best of 3 games. Estimated match play is 60 minutes.

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4.3.2.4 Softball will play for 50 minutes or 7 innings (any inning started must be completed regardless of the 50 minute time frame), whichever occurs first. There will be a 20 run rule after 3 innings, a 15 run rule after 4 innings, and 10 run rule after 5 innings.

4.3.2.5 Soccer will play for 2 (two) 25-minute halves, using a running clock.

4.4 Contract Personnel

4.4.1 Contractor Employees:

4.4.1.1 The contractor shall produce a local contractor to handle all needs. The contractor shall provide a contract manager and alternate/s that shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate/s shall act for the contractor when the manager is absent. Contact information shall be designated in writing to the contracting officer, Fitness Center Director and Sports Director, prior to start of services.

4.4.1.2 The contract manager or alternate shall be available within 48 hours during normal duty hours to meet on the installation with government personnel designated by the contracting officer, to discuss concerns with the performance of services.

4.4.1.3 Contractor shall wear appropriate professional officiating attire as specified in National Collegiate Athletic Association rule book for basketball, Officials will support the National Collegiate Athletic Association for basketball, the National Intramural-Recreational Sports Association for flag football, the United States of America Volleyball for volleyball, the United Softball Association for softball, and the Federation Internationale de Football Association for soccer.

4.4.1.4 The contracting officer may, in writing, require that the contractor be removed from the work site, area or base due to objectionable behavior. Objectionable behavior includes wearing inappropriate attire, using profane language, abusing or disobeying base rules or regulations. No official shall be allowed to work a game if it is apparent he/she has been consuming alcoholic beverages. At no time shall an official consume alcoholic beverages or use tobacco products in, on or around the playing area.

4.4.2 Certifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this PWS, prior to contract award. All certification and licensing requirements by Federal, State, and local agencies shall be complied with at the contractor's expense.

4.4.3 Contractor Qualifications. The contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

4.4.4 Employee Training. The contractor shall give all training required to meet requirements of the PWS unless otherwise specified within the PWS or as otherwise approved by the CO. The contractor shall maintain training and experience records for each employee during the period of this contract that reflect sufficient personnel are qualified to accomplish all tasks required by this contract. Provide status of employee training upon the government’s request.

4.4.5 English Language. Employees who deal directly with customers will be required to communicate clearly and concisely with the customers in English. This requirement is strictly for the purpose of efficiently performing the contract tasks.

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4.4.6 Use of Government Employees.

The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

4.4.6.1 Employment of Spouses/Dependents. The contractor shall not employ any person who is a spouse or dependent child of a Department of Defense employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

4.4.6.2 Off-duty Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty.

The abrupt absence of these personnel could adversely affect the contractor's ability to perform.

However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.5 Miscellaneous:

4.5.1 Freedom of Information Act (FOIA). All official government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the contractor for access/release of information from these records to the public (including government/contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

4.5.2 For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.5.3 Notification of Debarment/Suspension Status. The contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

4.5.4 Correspondence. The government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The government issued contract number is to be referenced on all official communication starting upon notice of award.

4.5.5 Post Award Conference. The contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the government.

4.5.6 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S.

Code, Section 552a and applicable agency rules and regulations when handling such information.

4.5.7 Records. All records created and received by the contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the government.

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4.5.8 Insurance. The contractor shall obtain the necessary insurance as required by FAR part 28.3. The minimum amounts of insurance will be maintained IAW FAR 28.307-2.

4.5.9 Fire Prevention. The contractor shall take all necessary precautions to prevent fires in the units and contractor-furnished and government-furnished facilities while performing any work under this contract. In the event fires do occur, the contractor shall immediately notify the Base Fire Department at

911. The contractor shall then notify the requiring activity and the CO. The contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

4.5.10 Inclement Weather. If the base closes due to inclement weather, the contractor will be released, by the installation commander, with the general population of the base at no decrement to contract price.

The contractor will follow the local procedures for reporting in inclement weather as advertised on local television and radio stations.

4.6 Security

4.6.1 General:

4.6.1.1 All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation.

4.6.1.2. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government equipment shall be returned to Fitness Center personnel for storage.

4.6.1.3. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within contractor-owned or privately owned vehicle while on Air Force installations.

4.6.1.4. The contractor shall report suspicious activity Fitness Center Management or to Security Forces at (325) 695-2089 in a timely manner.

4.6.2 Required Training

4.6.3 Contractor Access to Air Force Installations. Base passes will be limited to the length of the contract. Fitness Center Staff will coordinate with the Contractor for base access. Only employees who will be working on the contract consistently/frequently should be submitted for a long term base pass.

4.6.4 Safety Threats. The government reserves the right to restrict the employment, under this contract, of any contractor employee, or prospective contractor employee who is identified as a potential threat to health, safety, security, general wellbeing, or the operational mission of the installation and its population.

Contractor shall perform background checks, at contractor's expense, to ensure that said employee has not been convicted of any sexual crime or any crime against children.

4.6.5 Substance Abuse Testing. The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor employees shall be subject to substance abuse testing as a result of a mishap investigation when an individual’s actions or inactions are suspected as factors in a mishap sequence. The CO or GR may identify the employees to be tested and the drugs and substances for which those employees must be tested. The service provider shall accomplish the specified testing using a certified (i.e., a certified lab that meets Department of Health and Human Services (DHHS)/ Substance Abuse and Mental Health Services Administration (SAMHSA) certification) medical

Page - 16 - of 17 substance abuse testing facility. Results of the test(s) shall be provided to the government solely for the purpose of completing an investigation. The contractor shall immediately remove any employee who is found to be under the influence of alcohol or drugs.

5.0 APPENDIX A

5.1 WORK LOAD ESTIMATES

5.1.1 Work Load Estimates:

Fiscal Year Example:

5.1.1.1 Basketball: Contests estimated to be held January – March. Two referees, one scorer/timer will be provided for all intramural and varsity contests. Estimated total number of intramural games is 40.

5.1.1.2 Flag Football: Contests estimated to be held September – November. Three referees will be provided for all intramural games. Estimated total number of games is 40.

5.1.1.3 Volleyball: Contests estimated to be held March - May. One referee and one scorer will be provided for all contests. Estimated games for the Spring Season is 35.

5.1.1.4 Softball: Contests estimated to be held May - August. Two umpires/1 score keeper. Estimated games for the Spring Season is 35.

5.1.1.5 Soccer: Contests estimated to be held February - April. 1 Head Official/Two Linesman will be provided for all contests. Estimated games for the Spring Season is 35.

6.0 APPENDIX B

6.1 GOVERNMENT FURNISHED PROPERTY

6.1.1 Government Furnished Property: The government shall provide the following facilities, equipment and supplies:

6.1.1.1 Intramural Basketball:

Gymnasium (Building 7104, 525 Ave B.)

Scorebooks and Pencils

Basketballs, Men and Women

Scorekeepers Table with Chairs

Scoreboard with Console

Possession Arrow

6.1.1.2 Intramural Flag Football:

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Flag Football Field (Building 7104, 525 Ave B.)

Score Sheets and Pencils

Footballs

Flag Football Flags

6.1.1.3 Intramural Volleyball:

Gymnasium (Building 7104, 525 Ave B.)

Score Sheets and Pencils

Volleyballs

Scoring Flip Chart

Volleyball Net with Officials Stands

6.1.1.4 Intramural Softball:

Softball Field (Field 1, 7116 Avenue C)

Scorebooks and Pencils

Softballs

6.1.1.5 Intramural Soccer:

Soccer Field (Building 7104, 525 Ave. B)

Score Sheets and pencils

Soccer Balls

Stopwatch

PWS Paragraph