SPMYM126Q4059-SOW NAVAL FORK Rev-60438640.pdf

GENERAL INFORMATION

Title of Project: UPS Replacement

1. Objectives

• Replace the existing UPS system with a new, fully functional unit

• Maintain continuous power to critical loads during the transition

• Improve system reliability, efficiency, and capacity (if applicable)

• Ensure compliance with current electrical and safety standards

2. Scope of Work

This is a supply contract to replace the current Uninterruptible Power Supply (UPS) system located at Portsmouth, VA 23507 with an equivalent or better system. The vendor will remove the old unit, install the new unit, dispose of old batteries, and calibrate and synchronize the system to recognize the new batteries.

2.1 Pre-Installation Activities

• Site assessment and verification of existing UPS configuration

• Load analysis and capacity validation

• Review of electrical infrastructure and compatibility

• Development of installation and cutover plan

• Coordination with stakeholders and scheduling of maintenance window

3.2 Equipment Procurement

• Supply of new UPS system (including batteries and cabinets)

• Delivery and staging of equipment onsite

• Verification of equipment against specifications

3.3 Installation

• Safe shutdown and decommissioning of existing UPS system

• Removal/disposal (no existing electrical or environmental issues)

• Integration with existing power distribution units (PDUs) and infrastructure

• Installation of monitoring and management interfaces

3.4 Testing and Commissioning

• Initial system startup and configuration

• Functional testing of UPS operation (normal, battery, and bypass modes)

• Load testing (if required)

• Verification of alarms, notifications, and monitoring systems

3.5 Cutover and Transition

• Execution of planned cutover to the new UPS system

• Validation of uninterrupted power to critical loads

• Monitoring during stabilization period

3.6 Documentation

• Provide a report for the installation of the unit

4. Deliverables

• Installed and fully operational UPS system

• Decommissioned and removed current system

• Test reports provided

5. Roles and Responsibilities

Contractor/Vendor

• Provide all equipment, tools, and labor

• Execute installation, testing, and commissioning

• Ensure compliance with safety and regulatory standards

• Provide documentation and training

Client

• Provide access to sites and relevant infrastructure

• Approve schedules and maintenance windows

• Ensure availability of key personnel during cutover

• Review and approve deliverables

6. Project Timeline

• Performance Period: One-time service

• Type of Contract: Firm-Fixed Price

• Place of Performance: Building 1500 1st Floor Bldg. 9 Portsmouth, VA 23507

7. Assumptions

• Existing infrastructure is in suitable condition for UPS replacement

• Required permits and approvals will be secured prior to installation

• Work will be performed during agreed maintenance windows

8. Constraints

• Limited downtime availability for critical systems

• Physical space and access limitations

• Environmental and safety regulations

9. Acceptance Criteria

• Successful completion of all tests and commissioning activities

• All documentation delivered and approved

10. Change Management

Any changes to scope, timeline, or deliverables must be documented and approved through a formal change request process.