SPO Signed Part I AG Lease Signed - 25AL2193 Johnson Sauk Trail SP Farm Lease Sole Source Justification Form.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 5

Bulletin Reference Number B-46855

Requesting Agency/University IDNR

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: ORCP - AG Leasing

Need Identified Date: 2/15/2025 Supply/Service Need By Date: 3/1/2025

Project Title: 25AL2193 Johnson Sauk Trail SP Farm Lease

Vendor: Daune Miller

Provide a description of the supplies or services required:

Revenue generating farm leasing of 118.20 acres of land in 2025 at Johnson Sauk Trail State Park for agricultural purposes. Lease 25AL2193 is located in Henry County, 4th PM, Township 15 and 16 North, Range 5 East, Section 2, 3, 34 and 35. For 2025 there are 70.80 acres of corn and 47.40 acres of soybeans.

Value: Estimated Value of Initial Term, this Change Order or Amendment: 106,115.1

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: 3/20/2025

Estimated Contract End Date: 2/28/2026

Number of Potential Renewals: 0

Length of Each Renewal in Months: 0

Total Value of All Renewals: 0

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Revenue Generating Contract - Estimated Value to the Vendor $95,477.10 - Value to the State $10,638.00

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

The Vendor, Daune Miller, is currently the only vendor interested in farming this land at Johnson Sauk Trail State Park for 2025 with the cu

Are there secondary justification(s) for this sole source? Yes No

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Bulletin Reference Number B-46855

Requesting Agency/University IDNR

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 3/1/2021 2/28/2025 300,000 82.90 Acres 21AL2193 IFB

2 3/1/2017 2/28/2021 250,000 82.90 Acres 17AL2182 IFB

If more than 10, or if other comments, explain:

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

It is the Illinois Department of Natural Recourses (IDNR) policy is to use agricultural leases as a tool to support wildlife populations and recreational opportunities at sites owned or managed by IDNR. The leases developed under this program will promote ecologically sound agricultural practices to improve soil health, minimize soil erosion, improve water quality, and reduce chemical impacts to benefit wildlife populations and their habitats. IDNR recognizes its responsibility to be a leader in conservation agriculture and strives to develop an agricultural lease program to be used as models for producers throughout the state. Income generated from agricultural leases supports enhancement or establishment of wildlife habitat and recreational opportunities.

2. Provide a list and describe in detail the specifications required to satisfy the need:

Lessee shall provide all necessary labor, machinery, tools, seed, fertilizer, equipment and insurance to do all of the work necessary for a farming operation for 2025 at Johnson Sauk Trail State Park. For 2025, the total amount of leased acres will be 118.20, 70.80 planted in corn and 47.40 planted in soybeans. Vendor shall plant and harvest all crops before the start of pheasant season in November except leaving 6 standing rows of crops on the longest edge of all fields for wildlife feed and cover.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

A 5-year Competitive Sealed Bid was published (B-44658) with a bid opening date of 11/13/24. One Vendor attended the vendor meeting but no vendors submitted a bid for this farm lease. Subsequently, IDNR rebid (B-45557) with a bid opening date of 12/18/24. 2 Vendors attending this meeting and neither vendor was the same one who attended the first meeting. However, no Bids were again received for the Farm Lease. Due to no other vendors being interested in the Lease and with the farm season for 20245starting, IDNR believes it would be in the best interest of the State to enter into a single year Sole Source contract with Daune Miller so the Farm Lease is not fallow for 2025. The Department plans to re-evaluate the cropping plan and requirements and competitively bid for a 5 year term after the 2025 season.

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Bulletin Reference Number B-46855

Requesting Agency/University IDNR

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

Vendor was the only interested party for the farm lease at Johnson Sauk Trail State Park for the 2025 farm season under the requirements detailed by the Department of Natural Resources.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

All Vendors who attended the Pre-Submission Meetings were asked and selected vendor was only one interested for 2025.

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

No Vendors submitted a Bid for this farm lease either time Bid was competitively Bid.

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

The State used USDA Data for the productivity of the county in 2024 for agricultual crops and the adverage price per bushel to calculate the estimated value to the Vendor for this lease.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

DNR negotiated with the Vendor and a price was determined that fell within an approximate historical price range for the farm lease at Johnson Sauk Trail State Park that was fair to both parties.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

There would be an increased expense to the Department to properly maintain the site using Best Management Practices for agriculture and wildlife management. Revenues generated from this lease also helps offset cost to manage recreational opportunities. Loss of revenue to the site/agency would be $10,638.00 annually.

10. Is there any additional information you would like to add to justify this sole source?

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Bulletin Reference Number B-46855

Requesting Agency/University IDNR

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date 3/6/2025

Printed Name Mike Chandler E-mail Address Mike.Chandler@Illinois.gov

Phone Number 217-785-8773

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address maurice.mosley@illinois.gov

Phone Number 217-785-4494 Date 3/6/2025

Printed Name Maurice Mosley

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-441-1798 Date Mar 11, 2025

Printed Name Robert Brice E-mail Address robert.brice@illinois.gov

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Bulletin Reference Number B-46855

Requesting Agency/University IDNR

Sole Source Justification Form - Part II Section I - General Information

Project Title

Vendor

Initial Date of Procurement Bulletin Posting

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone

Printed Name Date

CPO E-mail

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229