II.S-1 RFQ-SPMYM4-26-Q-3425.pdf

Request for Quotation (RFQ): Non-Commercial Level I / GSI Component

Subject: Request for Quotation (RFQ) : Non-Commercial Level I / GSI Component � CAP SCREW RFQ Number: SPMYM426Q3425 Unrestricted (Full & Open Competition) Product Service Code (PSC): 5305 NAICS Code: 332722---

1. Description & Authority

This is a request for quotation for non-commercial products prepared in accordance with FAR Subpart 13.5 and simplified acquisition procedures. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation package will not be issued.

The resulting award will be a Firm-Fixed-Price purchase order issued on a DD Form 1155.

2. Requirement & Critical Quality Specifications

Item Name: CAP SCREW Part Number: 96169- 90-14-G1050 Quantity: 4 EA Item Description: SCREW, CAP, HEX HEAD, NICUAL, 2.250"-4.5UNC-2A X 10.500"

LONG, MIL-DTL-1222 TYPE 1; QQ-N-286.

SEE ATTACHED TDP FOR TECHNICAL DATA PACKAGE/CDRLS. CHEMICAL

ANALYSIS AND MECHANICAL PROPERTIES TEST REPORTS REQUIRED. DATA SHALL

BE REPORTED IN

ACCORDANCE WITH DI-MISC-81020.

GSI REQUIRED.

VENDOR ACKNOWLEDGEMENT OF K-MONEL HEAT REVIEW APPLIES, SEE

ATTACHED.

VENDOR TO SUPPLY ONE ADDITIONAL FASTENER PER HEAT/LOT PER PARA 3.2 OF

TDP.

SEE NOTES 55 AND 103.

NOTE 55: THREAD DIMENSIONS & DESIGNATIONS SHALL BE INTERPRETED IN

ACCORDANCE W FED-STD-H28 & ANSI Y14.6

RESPECTIVELY.

NOTE 103: ITEMS REFERRED TO THIS NOTE ARE SUBJECT TO THE SUBSAFE DESIGN

REVIEW REQUIREMENTS OF NAVSEA

0941-041-3010.

SEE ATTACHED TECHNICAL DATA PACKAGE.

GSI Required Certificate of Conformance/Compliance Required

INVOKE MERCURY EXCLUSION CLAUSE

LEVEL 1 MATERIAL

FOB Point: Destination (Contractor bears shipping costs/risk to the delivery point)

Inspection & Acceptance: SOURCE / SOURCE (Mandatory). This requirement mandates Government Source Inspection (GSI). A Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR) must perform in-process quality audits, verify raw mill heat logs, and execute final acceptance at the manufacturing facility prior to shipment. Standard commercial destination acceptance is not permitted for this Level I safety item.

Material Control (Level I): The contractor must provide unbroken, original (untranscribed) Objective Quality Evidence (OQE) from the raw metal mill run, mapped directly to unique physical markings etched onto each component.

3. Small Business Set-Aside & Nonmanufacturer Rule (NMR) Notice

This requirement is initially set aside for small business concerns. In accordance with FAR 52.219-33, any small business distributor or non-manufacturer submitting a quote must provide a product manufactured by a domestic small business concern. GSI will be mandated at the physical location of the actual domestic manufacturer.

4. Cascading Evaluation & Market Research Provisions

To guarantee a timely award and protect the supply chain, a cascading evaluation procedure will be used:

Initial Preference: Quotes from eligible small business concerns will be evaluated first.

Automatic Dissolution: If market research or the evaluation process reveals there is no reasonable expectation of receiving�or if the government does not receive�at least two

(2) technically acceptable quotes from responsible small business concerns, the small business set-aside will automatically dissolve.

Large Business Participation: Large businesses are highly encouraged to submit a quote. In the event the small business set-aside dissolves, the government will simultaneously proceed to evaluate quotes submitted by large business concerns under full and open competitive procedures without re-advertising.

5. Source Approval Requests (SAR)

If the offeror (or their underlying manufacturer) is not currently an approved military source for this Level I part, a complete Source Approval Request (SAR) package must be submitted concurrently with the quote. Offers from unapproved sources failing to submit a technically sufficient SAR package will be rejected without further evaluation.

6. Submission Instructions & Evaluation Criteria

Quotes must include a technical data sheet confirming compliance with Level I traceability, confirmation of ability to host DCMA for GSI at the manufacturing origin, and a complete price breakdown.

EVALUATION CRITERIA (Lowest Price Technically Acceptable): Award will be made to the lowest-priced, responsible offeror whose quote conforms to the solicitation and is determined to be technically acceptable (subject to the cascading rules outlined in Section 4). To be determined technically acceptable, the offeror must explicitly agree to and demonstrate compliance with:

1. FAR 52.246-11 Higher-Level Contract Quality Requirement: Full compliance with ISO 9001, AS9100, or equivalent military quality frameworks.

2. Level I Traceability: Provision of original, untranscribed mill test reports tracked to unique Material Identification and Control (MIC) numbers physically marked on the parts.

3. Specialty Metals Compliance: Adherence to DFARS 252.225-7009.

4. Technical Acceptability: Meeting all drawings, specifications, and strict Level I Objective

Quality Evidence (OQE) tracking.

5. Quality Framework: Ability to successfully comply with and host Government Source

Inspection (GSI) via DCMA.

6. Price: The lowest total evaluated price.

Quotes are due no later than June 5, 2026, at 3:00 HST via email to wongduean.a.guajardo.civ@us.navy.mil.

Mandatory Clauses Incorporated into this Solicitation:

FAR 52.246-2 � Inspection of Supplies�Fixed-Price (Establishes GSI authority) FAR 52.246-11 � Higher-Level Contract Quality Requirement (Mandates ISO/AS9100 systems) DFARS 252.225-7009 � Restriction on Acquisition of Certain Articles Containing Specialty

Metals (Domestic melting rule)

E06 Prescription: 46.402 Contracting officers shall include procurement note E06 in solicitations and contracts that require source inspection and acceptance.

E06 Inspection and Acceptance at Source (JUN 2018) Inspection and acceptance are at source. The place of acceptance is the location where the Government conducts the last inspection before shipment, unless the contractor indicated a different physical location for acceptance below. The contractor shall indicate the location where supplies will be inspected, if different from the production location: Commercial and Government Entity (CAGE) code:

Address: Applicable to contract line item numbers(s) (CLIN(s)): The contractor shall indicate the location where packaging will be inspected, if different from the production location: ( ) Same as for supplies OR CAGE code: Address: Applicable to CLIN(s): The contractor shall indicate the location where supplies will be accepted, if different from the inspection location: Commercial and Government Entity (CAGE) code: Address: Applicable to contract line item numbers(s) (CLIN(s)): *****

G01 Additional Wide Area Workflow (WAWF) Information (AUG 2017) Contractors shall include the Transportation Control Number (TCN) and carrier shipment tracking information when submitting the DD250/iRAPT Receiving Report in Wide Area Workflow (WAWF) in order to assist with material inspection and acceptance. *****

H04 Sourcing for Critical Safety Items (APR 2024) The contractor procuring, modifying, repairing, or overhauling a critical safety item shall only use a source approved by the head of the design control activity. *****

H15 Transporter proof of delivery (TPD) (JAN 2021) (a) Definition. As used in this procurement note, transporter proof of delivery (TPD) means a commercial document that is generated by the Contractor and/or the Contractor�s transporter of supplies and that is signed by the Government customer in order to document delivery of supplies under this contract/order.

Examples of TPD are United Parcel Service (UPS) or Federal Express (FEDEX) delivery tracking reports. TPD documentation must include a customer signature, or visibility of the name of the customer who signed. (b) When this procurement note is included in the contract or order, the Government may use TPD, in combination with adequate Contractor documentation cross-referencing the TPD to the specific supplies provided, as a basis for accepting the supplies.

TPD with adequate supporting documentation satisfies the receipt report requirement and, coupled with acceptance, allows the Government to initiate the payment process, if all other applicable payment conditions are satisfied. (c) To facilitate the payment process, the Government will initiate a request for the Contractor to provide TPD when the customer has not provided receipt acknowledgement to the buying activity. If TPD is requested and the Contractor agrees to provide it, the documentation must include the customer signature, or visibility of the name of the customer who signed, and as much of the following information as possible: (1) Contract number or order number; (2) Contract line item number (CLIN); (3) Unit price; (4) Quantity of items; (5) Extended price; (6) National stock number (NSN); (7) Delivery date; (8) Recipient organization's name and address; (9) Receiving activity Department of Defense activity address code (DoDAAC); (10) Requisition document number (and suffix, when applicable); (11) Shipment number; (12) Invoice number; and (13) Location where the carrier made delivery (activity name, building number, city, state). (d) Process for submitting TPD documentation. (1) Enter wide area workflow (WAWF) using the ``history folder,'' enter the appropriate contract data, and recall the receiving report (RR); (2) Click on �attachment.� Browse and upload the TPD and any additional Contractor documentation required to provide the information identified in paragraph (c) of this procurement note. (Attachments created in any Microsoft Office product or in PDF format are acceptable.); and (3) Click on �submit.� (e) Responsibility for supplies. (1) Title to the supplies passes to the Government after delivery to the point of first receipt by the Government and subsequent acceptance.

L06 Agency Protests (DEC 2016) Interested parties may file an agency level protest with the contracting officer or may request an independent review by the chief of the contracting office (CCO). Independent review by the CCO is an alternative to consideration by the contracting officer and is not available as an appellate review of a contracting officer decision on a protest previously filed with the contracting officer. Absent a clear indication of the intent to file an agency level protest with the CCO for independent review, protests will be presumed to be protests to the contracting officer. *****

L08 Use of Supplier Performance Risk System (SPRS) in Past Performance Evaluations (JUN 2024) (1) The Government will use the Supplier Performance Risk System (SPRS) (https://www.sprs.csd.disa.mil/) (formerly Past Performance Information Retrieval System � Statistical Reporting (PPIRS-SR)) and may use other performance history to evaluate suppliers past performance. (2) SPRS collects quality and delivery data on previously awarded contracts and orders from existing Department of Defense reporting systems to classify each supplier�s performance history by Federal supply class (FSC) and product or service code (PSC). The SPRS application provides the contracting officer quantifiable past performance information regarding a supplier's quality and delivery performance for the FSC and PSC of the supplies the Government is purchasing. (3) The contracting officer will use the quality and delivery classifications identified for a supplier in SPRS to evaluate a supplier�s past performance in conjunction with the supplier�s references (if requested). The Government will use this past performance information in accordance with the basis for award stated in the solicitation. (4) SPRS generates classifications daily for each contractor. The SPRS Software User's Guide for Awardees/Contractors (https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf) and the SPRS Government User Guide (https://www.sprs.csd.disa.mil/pdf/SPRS_Government.pdf) provide instructions for accessing SPRS classifications. Contractors have access to SPRS for their own classifications only. Suppliers are encouraged to review their own classifications; the SPRS reporting procedures and classification methodology detailed in the SPRS Software User's Guide for Awardees/Contractors (https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf); and the SPRS Evaluation Criteria

(https://www.sprs.csd.disa.mil/pdf/SPRS_DataEvaluationCriteria.pdf). The SPRS Software User's Guide for Awardees/Contractors (https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf) provides the method to challenge a rating generated by SPRS.

L22 Restriction of Alternate Offers for Source Controlled Items (SEP 2017) (1) The manufacturers listed on the source control drawing applicable to the item in the procurement item description (PID) are the only approved sources. The item can be acquired from other suppliers, with adequate supply chain traceability documentation to demonstrate the item was produced by one of the approved manufacturers. (2) DLA will not evaluate alternate offers for this item. Offerors who are interested in qualifying their product for purposes of future acquisitions must contact the design control activity specified on the source control drawing.

(3) Award of this solicitation will not be held pending qualification and approval of any product. If an offeror�s product was recently approved but has not been added to the list of approved sources specified on the source control drawing, the offeror must submit a copy of the design control activity's letter of approval with its offer. *****

L31 Additive Manufacturing (JUN 2018) (1) Additive manufacturing (AM) is a process of joining materials to make objects from three dimensional (3D) model data, usually layer upon layer, as opposed to subtractive manufacturing methodologies, which remove material from areas where it is not desired, or other traditional manufacturing technologies, such as molding or stamping. (2) Unless AM is specifically authorized in the solicitation/contract, quotes/offers may not include parts or supplies made using the additive manufacturing process. The Government will not evaluate offers that include an item or items produced using AM, and such offers are not eligible for award for the current procurement. A quoter/offeror proposing to supply an AM- produced item may submit a request to the contracting officer for approval of the item for evaluation by the Engineering Support Activity (ESA) for acceptability for future procurements of the same items. (3) If an item produced using AM is presented to the Government for inspection and acceptance that was not authorized in the solicitation/contract, the Government may reject the item as nonconforming. *****

M06 Evaluation of Offers of Alternate Product for Part Numbered Items (SEP 2016) Offers of alternate product will not be evaluated for the contract action if: (1) The solicitation is automated; (2) It does not meet the dollar threshold for savings, after an evaluation factor of $600 is applied for coordination with each ESA; or (3) When the time proposed for award does not permit evaluation and delay of award would adversely affect the Government. *****

MERCURY EXCLUSION CLAUSE FOR MERCURY FREE PROCUREMENT ( LC-2, JAN

2013) Mercury or mercury compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Supplier shall certify that all items furnished under this contract are free of mercury or mercury compounds.

SPECIFICATION CHANGES

Changes to specifications or other contract technical requirements are not allowed unless approved in writing by the contracting officer.

TRACEABLE OBJECTIVE QUALITY EVIDENCE (OQE) (CIM 2024-8)

(a) Traceable Objective Quality Evidence (OQE) that shows actual test results for chemical and mechanical properties in conformance to the material specification is required.

(b) The material specification along with the revision/amendment shall be cited on the OQE.

(c) A Certificate of Compliance (COC), which is a signed document attesting the items delivered on the contract are in full compliance with all contract requirements, must be provided.

(d) Traceability shall be provided via a unique heat/lot number/code permanently marked on the material per MILSTD-792 (latest) and shown on the OQE certification document.

(e) Where the applicable product specification does not require permanent heat or lot markings, the material shall be tagged or received in a package, envelope, bag or box that is annotated with the heat, lot number and codethat is traceable to the OQE certification document.

CERTIFICATIONS REQUIRED WITH DELIVERY OF MATERIAL (CIM 2012-1)

All certifications are required to be delivered with the material. Payment on material for which certifications are not received will be withheld.

(See attached technical documentation/drawings for full item specifications)