SPO Signed B-16543 JPMC SUV Bakery Mixes SSJF.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 5

Bulletin Reference Number 21-416CMS-BOSS4-B-16543

Requesting Agency/University Central Management Services

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Central Management Services - Bureau of Strategic Sourcing

Need Identified Date: Jun 30, 2020 Supply/Service Need By Date: Aug 31, 2020

Project Title: Sole Source JPMC Bakery Mixes SUP

Vendor: ComWell

Provide a description of the supplies or services required: Bakery Mixes

Value: Estimated Value of Initial Term, this Change Order or Amendment: 2,068,657.75

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: Sep 15, 2020

Estimated Contract End Date: Sep 14, 2021

Number of Potential Renewals: 0

Length of Each Renewal in Months: 0

Total Value of All Renewals: 0

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

In accordance with CPO notice 2020.01, this is the only vendor approved by the State Use Committee to provide these services.

Are there secondary justification(s) for this sole source? Yes No

Version 7.01 Page 2 of 5

Bulletin Reference Number 21-416CMS-BOSS4-B-16543

Requesting Agency/University Central Management Services

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 Jun 29, 2018 Jun 30, 2020 3,726,698.56 JPMC State Use Bakery Mixes 19-416CMS-BOSS4-P- IFB

If more than 10, or if other comments, explain:

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

To establish a one year master contract with a State Use Vendor to allow the Department of Corrections, Department of Juvenile Justice, Department of Human Services and the Department of Veterans Affairs to purchase Bakery Mixes on an as needed basis for the life of the contract.

2. Provide a list and describe in detail the specifications required to satisfy the need:

Bakery Mixes

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

This contract will allow The Department of Corrections, Department of Juvenile Justice, Department of Human Services and the Department of Veterans Affairs to utilize cost savings from a State Use contract which maximizes and leverages their buying power and in turn provides work for persons with developmental disabilities. This also allows for the smaller institutions to take advantage of the same prices as the larger institutions. Without a statewide master contract, the Department of Corrections, Department of Juvenile Justice, Department of Human Services and the Department of Veterans Affairs would have a disruption in serving food to those individuals in the various facilities. The State Use Vendor provides opportunities for those with developmental disabilities to be a productive part of society.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

A State Use Vendor is a not-for-profit entity that employs individuals with developmental disabilities.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

Version 7.01 Page 3 of 5

Bulletin Reference Number 21-416CMS-BOSS4-B-16543

Requesting Agency/University Central Management Services

5a. If no, why weren't alternatives evaluated?

State Use Vendor has been supplying Bakery Mixes to the Department of Corrections, Department of Juvenile Justice, Department of Human Services and the Department of Veterans Affairs for at least 15 years.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

Based on past history and current market.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

Without this contract, institutions would be required to make small purchases, resulting in additional costs to the State. If this contract is not approved this would result in a loss of work for the State Use Vendor which could result in the loss of employment for the developmentally disabled.

10. Is there any additional information you would like to add to justify this sole source?

This contract will provide approximately 40 persons with developmental disabilities with job training.

Version 7.01 Page 4 of 5

Bulletin Reference Number 21-416CMS-BOSS4-B-16543

Requesting Agency/University Central Management Services

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Jul 15, 2020

Printed Name David Beck E-mail Address david.beck@illinois.gov

Phone Number 217-782-7329

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address ron.wilson@illinois.gov

Phone Number 217/557-2412 Date Aug 11, 2020

Printed Name Ron Wilson

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-299-4919 Date Aug 19, 2020

Printed Name John H.H. Demien, CPPB E-mail Address john.demien@illinois.gov

Version 7.01 Page 5 of 5

Bulletin Reference Number 21-416CMS-BOSS4-B-16543

Requesting Agency/University Central Management Services

Sole Source Justification Form - Part II Section I - General Information

Project Title Sole Source JPMC Bakery Mixes SUP

Vendor ComWell

Initial Date of Procurement Bulletin Posting

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 312-415-9612

Printed Name Ellen H. Daley Date

CPO E-mail Ellen.H.Daley@Illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@Illinois.gov