I.P-2.3 Brand Name Justification_Redacted.pdf

This is a Memorandum to the File documenting a justification for using other than full and open competition for a simplified acquisition threshold purchase under FAR 13.106-1(b)(1)(i).

The acquisition is for repair components for Building 214 Calibration Lab HVAC Compressor System, with an estimated cost of $34,922.35 and a required delivery date of September 1, 2026. The required items include two each compressor units (A2, B1; Part# P045-25071K), one each drier core (Part# D48), one each SPM board (Part# 30RB660057), and two each compressor contactors (Part# RC6800051). The manufacturer or service provider identified is "Carrier," though contact information fields remain incomplete. The justification for single-source procurement is based on brand name requirements, with the document checked under Section B (Brand Name) as the determination basis. The supporting rationale explains that the Carrier HVAC system is proprietary and requires exact component matching with existing control architecture; non-OEM parts risk electrical mismatch, catastrophic failure, and warranty voidance. Additionally, the document notes that while aftermarket "universal" parts exist in the market, they cannot be safely modified to meet the agency's needs without degrading system efficiency and increasing facility downtime risk. The Carrier restriction is justified as necessary to guarantee quality control for this mission-critical calibration laboratory application. Technical certification was completed by Zachery Thomas, Supervisory Facilities Engineer, PHNSY&IMF, on July 22, 2026. The Contracting Officer approval section remains unsigned and undated.