Sports Field Preparation and Striping As Needed.pdf
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- Attached to
- Sports Field Preparation and Striping As Needed
- Solicitation number
- FCS07092026JB
- Issued by
- San Bernardino County, California
About this file
Sports Field Preparation and Striping As Needed Summary
This is a Request for Bid (RFB) document issued by the City of Redlands, California, Department of Facilities & Community Services for sports field preparation and striping services. The City seeks a qualified bidder to provide field maintenance and striping services for youth soccer, baseball, and football fields located at City-maintained parks and select Redlands Unified School District facilities. Services will include field leveling, dragging of infields, compacting of batter's boxes and pitcher's mounds, and painting of lines in accordance with league standards (US Youth Soccer, Little League, NFL Flag). Fields must be game-ready no less than four hours before the first scheduled game, with at least one week's notice required for schedule adjustments and 24 hours' notice for last-minute changes due to weather or operational needs. The invitation number is FCS07092026JB, with a posting date of August 27, 2026, and a bid due date of September 14, 2026 at 11:30 AM (PDT). An online question and answer period is available with a deadline of September 8, 2026 at 4:00 PM (PDT). The contract term is 12 months, beginning October 2026. No pre-bid meeting is scheduled, though online Q&A is available. Award will be made on a lump sum basis to the lowest responsive and responsible bidder.
Bidders must have a minimum of five years of experience maintaining and striping sports fields of similar size and scope and must provide all labor, equipment, vehicles, materials, and supplies necessary to complete services. All paint used must be non-toxic, environmentally safe, and water-based. Pricing shall include all costs for services, overhead, sales tax, freight, delivery, and fuel fees, with prices remaining in effect for the contract term. Quantities shown are estimates for evaluation purposes only and do not guarantee minimum work amounts; payment will be made only for services specifically requested and satisfactorily completed. The City reserves the right to request individual bid items independently or in combination. Quantities and service levels are subject to change based on seasonal demand and field user reservations. Contact for questions is Jocelynn Butters, Senior Administrative Assistant, at 909-798-7655 or jbutters@cityofredlands.org.
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City of Redlands
Opportunity Detail
Pre-Bid Meeting Information
Online Q&A
Contact Information
Sports Field Preparation and Striping As Needed FCS07092026JB
Title Sports Field Preparation and Striping As Needed Invitation # FCS07092026JB
Posting Date 08/27/2026 11:19 AM (PDT) Project Stage Bidding Bid Due Date 09/14/2026 11:30 AM (PDT)
Response Format Paper
Type Bid Response Types Line Items
Type of Award Lump Sum Categories 451110 - Sporting Goods Stores
339920 - Sporting and Athletic Goods Manufacturing 423910 - Sporting and Recreational Goods and Supplies Merchant Wholesalers 01010 - Construction Trade Journals 01011 - 2020 Contractor List CUPCCA
Department Facilities & Community Services Address 35 Cajon St. Suite 222
Redlands, California 92373
County San Bernardino
Offer Valid Liquidated Damages Estimated Bid Value Start/Delivery Date October 2026
Project Duration 12 months
Pre-Bid Meeting No
Online Q&A Yes Q&A Deadline 09/08/2026 4:00 PM (PDT)
8/27/26, 3:36 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/24639/bo/bo-detail/145569#bidInformation 1/3
Description
Contact Info Jocelynn Butters 909-798-7655 jbutters@cityofredlands.org
Bids to Attention: City of Redlands, Office of the City Clerk Owner's Agent Jocelynn Butters, Senior Administrative Assistant
Scope of Services The City of Redlands seeks a qualified bidder to provide sports field preparation and striping as needed services for youth soccer, baseball, and football fields to ensure a ready, safe playing surface. Services will be performed at City-maintained parks and select fields with field use agreements within the Redlands Unified School District facilities. Services needed will vary by season and demand from user groups.
Bidder must have a minimum of five (5) years of experience maintaining and striping sports fields of similar size and scope. Bidder personnel must wear identifiable attire clearly indicating their role as a service provider while on-site. Bidders must demonstrate the capability to provide reliable, timely, and professional services to support weekend sports schedules.
The awarded bidder shall provide all labor, equipment, vehicles, materials, and supplies necessary to complete field preparation and striping services. Services include, but are not limited to:
• Field Prep and Marking o Leveling and dragging of baseball/softball infields o Compacting and leveling of batter’s boxes and pitcher’s mounds o Painting of lines for football, soccer, and baseball outfields.
o Chalking of infield lines, batter’s boxes, etc. for baseball/softball fields.
• Requirements:
o For regular field striping, fields must be striped and game-ready no less than four
(4) hours before the first scheduled game of the day. If adjustments are needed to the regular schedule, the City will provide the bidder with at least one (1) week's notice.
o With last-minute changes, cancellations, or emergency requests due to weather, tournament scheduling, or other operational needs, the City will provide the Bidder with at least 24 hours’ notice.
o Services may be required on Saturdays and Sundays, depending upon scheduled games.
o Striping must be performed in accordance with league standards (e.g., US Youth Soccer, Little League, NFL Flag) for dimensions and line markings.
o Bidder shall ensure striping is clean, visible, and properly aligned with existing field layouts.
o Bidder is responsible for any necessary layout adjustments before applying striping.
• Materials & Equipment o Bidder shall provide all paint, striping equipment, vehicles, fuel, and any other necessary materials.
o Only non-toxic, environmentally safe, water-based athletic field paint may be used.
o All costs, including labor, materials, fuel fees, and equipment usage, must be included in the bid price.
PART 4
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SCOPE OF SERVICES
Request for Bid #FCS07092026JB
SPORTS FIELD PREPARATION AND STRIPING AS NEEDED
• Scheduling & Coordination o All striping must be completed within the required timeframe before games.
o Bidder shall maintain open communication with the City’s designated Recreation staff to address scheduling changes, weather delays, or field condition issues.
o Bidder shall coordinate with City staff to perform work on RUSD school fields.
o The schedule will include which service days fall on Saturday and Sunday.
• Performance Standards o Lines must be clearly visible, straight, and of uniform thickness.
o Fields must meet regulatory dimensions for the specific sport.
o Work must not interfere with player safety or damage turf/field conditions.
o Bidder is responsible for correcting, at their own expense, any striping errors or deficiencies identified by the City.
• Safety & Conduct o Bidder personnel must adhere to all City park rules and regulations.
o Personnel must wear appropriate safety gear and visible bidder identification.
o Bidder is responsible for safe operation of all vehicles and equipment in public park areas.
Other Details Bidder must bid on all items; award will be made to the lowest responsive and responsible Bidder. Prices shall include all costs for the services/items described;
overhead costs, including but not limited to sales tax, freight, delivery, and fuel fees.
Prices shall remain in effect for the term of the contract
Bidder further agrees, in addition to the terms and conditions specified herein, the following terms and conditions that are a part of this bid and any resulting contract.
The City may request any individual bid item independently or in combination with other bid items. Quantities shown are estimates for evaluation purposes only and do not guarantee any minimum amount of work. Payment shall be made only for services specifically requested by the City and satisfactorily completed. Estimates subject to change based on seasonal demand and field user reservations.
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