CITY OF GRAND COULEE

GRANT COUNTY WASHINGTON

CONTRACT PROVISIONS

for

SPOKANE WAY IMPROVEMENTS

FEDERAL AID PROJECT NO.: STBGR-Z135(002)

CONTRACT NO.: TA-7964

TIB NO.: 6-E-859(004)-1

G&O #24861

SEPTEMBER 2026

GRANT COUNTY WASHINGTON

for

FEDERAL AID PROJECT NO.: STBGR-Z135(002)

CONTRACT NO.: TA-7964

TIB NO.: 6-E-859(004)-1

G&O #24861

SEPTEMBER 2026

9/29/2026

CB-1

CALL FOR BIDS

ENGINEER’S ESTIMATE $739,000

Sealed Proposals will be received by the undersigned at the City of Grand Coulee, 306 Midway Avenue, Grand Coulee, Washington 99133-0180, up to 11:00:59; Pacific time on Wednesday, October 28, 2026, for furnishing the necessary labor, materials, equipment, and tools to construct Spokane Way Improvements.

This contract provides for the reconstruction of approximately 1,000 LF of Spokane Way from the Grand Coulee City Limits near Alcan Road to SR 174, including, but not limited to, roadway excavation, grading, and embankment, crushed surfacing materials, hot mix asphalt, concrete curb and gutter, storm drainage facilities, signing and striping, traffic control, and other work.

The Work shall be Physically complete within 60 working days after the commencement date stated in the Notice to Proceed. All bidding and construction is to be performed in compliance with the Contract Provisions and Contract Plans for this project and any addenda issued thereto that are on file at the office of the City Clerk, City Hall, Grand

Coulee, Washington.

The Proposals will be publicly opened and read aloud shortly after the time and date stated above. Proposals are to be submitted only on the form provided with the Bid

Documents. All Proposals must be accompanied by a certified check, postal money order, cashiers check, or Proposal bond payable to the “City of Grand Coulee” and in an amount of not less than five percent (5%) of the total Proposal amount.

The City of Grand Coulee, in accordance with the provisions of Title VI of the Civil

Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

CB-2

Bid Documents for this project are available free-of-charge at the following website:

https://gobids.grayandosborne.com. Bidders are encouraged to register in order to receive automatic email notification of future addenda and to be placed on the Bidders

List. For assistance, please call (509) 453-4833. Contract questions shall be directed only to the office of the Project Engineer.

Financing of the Project has been provided by the City of Grand Coulee, the Washington

State Transportation Improvement Board, and STBG funding. The City of Grand Coulee expressly reserves the right to reject any or all Proposals and to waive minor irregularities or informalities in any Proposal.

(Signed) LORNA PEARCE

CITY CLERK/TREASURER

https://gobids.grayandosborne.com/

TC-1

TABLE OF CONTENTS

PAGE NO.

CALL FOR BIDS

PART 1. BID DOCUMENTS

BIDDER’S CHECKLIST ........................................................................... BC-1 PROPOSAL ....................................................................................... P-1 – P-10 LOCAL AGENCY PROPOSAL BOND ..................................................... P-11

PART 2. AGREEMENT AND BONDS

LOCAL AGENCY CONTRACT ........................................................C-1 – C-2 PERFORMANCE BOND .............................................................................. B-1 PUBLIC WORKS PAYMENT BOND ......................................................... B-2

PART 3. SPECIAL PROVISIONS

DIVISION 1 – GENERAL REQUIREMENTS .............................. 1-1 TO 1-82

DIVISION 2 – TEMPORARY FEATURES .................................... 2-1 TO 2-7

DIVISION 3 – EARTHWORK ...................................................... 3-1 TO 3-13

DIVISION 4 – AGGREGATES AND BASES ................................ 4-1 TO 4-2

DIVISION 5 – SURFACE TREATMENTS AND

PAVEMENTS ........................................................ 5-1 TO 5-34

DIVISION 7 – DRAINAGE STRUCTURES, STORM SEWERS,

SANITARY SEWERS, WATER MAINS, AND

CONDUITS .............................................................. 7-1 TO 7-9

DIVISION 8 – MISCELLANEOUS CONSTRUCTION ............... 8-1 TO 8-10

DIVISION 9 – MATERIALS ......................................................... 9-1 TO 9-12

TC-2

PART 4. WAGE RATES

WASHINGTON STATE PREVAILING WAGE RATES

FEDERAL WAGE RATES

PART 5. APPENDIX

Appendix A – Supplemental Bidder Responsibility Criteria Forms Appendix B – Property Release Appendix C – Test Pit Logs (For Information Only) Appendix D – Required Contract Provisions Federal-Aid

Construction Contracts

PART 1

BID DOCUMENTS

BC-1

BIDDER’S CHECKLIST

1. REQUIRED FORMS

The Bidder shall submit the following forms, which must be executed in full and submitted with the Proposal.

a. Proposal (including Statement of Bidder’s Qualifications) (Pages P-1 – P-5)

b. Local Agency Certification for Federal-Aid Contracts (272-040A) (Page P-6)

c. Non-Collusion Declaration (272-036I) (Page P-7)

d. Bidder Questionnaire (272-022) (Page P-8)

e. Contractor Certification Wage Law Compliance Form (272-009) (Page P-10)

f. Local Agency Proposal – Signature Page (272-036K) (Page P-11)

g. Local Agency Proposal Bond (272-001A) (Page P-12)

2. SUPPLEMENTAL BIDDER CRITERIA

The bidder shall comply with Section 1-02.14 of the Contract Provisions.

3. AGREEMENT FORMS

The following forms (a., b., and c.) are to be executed and the Certificates of Insurance

(d. and e.) are to be provided after the Contract is awarded and prior to Contract execution.

a. Local Agency Contract (Pages C-1 – C-2)

b. Local Agency Performance Bond (Page B-1)

c. Local Agency Payment Bond (Page B-2)

d. Certificate of Insurance

e. Certificate of Builders Risk Insurance (when required)

P-1

PROPOSAL

City of Grand Coulee

P.O. Box 180

306 Midway Avenue

Grand Coulee, WA 99133-0180

The undersigned has examined the Work site(s), local conditions, the Contract, and all applicable laws and regulations covering the Work. The following unit and lump sum prices are tendered as an offer to perform the Work in accordance with all of the requirements set forth in the Contract and all applicable laws and regulations.

As required by the Contract, a certified check, bank draft, cashier’s check or Proposal bond made payable to the Contract Agency is attached hereto. If this Proposal is accepted and the undersigned fail(s) or refuse(s) to enter into a contract and furnish the required performance bond, labor and material payment bond, required insurance and all other required documentation, the undersigned will forfeit to the Contract Agency an amount equal to five percent of the amount bid.

After the date and hour set for submitting the Proposals, no bidder may withdraw its Proposal, unless the Award of the contract is delayed for a period exceeding 45 consecutive calendar days.

The undersigned agrees that in the event it is Awarded the contract for the Work, it shall employ only Contractors and Subcontractors that are duly licensed by the State of Washington and remain so at all times they are in any way involved with the Work.

The undersigned agrees that the Contract Agency reserves the right to reject any or all Proposals and to waive any minor irregularities and informalities in any Proposal.

PROPOSAL - Continued

P-2

NO. ITEM QUANTITY UNIT PRICE AMOUNT

1. Mobilization (2-01.5) 1 LS $____________ $___________

2. Minor Change (1-04.4(1)) 1 CALC $25,000.00 $25,000.00

3. Roadway Surveying (1-05.4(2)) 1 LS $____________ $___________

4. Record Drawings (Minimum Bid

$500.00) (1-05.18)

LS

5. SPCC Plan (1-07.15) 1 LS $____________ $___________

6. Project Temporary Traffic

Control (2-04.5)

7. Clearing and Grubbing (3-01.5) 1 LS $____________ $___________

8. Removal of Structures and

Obstructions (3-02.5)

9. Excavation, Embankment and

Grading, Incl. Haul (3-03.5)

1,280

CY

10. Rock Excavation (3-03.5) 50 CY $____________ $___________

11. Controlled Density Fill (3-07.5) 10 CY $____________ $___________

12. Locate Existing Utilities (3-07.5) 2 EA $____________ $___________

13. Crushed Surfacing Base Course

(4-04.5)

1,150 TN $____________ $___________

14. Crushed Surfacing Top Course

690 TN $____________ $___________

15. Crushed Surfacing Repair

1,150 SY $____________ $___________

16. HMA Cl. 1/2" PG 64H-28

(5-04.5)

680 TN $____________ $___________

17. HMA for Pavement Repair

Cl. 1/2" PG 64H-28 (5-04.5)

TN

P-3

18. Pavement Repair Excavation

Incl. Haul (5-04.5)

SY

19. Storm Sewer Pipe, 12 In. Diam.

(Incl. Bedding) (7-04.5)

LF

20. Catch Basin, Type 1 (7-05.5) 6 EA $____________ $___________

21. Adjust Manhole (7-05.5) 2 EA $____________ $___________

22. Trench Excavation Safety

Systems (7-08.5)

23. Bank Run Gravel for Trench

Backfill (7-08.5)

TN

24. Erosion Control and Water

Pollution Prevention (8-01.5)

25. Cement Conc. Traffic Curb and

Gutter (8-04.5)

1,590

LF

26. Cement Conc. Rolled Curb and

Gutter (8-04.5)

240 LF

27. Flexible Guide Post (8-10-5) 20 EA $____________ $___________

28. Quarry Spalls (8-15.5) 190 TN $____________ $___________

29. Mailbox Support, Type 1

(8-18.5)

1 EA $____________ $___________

30. Permanent Signing (8-21.5) 1 LS $____________ $___________

31. Paint Line (8-22.5) 1,160 LF $____________ $___________

32. Painted Stop Line (8-22.5) 40 LF $____________ $___________

Subtotal: .................................................................................................$_____________________

Washington State Sales Tax (0% Per W.S. Revenue Rule 171): ...........$_____________________

TOTAL CONSTRUCTION COST: ......................................................$_____________________

Note: A bid must be received on all items. If any unit prices or extensions are left blank, they will be entered as $0.00.

P-4

STATEMENT OF BIDDER'S QUALIFICATIONS

Name of Firm:

Address:

Telephone No. Fax No.

Contact Person for this Project:

E-mail:

Number of years the Contractor has been engaged in the construction business under the present firm name, as indicated above:

WORK COMPLETED BY CONTRACTOR

List the Work and the dollar amount thereof that the Contractor will complete with its forces, if awarded the contract.

Work to be Performed Dollar Amount

The undersigned is in, and will remain in, full compliance with all Washington State Department of Licensing requirements for contractors, including but not limited to requirements for bond, proof of insurance and annual registration fee. The undersigned's Washington State:

Dept. of Labor and Industries Workman's Compensation Account No. is ___________________;

Unified Business Identifier Number is ________________________________;

Excise Tax Registration Number is ______________________________; and Employment Security Account Number is _____________________________.

The undersigned has reviewed all insurance requirements contained in the Contract and has verified the availability of and the undersigned’s eligibility for all required insurance. The undersigned verifies that the cost for all required insurance, has been included in this Proposal.

The undersigned waives any immunity granted under the State Industrial Insurance Law, RCW Title 51. This waiver has been specially negotiated by the parties, which is acknowledged by the undersigned in signing this Proposal.

P-5

P-6

P-7

P-8

P-9

P-10

Local Agency Proposal –

Signature Page

The bidder is hereby advised that by signature of this proposal he/she is deemed to have acknowledged all requirements and signed all certificates contain herein.

A proposed guaranty in an amount of five percent (5%) of the total bid, based upon the approximate estimate of quantities at the above prices and in the form as indicated below is attached hereto:

Cash In the Amount of _____________________

Cashier’s Check ___________________________________ Dollars

Certified Check ($_________________) Payable to the City of Grand Coulee

Proposal Bond In the Amount of 5% of the Bid

Receipt is hereby acknowledged of addendum(s) No.(s) _______, _______ & _______

Signature of Authorized Official(s)

Proposal Must Be Signed

Firm Name

Address

State of Washington Contractor's License No. __________________________________

Federal ID No __________________________________

Note:

(1) This proposal form is not transferable and any alteration of the firm’s name entered hereon without prior permission from the City of Grand Coulee will be cause for considering the proposal irregular and subsequent rejection of the bid.

(2) Please refer to Section 1-02.6 of the standard specifications, re: “Preparation of

Proposal,” or “Article 4” of the Instruction to Bidders for building construction jobs.

DOT Form 272-036K EF 07/2011

P-11

Local Agency Proposal Bond

KNOW ALL MEN BY THESE PRESENTS, That we, of as principal, and the a corporation duly organized under the laws of the State of Washington, and authorized to do business in the State of Washington, as surety, are held and firmly bound unto the City in the full and penal sum of five (5) percent of the total amount of the bid proposal of said principal for the work hereinafter described, for the payment of which, well and truly to be made, we bind our heirs, executors, administrators and assigns, and successors and assigns, firmly by these presents. The condition of this bond is such, that whereas the principal herein is herewith submitting his or its sealed proposal for the following highway construction, to wit:

said bid and proposal, by reference thereto, being made a part hereof.

NOW, THEREFORE, If the said proposal bid by said principal be accepted, and the contract be awarded to said principal, and if said principal shall duly make and enter into and execute said contract and shall furnish bond as required by the City within a period of twenty (20) days from and after said award, exclusive of the day of such award, then this obligation shall be null and void, otherwise it shall remain and be in full force and effect.

IN TESTIMONY WHEREOF, The principal and surety have caused these presents to be signed and sealed this ________________________ day of _________________________, _______.

(Principal)

(Surety)

(Attorney-in-fact)

DOT Form 272-001A EF

07/2011

PART 2

AGREEMENT AND BONDS

C-1

LOCAL AGENCY CONTRACT – Continued

C-2

DOT Form 272-002A EF

12/2019 B-1

PUBLIC WORKS PERFORMANCE BOND

to CITY OF GRAND COULEE, WA

Bond No. _____________

The CITY OF GRAND COULEE, Washington, (City or County) has awarded to __________________________

(Principal), a contract for the construction of the project designated as Spokane Way Improvements, in

Grand Coulee, Washington (Contract), and said Principal is required to furnish a bond for performance of all obligations under the Contract.

The Principal, and ___________________________________ (Surety), a corporation, organized under the laws of the State of ___________________ and licensed to do business in the State of Washington as surety and named in the current list of “Surety Companies Acceptable in Federal Bonds” as published in the Federal Register by the

Audit Staff Bureau of Accounts, U.S. Treasury Dept., are jointly and severally held and firmly bound to the City, in the sum of_______________________________________________ US Dollars ($_________________) Total

Contract Amount, subject to the provisions herein.

This statutory performance bond shall become null and void, if and when the Principal, its heirs, executors, administrators, successors, or assigns shall well and faithfully perform all of the Principal’s obligations under the

Contract and fulfill all the terms and conditions of all duly authorized modifications, additions, and changes to said

Contract that may hereafter be made, at the time and in the manner therein specified; and if such performance obligations have not been fulfilled, this bond shall remain in full force and effect.

The Surety agrees to indemnify, defend, and protect the City against any claim of direct or indirect loss resulting from the failure of the Principal, its heirs, executors, administrators, successors, or assigns (or any of the employees, subcontractors, or lower tier subcontractors of the Principal) to faithfully perform the Contract.

The Surety for value received agrees that no change, extension of time, alteration or addition to the terms of the

Contract, the specifications accompanying the Contract, or to the work to be performed under the Contract shall in any way affect its obligation on this bond, and waives notice of any change, extension of time, alteration or addition to the terms of the Contract or the work performed. The Surety agrees that modifications and changes to the terms and conditions of the Contract that increase the total amount to be paid the Principal shall automatically increase the obligation of the Surety on this bond and notice to Surety is not required for such increased obligation.

This bond may be executed in two (2) original counterparts, and shall be signed by the parties’ duly authorized officers. This bond will only be accepted if it is accompanied by a fully executed and original power of attorney for the officer executing on behalf of the surety.

PRINCIPAL SURETY

Principal Signature Date Surety Signature Date

Printed Name Printed Name

Title Title

Local office/agent of Surety Company:

Name _________________________________ Telephone _________________________________

Address ____________________________________________________________________________

DOT Form 272-003A EF

12/2019 B-2

PUBLIC WORKS PAYMENT BOND

to CITY OF GRAND COULEE, WA

Bond No. _____________

The CITY OF GRAND COULEE, Washington, (City or County) has awarded to __________________________

(Principal), a contract for the construction of the project designated as Spokane Way Improvements, in

Grand Coulee, Washington (Contract), and said Principal is required under the terms of that Contract to furnish a payment bond in accord with Title 39.08 Revised Code of Washington (RCW) and (where applicable) 60.28 RCW.

The Principal, and ___________________________________ (Surety), a corporation organized under the laws of the State of ___________________ and licensed to do business in the State of Washington as surety and named in the current list of “Surety Companies Acceptable in Federal Bonds” as published in the Federal Register by the

Audit Staff Bureau of Accounts, U.S. Treasury Dept., are jointly and severally held and firmly bound to the City, in the sum of_______________________________________________ US Dollars ($_________________) Total

Contract Amount, subject to the provisions herein.

This statutory payment bond shall become null and void, if and when the Principal, its heirs, executors, administrators, successors, or assigns shall pay all persons in accordance with RCW Titles 60.28, 39.08, and 39.12 including all workers, laborers, mechanics, subcontractors, lower tier subcontractors, and material suppliers, and all persons who shall supply such contractor or subcontractor with provisions and supplies for the carrying on of such work, and all taxes incurred on said Contract under Title 50 and 51 RCW and all taxes imposed on the Principal under Title 82 RCW; and if such payment obligations have not been fulfilled, this bond shall remain in full force and effect.

The Surety agrees to indemnify, defend, and protect the City against any claim of direct or indirect loss resulting from the failure of the Principal, its heirs, executors, administrators, successors, or assigns, (or the subcontractors or lower tier subcontractors of the Principal) to pay all laborers, mechanics, subcontractors, lower tier subcontractors materialpersons, and all persons who shall supply such contractor or subcontractors with provisions and supplies for the carrying on of such work.

The Surety for value received agrees that no change, extension of time, alteration or addition to the terms of the

Contract, the specifications accompanying the Contract, or to the work to be performed under the Contract shall in any way affect its obligation on this bond, except as provided herein, and waives notice of any change, extension of time, alteration or addition to the terms of the Contract or the work performed. The Surety agrees that modifications and changes to the terms and conditions of the Contract that increase the total amount to be paid the Principal shall automatically increase the obligation of the Surety on this bond and notice to Surety is not required for such increased obligation.

This bond may be executed in two (2) original counterparts, and shall be signed by the parties’ duly authorized officers. This bond will only be accepted if it is accompanied by a fully executed and original power of attorney for the officer executing on behalf of the surety.

PRINCIPAL SURETY

Principal Signature Date Surety Signature Date

Printed Name Printed Name

Title Title

Local office/agent of Surety Company:

Name _________________________________ Telephone _________________________________

Address ____________________________________________________________________________

PART 3

SPECIAL PROVISIONS

DIVISION 1

GENERAL REQUIREMENTS

Spokane Way Improvements

G&O #24861 1-1

INTRODUCTION TO THE SPECIAL PROVISIONS 1

(July 8, 2024 APWA GSP, Option B) 5

The work on this project shall be accomplished in accordance with the Standard 7

Specifications for Road, Bridge and Municipal Construction, 2026 edition, as 8 issued by the Washington State Department of Transportation (WSDOT) and the 9

American Public Works Association (APWA), Washington State Chapter (hereafter 10

“Standard Specifications”). The Standard Specifications, as modified or 11 supplemented by these Special Provisions, all of which are made a part of the 12

Contract Documents, shall govern all of the Work. 13

These Special Provisions are made up of both General Special Provisions (GSPs) 15 from various sources, which may have project-specific fill-ins; and project-specific 16

Special Provisions. Each Provision either supplements, modifies, or replaces the 17 comparable Standard Specification, or is a new Provision. The deletion, 18 amendment, alteration, or addition to any subsection or portion of the Standard 19

Specifications is meant to pertain only to that particular portion of the section, and 20 in no way should it be interpreted that the balance of the section does not apply. 21

The GSPs are labeled under the headers of each GSP, with the effective date of 23 the GSP and its source. For example: 24

(March 8, 2013 APWA GSP) 26

(April 1, 2013) for WSDOT GSPs, only use date 27

Project specific special provisions are labeled without a date as such: 29

(*****) 31

Also incorporated into the Contract Documents by reference are: 33

• Manual on Uniform Traffic Control Devices for Streets and Highways, 34 currently adopted edition, with Washington State modifications, if any 35

• Standard Plans for Road, Bridge and Municipal Construction, 36

WSDOT Manual M21-01, current edition 37

Contractor shall obtain copies of these publications, at Contractor’s own 39 expense. 40

G&O #24861 1-2

DIVISION 1 1

GENERAL REQUIREMENTS 3

DESCRIPTION OF WORK 5

(*****) 7

This contract provides for the reconstruction of approximately 1,000 LF of Spokane 8

Way from the Grand Coulee City Limits near Alcan Road to SR 174, including, but 9 not limited to, roadway excavation, grading, and embankment, crushed surfacing 10 materials, hot mix asphalt, concrete curb and gutter, storm drainage facilities, 11 signing and striping, traffic control, and other work, all in accordance with the 12 attached Contract Plans, these Contract Provisions, and the Standard 13

Specifications. 14

DEFINITIONS AND TERMS 16

1-01.3 Definitions 18

(January 19, 2022 APWA GSP) 19

Delete the heading Completion Dates and the three paragraphs that follow it, and 21 replace them with the following: 22

Dates 24

Bid Opening Date 26

The date on which the Contracting Agency publicly opens and reads the 27

Bids. 28

Award Date 30

The date of the formal decision of the Contracting Agency to accept the 31 lowest responsible and responsive Bidder for the Work. 32

Contract Execution Date 34

The date the Contracting Agency officially binds the Agency to the 35

Contract. 36

Notice to Proceed Date 38

The date stated in the Notice to Proceed on which the Contract time 39 begins. 40

Substantial Completion Date 42

The day the Engineer determines the Contracting Agency has full and 43 unrestricted use and benefit of the facilities, both from the operational and 44 safety standpoint, any remaining traffic disruptions will be rare and brief, 45

G&O #24861 1-3 and only minor incidental work, replacement of temporary substitute 1 facilities, plant establishment periods, or correction or repair remains for the 2

Physical Completion of the total Contract. 3

Physical Completion Date 5

The day all of the Work is physically completed on the project. All 6 documentation required by the Contract and required by law does not 7 necessarily need to be furnished by the Contractor by this date. 8

Completion Date 10

The day all the Work specified in the Contract is completed and all the 11 obligations of the Contractor under the contract are fulfilled by the 12

Contractor. All documentation required by the Contract and required by law 13 must be furnished by the Contractor before establishment of this date. 14

Final Acceptance Date 16

The date on which the Contracting Agency accepts the Work as complete. 17

Supplement this Section with the following: 19

All references in the Standard Specifications or WSDOT General Special 21

Provisions, to the terms “Department of Transportation”, “Washington State 22

Transportation Commission”, “Commission”, “Secretary of Transportation”, 23

“Secretary”, “Headquarters”, and “State Treasurer” shall be revised to read 24

“Contracting Agency”. 25

All references to the terms “State” or “state” shall be revised to read 27

“Contracting Agency” unless the reference is to an administrative agency of 28 the State of Washington, a State statute or regulation, or the context 29 reasonably indicates otherwise. 30

All references to “State Materials Laboratory” shall be revised to read 32

“Contracting Agency designated location”. 33

All references to “final contract voucher certification” shall be interpreted to 35 mean the Contracting Agency form(s) by which final payment is authorized, 36 and final completion and acceptance granted. 37

Additive 39

A supplemental unit of work or group of bid items, identified separately in 40 the Bid Proposal, which may, at the discretion of the Contracting Agency, 41 be awarded in addition to the base bid. 42

G&O #24861 1-4

Alternate 1

One of two or more units of work or groups of bid items, identified separately 2 in the Bid Proposal, from which the Contracting Agency may make a choice 3 between different methods or material of construction for performing the 4 same work. 5

Business Day 7

A business day is any day from Monday through Friday except holidays as 8 listed in Section 1-08.5. 9

Contract Bond 11

The definition in the Standard Specifications for “Contract Bond” applies to 12 whatever bond form(s) are required by the Contract Documents, which may 13 be a combination of a Payment Bond and a Performance Bond. 14

Contract Documents 16

See definition for “Contract”. 17

Contract Time 19

The period of time established by the terms and conditions of the Contract 20 within which the Work must be physically completed. 21

Notice of Award 23

The written notice from the Contracting Agency to the successful Bidder 24 signifying the Contracting Agency’s acceptance of the Bid Proposal. 25

Notice to Proceed 27

The written notice from the Contracting Agency or Engineer to the 28

Contractor authorizing and directing the Contractor to proceed with the 29

Work and establishing the date on which the Contract time begins. 30

Traffic 32

Both vehicular and non-vehicular traffic, such as pedestrians, bicyclists, 33 wheelchairs, and equestrian traffic. 34

1-02 BID PROCEDURES AND CONDITIONS 36

1-02.1 Prequalification of Bidders 37

Delete this section and replace it with the following: 39

1-02.1 Qualifications of Bidder 41

(February 17, 2026 APWA GSP Option B) 42

Before award of a public works contract, a Bidder must meet at least the 44

G&O #24861 1-5 minimum qualifications of RCW 39.04.350(1)(b-g) to be considered a 1 responsible Bidder and qualified to be awarded a public works project. 2

1-02.2 Plans and Specifications 4

(June 27, 2011 APWA GSP) 5

Delete this section and replace it with the following: 7

Information as to where Bid Documents can be obtained or reviewed can 9 be found in the Call for Bids (Advertisement for Bids) for the work. 10

After award of the contract, plans and specifications will be issued to the 12

Contractor at no cost as detailed below: 13

To Prime Contractor No. of Sets

Basis of Distribution

Reduced plans (11" x 17") 3 Furnished automatically upon award.

Contract Provisions 3 Furnished automatically upon award.

Large plans (e.g., 22" x 34") 1 Furnished only upon request.

Additional plans and Contract Provisions may be obtained by the 16

Contractor from the source stated in the Call for Bids, at the Contractor’s 17 own expense. 18

1-02.4 Examination of Plans, Specifications and Site of Work 20

1-02.4(1) General 22

(December 30, 2022 APWA GSP Option A) 23

The first sentence of the ninth paragraph, beginning with “Prospective Bidder 25 desiring…”, is revised to read: 26

Prospective Bidders desiring an explanation or interpretation of the Bid 28

Documents, shall request the explanation or interpretation in writing soon 29 enough to allow a written reply to reach all prospective Bidders before the 30 submission of their Bids. 31

G&O #24861 1-6

1-02.5 Proposal Forms 1

(February 17, 2026 APWA GSP) 2

Delete this section and replace it with the following: 4

The Proposal Form will identify the project and its location and describe the 6 work. It will also list estimated quantities, units of measurement, the items 7 of work, and the materials to be furnished at the unit bid prices. The bidder 8 shall complete spaces on the proposal form that call for, but are not limited 9 to, unit prices; extensions; summations; the total bid amount; signatures; 10 date; and, where applicable, retail sales taxes and acknowledgment of 11 addenda; the bidder’s name, address, telephone number, and signature. 12

Bids shall be in legible figures (not words) written in ink or typed and 13 expressed in U.S. dollars. The required certifications are included as part of 14 the Proposal Form. 15

The Contracting Agency reserves the right to arrange the proposal forms 17 with alternates and additives, if such be to the advantage of the Contracting 18

Agency. The bidder shall bid on all alternates and additives set forth in the 19

Proposal Form unless otherwise specified. 20

1-02.6 Preparation of Proposal 22

Item number 3 in the second paragraph of Section 1-02.6 is supplemented with 24 the following: 25

(November 20, 2023) 27

The fourth and fifth paragraphs of Section 1-02.6 are deleted. 28

Section 1-02.6 is supplemented with the following: 30

(November 4, 2025) 32

Bidder Questionnaire 33

The Bidder shall submit with their Bid a Bidder Questionnaire form (WSDOT 35

Form #272-022). This shall be filled out for each firm who submitted a bid 36 or quote in attempt to participate in the project whether they were successful 37 or not and include the following information: 38

1. Firm name; 40

2. Firm address including ZIP code; 41

3. Firm’s status as a DBE or non-DBE; 42

4. NAICS code applicable to each scope of work the firm sought 43 to perform in its bid; 44

5. Age of the firm; and 45

G&O #24861 1-7

6. The annual gross receipts of the firm. The Bidder may obtain 1 this information by asking each firm to indicate into what gross 2 receipts bracket they fit (less than $1 million; $1-3 million; 3

$3-6 million; $6-10 million; $10-20 million; $20-30.72 million; 4 or greater than $30.72 million) rather than requesting an exact 5 figure from the firm. 6

This form shall be received at the same location and no later than the time 8 required for the delivery of the Proposal. Failure to comply with this 9 requirement will cause this Bid to be considered irregular in accordance with 10

Section 1-02.13. 11

The Contractor may correct errors to items 2 through 6 above on the Bidder 13

Questionnaire form for a period up to 48 hours after bid opening. Bidder 14

Questionnaire forms that are still incorrect after the correction period will be 15 determined irregular. New Firm/Subcontractors may not be added to the 16 form during the correction period. A Bidder Questionnaire form that fails to 17 list a Firm/Subcontractor that appears on a different form will be considered 18 irregular in accordance with Section 1-02.13. 19

(February 17, 2026 APWA GSP, Option C) 21

The first sentence of the second paragraph is revised to read as follows: 23

All prices shall be in legible figures (not words) written in ink or typed, and 25 expressed in U.S. dollars. 26

Supplement the second paragraph with the following: 28

4. If a minimum bid amount has been established for any item, the unit 30 or lump sum price must equal or exceed the minimum amount stated. 31

Delete the last two paragraphs, and replace them with the following: 33

The Bidder shall submit with their Bid a completed Contractor Certification 35

Wage Law Compliance form, provided by the Contracting Agency. Failure 36 to return this certification as part of the Bid Proposal package will make this 37

Bid Nonresponsive and ineligible for Award. A Contractor Certification of 38

Wage Law Compliance form is included in the Proposal Forms. 39

The Bidder shall make no stipulation on the Bid Form, nor qualify the bid in 41 any manner. 42

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A bid by a corporation shall be executed in the corporate name, by the 1 president or a vice president (or other corporate officer accompanied by 2 evidence of authority to sign). 3

A bid by a partnership shall be executed in the partnership name and signed 5 by a partner. 6

A bid by a joint venture shall be executed in the joint venture name and 8 signed by a member of the joint venture. 9

1-02.7 Bid Deposit 11

(February 17, 2026 APWA GSP) 12

Revise the third sentence of the first paragraph to read: 14

For projects that are selected by the Contracting Agency to be Bid 16 electronically, the proposal bond may be in either a physical format, or an 17 electronic format via Electronic bidding is not allowed. 18

Supplement this section with the following: 20

Bid bonds shall contain the following: 22

1. Contracting Agency-assigned number for the project; 24

2. Name of the project; 26

3. The Contracting Agency named as obligee; 28

4. The amount of the bid bond stated either as a dollar figure or 30 as a percentage which represents five percent of the 31 maximum bid amount that could be awarded; 32

5. Signature of the bidder’s officer empowered to sign official 34 statements. The signature of the person authorized to submit 35 the bid should agree with the signature on the bond, and the 36 title of the person must accompany the said signature; 37

6. The signature of the surety’s officer empowered to sign the 39 bond and the power of attorney. 40

If so stated in the Contract Provisions, bidder must use the bond form 42 included in the Contract Provisions. 43

G&O #24861 1-9

If so stated in the Contract Provisions, cash will not be accepted for a bid 1 deposit. 2

1-02.9 Delivery of Proposal 4

(November 21, 2025 APWA GSP, Option A) 5

Delete this section and replace it with the following: 7

GENERAL 9

Each Proposal shall be submitted in a sealed envelope, with the Project 10

Name and Project Number as stated in the Call for Bids clearly marked on 11 the outside of the envelope, or as otherwise required in the Bid Documents, 12 to ensure proper handling and delivery. 13

Proposals that are received as required will be publicly opened and read as 15 specified in Section 1-02.12. The Contracting Agency will not open or 16 consider any Bid Proposal that is received after the time specified in the Call 17 for Bids for receipt of Bid Proposals or received in a location other than that 18 specified in the Call for Bids. The Contracting Agency will not open or 19 consider any “Supplemental Information” that is received after the time 20 specified, or received in a location other than that specified in the Call for 21

Bids. 22

If an emergency or unanticipated event interrupts normal work processes 24 of the Contracting Agency so that Proposals cannot be received at the office 25 designated for receipt of bids as specified in Section 1-02.12 the time 26 specified for receipt of the Proposal will be deemed to be extended to the 27 same time of day specified in the solicitation on the first work day on which 28 the normal work processes of the Contracting Agency resume. 29

Supplemental bid information submitted after the Proposal submittal but 31 within 48 hours of the time and date the Proposal is due, shall be submitted 32 in a sealed envelope labeled the same as for the Proposal, with 33

“Supplemental Information” added. 34

All other information required to be submitted with the Bid Proposal must be 36 submitted with the Bid Proposal itself, at the time stated in the Call for Bids. 37

G&O #24861 1-10

1-02.10 Withdrawing, Revising, or Supplementing Proposal 1

(February 17, 2026 APWA GSP) 2

Delete this section, and replace it with the following: 4

After submitting a physical or an electronic bid, if allowed under 1-02.9, Bid 6

Proposal to the Contracting Agency, the Bidder may withdraw, revise, or 7 supplement it if: 8

1. The Bidder submits a written request signed by an authorized person 10 and physically delivers it to the place designated for receipt of Bid 11

Proposals, if a physical Bid Proposal was submitted, or recalled 12 electronically via electronic method described in 1-02.9 if an 13 electronic Bid Proposal was submitted, and 14

2. The Contracting Agency receives the request before the time set for 15 receipt of Bid Proposals, and 16

3. The revised or supplemented Bid Proposal (if any) is received by the 17

Contracting Agency before the time set for receipt of Bid Proposals. 18

If the Bidder’s request to withdraw, revise, or supplement its Bid Proposal is 20 received before the time set for receipt of Bid Proposals, the Contracting 21

Agency will return the unopened Proposal package to the Bidder. The 22

Bidder must then submit the revised or supplemented package in its 23 entirety. If the Bidder does not submit a revised or supplemented package 24 before the time set for receipt of Bid Proposals, then its bid shall be 25 considered withdrawn. 26

Late revised or supplemented Bid Proposals or late withdrawal requests will 28 be date recorded by the Contracting Agency and returned unopened. 29

Requests to withdraw, revise, or supplement a Bid Proposal may be 30 submitted by the following methods: 31

1. In person at Grand Coulee City Hall, 306 Midway Avenue, Grand 33

Coulee, Washington 99133. 34

1-02.12 Public Opening of Proposals 36

Section 1-02.12 is supplemented with the following: 38

(*****) 40

Date of Opening Bids 41

The bid opening date for this project is October 28, 2026. Bids received will 42 be publicly opened and read after 11:00:59 A.M. Pacific Time on this date 43 at Grand Coulee City Hall, 306 Midway Avenue, Grand Coulee, Washington 44

99133. 45

G&O #24861 1-11

1-02.13 Irregular Proposals 2

(July 15, 2026 APWA GSP) 3

Delete this Section and replace it with the following: 5

1. A Proposal will be considered irregular and will be rejected if: 7

a. The Bidder is not prequalified when so required; 8

b. The Bidder adds provisions reserving the right to reject or 9 accept the Award, or enter into the Contract; 10

c. A price per unit cannot be determined from the Bid Proposal; 11

d. The Proposal form is not properly executed; 12

e. The Bidder fails to submit or properly complete a 13 subcontractor list as required in Section 1-02.6; or 14

f. The Bid Proposal does not constitute a definite and 15 unqualified offer to meet the material terms of the Bid 16 invitation. 17

2. A Proposal may be considered irregular and may be rejected if: 19

a. The Proposal does not include a unit price for every Bid 20 item; 21

b. Any of the unit prices are excessively unbalanced (either 22 above or below the amount of a reasonable Bid) to the 23 potential detriment of the Contracting Agency; 24

c. The authorized Proposal Form furnished by the Contracting 25

Agency is not used or is altered; 26

d. The completed Proposal form contains unauthorized 27 additions, deletions, alternate Bids, or conditions; 28

e. Receipt of Addenda is not acknowledged; 29

f. A member of a joint venture or partnership and the joint 30 venture or partnership submit Proposals for the same project 31

(in such an instance, both Bids may be rejected); 32

g. The Bidder fails to submit the Bidder Questionnaire, if 33 applicable, as required by Section 1-02.6, or if the 34 documentation that is submitted fails to meet the 35 requirements of the Special Provisions; or 36

h. If Proposal form entries are not made in ink. 37

G&O #24861 1-12

1-02.14 Disqualification of Bidders 1

(May 17, 2018 APWA GSP, Option B) 2

Delete this section and replace it with the following: 4

A Bidder will be deemed not responsible if the Bidder does not meet the 6 mandatory bidder responsibility criteria in RCW 39.04.350(1), as amended; 7 or does not meet Supplemental Criteria 1-7 listed in this Section. 8

The Contracting Agency will verify that the Bidder meets the mandatory 10 bidder responsibility criteria in RCW 39.04.350(1), and Supplemental 11

Criteria 1-2. 12

Evidence that the Bidder meets Supplemental Criteria 3-7 shall be provided 14 by the Bidder as stated later in this Section. 15

1. Delinquent State Taxes 17

A Criterion: The Bidder shall not owe delinquent taxes to the 19

Washington State Department of Revenue without a payment 20 plan approved by the Department of Revenue. 21

B. Documentation: The Bidder, if and when required as detailed 23 below, shall sign a statement (on a form to be provided by the 24

Contracting Agency) that the Bidder does not owe delinquent 25 taxes to the Washington State Department of Revenue, or if 26 delinquent taxes are owed to the Washington State 27

Department of Revenue, the Bidder must submit a written 28 payment plan approved by the Department of Revenue, to the 29

Contracting Agency by the deadline listed below. 30

2. Federal Debarment 32

A Criterion: The Bidder shall not currently be debarred or 34 suspended by the Federal government. 35

B. Documentation: The Bidder shall not be listed as having an 37

“active exclusion” on the U.S. government’s “System for 38

Award Management” database (www.sam.gov). 39

3. Subcontractor Responsibility 40

A Criterion: The Bidder’s standard subcontract form shall 42 include the subcontractor responsibility language required by 43

RCW 39.06.020, and the Bidder shall have an established 44

G&O #24861 1-13 procedure which it utilizes to validate the responsibility of each 1 of its subcontractors. The Bidder’s subcontract form shall also 2 include a requirement that each of its subcontractors shall 3 have and document a similar procedure to determine whether 4 the sub-tier subcontractors with whom it contracts are also 5

“responsible” subcontractors as defined by RCW 39.06.020. 6

B. Documentation: The Bidder, if and when required as detailed 8 below, shall submit a copy of its standard subcontract form for 9 review by the Contracting Agency, and a written description of 10 its procedure for validating the responsibility of subcontractors 11 with which it contracts. 12

4. Claims Against Retainage and Bonds 14

A Criterion: The Bidder shall not have a record of excessive 16 claims filed against the retainage or payment bonds for public 17 works projects in the three years prior to the bid submittal 18 date, that demonstrate a lack of effective management by the 19

Bidder of making timely and appropriate payments to its 20 subcontractors, suppliers, and workers, unless there are 21 extenuating circumstances and such circumstances are 22 deemed acceptable to the Contracting Agency. 23

B. Documentation: The Bidder, if and when required as detailed 25 below, shall submit a list of the public works projects 26 completed in the three years prior to the bid submittal date 27 that have had claims against retainage and bonds and include 28 for each project the following information: 29

• Name of project 31

• The owner and contact information for the owner; 32

• A list of claims filed against the retainage and/or 33 payment bond for any of the projects listed; 34

• A written explanation of the circumstances surrounding 35 each claim and the ultimate resolution of the claim. 36

5. Public Bidding Crime 38

A Criterion: The Bidder and/or its owners shall not have been 40 convicted of a crime involving bidding on a public works 41 contract in the five years prior to the bid submittal date. 42

B. Documentation: The Bidder, if and when required as detailed 44 below, shall sign a statement (on a form to be provided by the 45

G&O #24861 1-14

Contracting Agency) that the Bidder and/or its owners have 1 not been convicted of a crime involving bidding on a public 2 works contract. 3

6. Termination for Cause/Termination for Default 5

A Criterion: The Bidder shall not have had any public works 7 contract terminated for cause or terminated for default by a 8 government agency in the five years prior to the bid submittal 9 date, unless there are extenuating circumstances and such 10 circumstances are deemed acceptable to the Contracting 11

Agency. 12

B. Documentation: The Bidder, if and when required as detailed 14 below, shall sign a statement (on a form to be provided by the 15

Contracting Agency) that the Bidder has not had any public 16 works contract terminated for cause or terminated for default 17 by a government agency in the five years prior to the bid 18 submittal date; or if Bidder was terminated, describe the 19 circumstances. 20

7. Lawsuits 22

A Criterion: The Bidder shall not have lawsuits with judgments 24 entered against the Bidder in the five years prior to the bid 25 submittal date that demonstrate a pattern of failing to meet the 26 terms of contracts, unless there are extenuating 27 circumstances and such circumstances are deemed 28 acceptable to the Contracting Agency. 29

B. Documentation: The Bidder, if and when required as detailed 31 below, shall sign a statement (on a form to be provided by the 32

Contracting Agency) that the Bidder has not had any lawsuits 33 with judgments entered against the Bidder in the five years 34 prior to the bid submittal date that demonstrate a pattern of 35 failing to meet the terms of contracts, or shall submit a list of 36 all lawsuits with judgments entered against the Bidder in the 37 five years prior to the bid submittal date, along with a written 38 explanation of the circumstances surrounding each such 39 lawsuit. The Contracting Agency shall evaluate these 40 explanations to determine whether the lawsuits demonstrate 41 a pattern of failing to meet of terms of construction related 42 contracts. 43

G&O #24861 1-15

As evidence that the Bidder meets the Supplemental Criteria stated above, 1 the apparent low Bidder must submit to the Contracting Agency by 2

12:00 P.M. (noon) of the second business day following the bid submittal 3 deadline, a written statement verifying that the Bidder meets the 4 supplemental criteria together with supporting documentation (sufficient in 5 the sole judgment of the Contracting Agency) demonstrating compliance 6 with the Supplemental Criteria. The Contracting Agency reserves the right 7 to request further documentation as needed from the low Bidder and 8 documentation from other Bidders as well to assess Bidder responsibility 9 and compliance with all bidder responsibility criteria. The Contracting 10

Agency also reserves the right to obtain information from third-parties and 11 independent sources of information concerning a Bidder’s compliance with 12 the mandatory and supplemental criteria, and to use that information in their 13 evaluation. The Contracting Agency may consider mitigating factors in 14 determining whether the Bidder complies with the requirements of the 15 supplemental criteria. 16

The basis for evaluation of Bidder compliance with these mandatory and 18 supplemental criteria shall include any documents or facts obtained by 19

Contracting Agency (whether from the Bidder or third parties) including but 20 not limited to: (i) financial, historical, or operational data from the Bidder; 21

(ii) information obtained directly by the Contracting Agency from others for 22 whom the Bidder has worked, or other public agencies or private 23 enterprises; and (iii) any additional information obtained by the Contracting 24

Agency which is believed to be relevant to the matter. 25

If the Contracting Agency determines the Bidder does not meet the bidder 27 responsibility criteria above and is therefore not a responsible Bidder, the 28

Contracting Agency shall notify the Bidder in writing, with the reasons for its 29 determination. If the Bidder disagrees with this determination, it may appeal 30 the determination within two (2) business days of the Contracting Agency’s 31 determination by presenting its appeal and any additional information to the 32

Contracting Agency. The Contracting Agency will consider the appeal and 33 any additional information before issuing its final determination. If the final 34 determination affirms that the Bidder is not responsible, the Contracting 35

Agency will not execute a contract with any other Bidder until at least two 36 business days after the Bidder determined to be not responsible has 37 received the Contracting Agency’s final determination. 38

Request to Change Supplemental Bidder Responsibility Criteria Prior To 40

Bid: Bidders with concerns about the relevancy or restrictiveness of the 41

Supplemental Bidder Responsibility Criteria may make or submit requests 42 to the Contracting Agency to modify the criteria.