Draft SOW_RFI_1.12.24.pdf

OPM OPM-MACON EMERGENCY GENERATOR FUELING SYSTEM RESTORATION FY2024

1.0 ORGANIZATION AND PROJECT TITLE

1.1 Organization

U.S. Office of Personnel Management (OPM)

CIO/FITBS/HRSITPMO

4685 Log Cabin Drive Macon, Georgia 31204

1.2 Project Title:

OPM-Macon – Emergency Generator Fueling System Restoration

1.3 Number of Awards:

It is anticipated that one award will be made from this solicitation.

2.0 PROJECT DESCRIPTION

2.1 Project Background Information

Due to issues with the existing fuel tank and associated lines and pumps OPM needs the installation of new equipment adequate to pump/feed fuel from the above ground diesel fuel tank to the startup/supply tanks for the emergency diesel generators. The restoration of operability should include but not be limited to the scope of work and parts listed below.

2.2 Scope of Work:

Remove existing dual motor external system and replace with two (2) new 3/4HP submersible motor assembly and controllers. All material to be spec’d as domestic in origin. Re-pipe with 2” piping back to existing flow meters and plumb out existing H-Valve for alternating booster pumps and add swinging check valves to prevent back pressure between motors. All piping to be cut & thread on site to fit. Reuse electrical from existing booster pumps and wire in hook signal for one (1) motor control using existing wiring, conduits, & solenoids and run new conduit and circuit as required for secondary motor assembly.

All existing piping not within the first 10’ of the tank will be reused including but not limited to the day tanks, solenoids, return line & pumps, etc. Dry test both motors for wiring and purge lines to all day tanks. Test all for functionality. Clean our debris from site.

OPM OPM-MACON EMERGENCY GENERATOR FUELING SYSTEM RESTORATION FY2024

Parts List

2.3 Project Responsibilities

2.3.1 OPM shall:

a. Provide documentation in a timely manner;

b. Make personnel available for consultation/information in a timely manner;

c. Respond to requests for meetings or additional information in a timely manner; and

d. Provide access to systems, personnel, and documentation as needed in a timely manner.

2.3.2 The CONTRACTOR shall:

a. Provide personnel skilled and experienced in the performance the work required for effective completion of these projects.

b. Identify needs for documentation, information, or interaction with OPM personnel, make requests, and allow for reasonable time for response to the requests.

2.3.3 Both CONTRACTOR and OPM personnel shall:

a. Understand that any changes to the scope or substance of the project, i.e., additional task activities that impact the cost or effort required for the effective completion of the project shall be identified and presented to the CO or COR for determination as to whether a modification is warranted prior to performance on the activity taking place.

b. If a modification is warranted, then a process of description, agreement, pricing, proposal, and modification will be initiated and completed.

QTY DESCRIPTION

2 3/4 HP 240V SGL PHASE SUB MOTOR

ASSEMBLY - VL1 W/ 16" RISER

2 FE GUARDIAN CONTROL BOX W/ HOOK

ISOLATION

2 2" BRONZE 150# BALL VALVE

63 2" SCH 40 BLK STEEL STICK PIPE - PER FT

1 2" BLACK STEEL PIPE FITTING PACKAGE

2 2" X 1.5" REDUCER BUSHING

1 1.5" BLACK STEEL PIPE FITTING PACKAGE

1 3/4" ELECTRICAL PIPING PACKAGE

2 12" X 12" WEATHERPROOF ENCLOSURE

(EXTERIOR)

OPM OPM-MACON EMERGENCY GENERATOR FUELING SYSTEM RESTORATION FY2024

3.0 PROJECT DELIVERABLES AND DEADLINES

During the performance of this project, the contractor shall work at the TSG site in Macon, GA, and at the contractor site and deliver the documents as listed below.

Project Activity

Deliverable

Time Frame

Project Kickoff

Onsite kickoff and project orientation meeting with HRSITPMO contracting and program officials

Within ( 1) week of award

Project Plan and Timeline

Onsite planning session with HRSITPMO facility officials to formulate consensual plan and timeline for timely project completion

Within ( 2) weeks of award

Restoration of Fueling System

Completion of the restoration of OPM –Macon emergency generator fueling system operability in accordance with Section 2 and proposal.

Timeline to be finalized at project kickoff

4.0 PROJECT REPORTING REQUIREMENTS

The contractor shall provide weekly progress reports for the life of the project. The first report shall be due one week from start date of the task. The weekly report shall include the status of the task in terms of hours and funding expended to date, by resource and overall, as well as summarizing accomplishments.

In addition, brief weekly meetings involving OPM, and contractor task leads, management, and contract coordinators will be held as needed to review progress, set priorities, and resolve any uncertain issues.

5.0 PROJECT PERIOD OF PERFORMANCE

Anticipated period of performance is expected to begin on award date for the duration of one (1) month.

6.0 INSPECTION AND ACCEPTANCE

6.1 OPM Responsibilities

Inspect and accept all deliverables. Acceptance is contingent upon deliverables meeting all requirements outlined in this order.

OPM OPM-MACON EMERGENCY GENERATOR FUELING SYSTEM RESTORATION FY2024

Return all comments and identify all issues within 2 workdays.

6.2 Contractor Responsibilities

Provide final report responding to comments/issues within 2 workdays from the date of receipt of comments/issues.

7.0 LOGISTICS, RESOURCES, AND TRAVEL

7.1 RESOURCES

• USOPM will provide suitable work facilities.

• USOPM will provide a Project Manager that will work closely with the CONTRACTOR Project Manager throughout the project to drive it forward and achieve success.

• THE CONTRACTOR Group will provide overall Project Management throughout this process.

• THE CONTRACTOR Group will provide USOPM with the required IT skill sets to accomplish the stated services to be performed.

7.2 WORK LOCATIONS

• The primary locations of the work on this project will be the OPM site at 4685 Log Cabin Drive, Macon, GA 31204, and the contractor’s site.

7.3 TRAVEL AND PER DIEM

• No travel is anticipated for this project.

8.0 SECURITY AND PRIVACY

8.1 Security Clearances

OPM is under controlled access at all times. Contractor staff must undergo a background investigation.

OPM will provide the contractor with the appropriate forms to be completed for the initiation of the background investigation. Contractor personnel will be expected to supply the personal and job-related information necessary to facilitate the investigation.

As an alternative, contractor personnel who are only onsite at the OPM on a limited basis may be cleared via a background check completed through a local law enforcement agency in and fully escorted for the duration of their visit.

8.2 Physical Security

The OPM in Macon, Georgia, is under controlled access at all times. General access to the building is also controlled through guard protection. Contractor staff will be required to obtain picture ID badges and follow all OPM requirements related to physical and personnel security.

OPM OPM-MACON EMERGENCY GENERATOR FUELING SYSTEM RESTORATION FY2024

OPM facilities are smoking restricted workplaces. Due to the nature of the work, facilities, and requirements, contractor staff may only smoke outside in designated smoking areas.

9.0 PERSONAL SERVICES

OPM and contractor representative and staff will conduct the work of the task to avoid personal services or actions that represent personal services. This task order is not being used to procure services prohibited by Subpart 37.1 of the Federal Acquisition Regulation (FAR).