SOE_TLSP_-_Pre-Proposal_Information_Session_Briefing_Charts.pptx

SPECIAL OPERATIONAL EQUIPMENT

TAILORED LOGISTICS SUPPORT PROGRAM

Pre-Proposal Information Session

July 11, 2013

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Courtney Baysmore, Acquisition Specialist DLA Troop Support-FCCB

Meghan E. Michalski, Contracting Officer DLA Troop Support-FCCB

Howard T. Page III, Division Chief DLA Troop Support-FCC

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

AGENDA

9:00 am Introduction and Overview of the Construction and Equipment Directorate Overview of the Tailored Logistics Support (TLS) Programs 9:20 am General Overview of the Special Operational Equipment TLS Program Background/ Program Description 9:30 am Solicitation (SPM8EJ-13-R-0001) 10:00 am Reverse Auction 10:20 am Post-Award Administration 10:30 am Break 10:45 am BidWiser: Ordering and Pre-Award Process 11:00 am Business Integrity 11:20 am Question & Answer Session

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Amendments Supersede Pre-Proposal Meeting Discussions

REMINDER: NOTHING SAID DURING THIS PRE-PROPOSAL INFORMATION SESSION IS BINDING OR INCORPORATED INTO THE SOLICITATION UNTIL A FORMAL WRITTEN AMENDMENT HAS BEEN ISSUED. ANY TOPICS DISCUSSED DURING THE MEETING OR PRESENTATIONS ARE FOR GENERAL INFORMATIONAL PURPOSES ONLY.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Troop Support

Construction and Equipment Directorate Introduction and Overview

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Executive Agency for Class IV

…effective and efficient logistical support

Light Bulbs to Bulldozers Three Types of Tailored Programs

Prime Vendor / Tailored Logistics Support Maintenance, Repairs and Operations Supplies Special Operational Equipment Metals Lumber Fire & Emergency Services Equipment

Long Term Contracts Heavy Equipment Procurement Program

Traditional Safety & Rescue Equipment Containers & RFID Tags Lighting Material Handling Equipment Construction & Equipment A Unique DLA Supply Chain Variety of Products

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Construction & Equipment is a unique supply chain supporting the war fighter on a large variety of items from fire extinguishers to fire trucks

C & E has several types of Acquisition Programs, which focus’s on the needs of the war fighter

Prime Vendor / Tailored Logistics Support Contracts are long term contract with a commercial distributor, original equipment manufacturer (OEM), or third party logistics provider for integrated logistics support that may include forecasting, inventory management, distribution, engineering support, technical services or other services to support customer needs and normally include performance metrics. The benefits of the PV and TLSP programs include brand name preference, competitive pricing, commercial warranties, and 24 customer support. The program has also resulted in reductions in lead-times and significant processing cost savings An example is the Fire & Emergency Services Program includes a wide range of equipment, incidental services and training in support of the “First Responders” and “Domestic Preparedness” groups

Long Term Contracts / Traditional – these are the traditional forms of contracting that focus’s on contracting direct with OEMs. The Heavy Equipment Program commonly referred to as HEPP allows customers to customize their purchases of items like Fire Trucks based on their needs. Also within the area of traditional support the C&E Lighting Team offers the full range of commercial lighting and a full catalog of portable and hand held lighting such as self generated lighting towers, tent lights, flash lights and drop lights.

Forklifts

Sandbags

Construction & Equipment Supply Chain

Bastions

Concertina Wire

Containers

AM2 Matting

Metals

ADP

Diving Equipment

Lumber

Fire Trucks

Lighting WEBSITE: http://www.dscp.dla.mil/gi/

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Construction & Equipment Supply Chain: These are examples of the diverse items managed by C&E.

What is a TLSP ?

Tailored Logistics Support Program

DLA TROOP SUPPORT

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

“A distributor of a defined group of commercial products to customers in an assigned region or area of responsibility” Commercial items from a variety of manufacturers.

Commercial items are requisitioned by customers via electronic ordering systems.

The TLSP vendor fills, ships, and tracks the order through final acceptance.

Modeled after best commercial inventory practice Has enabled DLA to reduce inventory levels and holding costs while improving the responsiveness of the supply system to user needs.

Has given customers a wide selection of commercial items to meet their needs.

TLSP Concept

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Improved access to wide range of high-quality commercial products

Rapid and predictable delivery in a manner conducive to customer needs

Reduced overhead charges

Reduction in manpower needed to manage items

Elimination of Government inventory investment

Reduction in Government infrastructure costs

TLSP Benefits

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

SOE TLS Program Overview

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

SOE TLS Program Overview The Special Operational Equipment (SOE) TLS Program provides Worldwide Support.

Estimated dollar value (including options): $4 Billion (5 years)

Maximum dollar value (including options): $10 Billion (5 years)

Provide support by providing all special operational supplies, equipment, and related incidental services required by DLA customers worldwide to perform their missions utilizing a combination of commercial support capabilities.

Customers include the Department of Defense (DoD), federal agencies, and any other authorized customers located worldwide.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

SOE TLS Program Overview Scope:

The contractor is to provide various types of special operational equipment and related incidental services under the proposed contracts including but not limited to: survival gear, tactical equipment, protective eyewear and vision enhancing equipment, escalation of force equipment, visit board search and seizure (VBSS), scuba gear, surface diving gear, thermal protection equipment, communication devices, compressors, hazardous material (HAZMAT), air purification devices, hyperbaric instrumentation, lifesaving equipment and other safety items.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

SOE TLS Program Overview Types of Items:

Items include, but are not limited to:

Tactical Equipment Personal Protection Equipment Protective Eyewear and Vision Enhancing Equipment Escalation of Force Equipment Visit Board Search and Seizure (VBSS) Scuba Gear and Miscellaneous Diving Equipment Thermal Protection Equipment Surface Supplied Diving Equipment Communication Devices (such as walkie-talkies, two-way radios, etc.)

Compressors and Air Purification Systems Hyperbaric Instrumentation & Equipment and Saturation Equipment Lifesaving/Search and Rescue Equipment Air Crew Support and Flight Deck Safety Items Underwater Tools Protective Gear, Miscellaneous Apparel, Clothing and Textiles Load Carrying Equipment (vests, backpack systems, trunk lockers, etc.)

Lethality Support Items (slings, holsters, straps, fasteners, reflective belts, etc.)

Mountain Climbing Equipment Survival Gear and Equipment Kits

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

SOE TLS Program Overview

Red dots indicate the various locations of some of the major customers supported under the Program Worldwide Approach

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Program Objectives & Expected Outcomes Program Objectives:

Support customers worldwide with special operational equipment and incidental services.

Expected Outcomes:

Multiple-Award Contracts in accordance with FAR 16.504 that will provide for the following:

End – to – End Logistics Support Supply Chain Management Distribution Quality Assurance Commercial Items

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Solicitation

SPM8EJ-13-R-0001

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Solicitation FAR Part 12 Acquisition of Commercial Items:

Competitively awarded using Best Value Tradeoff Source Selection Process

5 year Indefinite Delivery, Indefinite Quantity (IDIQ) Contracts Two year base period with three one-year option periods Implementation or Ramp up period of 60 days, if needed (included in the two year base period)

Estimated dollar value (including options): $4 Billion (5 years)

Maximum dollar value (including options): $10 Billion (5 years)

Annual Guaranteed Minimum: $250,000.00 (Base period minimum is $500,000.00; Each option period has a minimum of $250,000.00)

100 % Small Business Set-Aside

F.O.B. Destination in accordance with FAR 47.303-6

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Solicitation Best Value Tradeoff Process:

Factor 1: Past Performance – Confidence Assessment Both relevancy and contractor performance will be evaluated to formulate a final past performance confidence assessment rating.

Factor 2: Technical Merit

Notes:

NOTE 1: Factor I is more important than Factor II.

NOTE 2: Under Factor I, both relevancy and contractor performance will be evaluated to formulate a final past performance confidence assessment rating. This overall rating is known as the Past Performance – Confidence Assessment.

NOTE 3: Factor II will be evaluated for technical merit and technical risk in accordance with the combined technical/risk rating methodology set forth in the DOD Source Selection Procedures.

NOTE 4: If any portion of the information required in a factor is not provided, the offeror’s rating for such a factor may be adversely affected.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Solicitation Price Evaluation List:

Solicitation will use a Price Evaluation List of 194 items for evaluation purposes, which includes 193 supply items and 1 line item for an incidental service. The initial items listed on the Price Evaluation List have been determined by usage history from the current SOE TLSP.

Offerors are to provide F.O.B. Destination end unit prices for a minimum of 90% of the items on the Pricing Evaluation List. The incidental service line item must be included in that 90%.

Offerors determined to be in a competitive range will undergo further price analysis.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Solicitation Alternate Items:

Offerors may submit alternate items for items listed on the Price Evaluation List.

Offerors shall furnish with its offer legible copies of all drawings, specifications, or other data necessary to clearly describe the characteristics and features of the alternate product being offered.

In addition, the offeror shall provide a cross reference list comparing the features and capabilities of the alternate item offered to the exact item listed on the Price Evaluation List sufficient to enable the Government to determine whether the offeror's product is equal to the product cited in the Price Evaluation List .

The Contracting Officer will make a determination on the acceptability of an alternate item.

NOTE: The offeror may submit pricing for an item on the Price Evaluation List as well as submit pricing for an alternate item.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Solicitation Pricing Strategy:

Pricing of all Price Evaluation List items and approved alternates will be determined fair and reasonable by the Contracting Officer prior to award.

The Price Evaluation List pricing for each awardee will serve as the respective ceiling price in the contract for the two (2) year base period and three one (1) year option periods.

Base Period and Option Year pricing will be requested as part of the price proposal.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

REVERSE AUCTION

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Reverse Auction DLAD Clause 52.215-9023 - Reverse Auction may be utilized as a pricing tool during negotiations after initial competitive range determination has been made.

A Reverse Auction may be conducted on all items on the Price Evaluation List.

Offerors will be able to see the low offer for each corresponding item (Low Offeror will remain Anonymous during Auction).

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Reverse Auction Overview

Auctions are hosted on the Procurex DLA Website Web-based, User Friendly

Events are Invitation Only

Comprehensive Training will be provided in advance

Supplier Support DLA Representative Procurex Helpdesk

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Reverse Auction Steps Register Company

Modify Profile and Create Users

Access Training

Participate in Mock Auction Mock Auction runs for approximately one week

Live Auction Contains automatic extensions which provides each Vendor a fair opportunity to submit best offer

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Reverse Auction

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Post-Award Administration

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Post-Award Administration Post-Award Information Sessions will be held with all successful awardees.

DLA Troop Support is responsible for managing and administering contracts.

Performance Measurements Metrics:

Contractors must maintain a minimum of 95% line item fill rate (quantity delivered versus quantity ordered for a particular line item) Contractors must maintain a minimum of 90% on-time delivery fill rate (quantity delivered on-time versus quantity delivered) Contractors are required to quote on a minimum of 90% of RFQ’s.

Contractor Performance Assessment Reporting System (CPARS) Contract information shall be entered in CPARS and annual assessments input by the Contracting Officer.

Monitor Contract Performance DLA Troop Support shall conduct In-Process Reviews (IPR) with contractors at least once per year; IPRs may be conducted more often should the Head of the Contracting Activity (HCA) deem it necessary.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Post-Award Administration Contract Length:

The solicitation contains a two (2) year base and three (3) one (1) year option periods.

Ramp-up/transition time of 60 days is included in the two year base period.

Contracting Officer determines if exercising option is in the best interest of the Government.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Delivery Orders:

All delivery orders will be competed except as outlined in FAR 16.505(b)(2).

Awardee selected based on Best Value decision (LPTA, Tradeoff, other).

Selection criteria will be stated in the delivery order RFQ.

The Contracting Officer will make a fair and reasonable determination for every item requested prior to awarding each delivery order.

Reverse Auction may be utilized for delivery orders in accordance with DLAD 52.215-9033 .

Post-Award Administration

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Systematic Support:

Enterprise Business System Outline Agreement

BidWiser Program and KO Portal BidWiser: competitive pricing tool Used to issue post award RFQs, evaluate offers received and document award decisions Each decision and all documentation will be reviewed by the contracting officer TLS Vendor notified of award TLS Vendor creates EDI 855 Purchase Order Acknowledgement Contracting Officer checks and releases award in KO Portal Obligation recorded in SAP

Use of EMALL may be incorporated into the new contract

Enterprise Linked Logistics Information System-Next Generation (ELLIS-NG) will be used to measure vendor performance

Post-Award Administration

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Post-Award Administration BidWiser Overview Customer places order directly with DLA Troop Support Delivery Order RFQ Process Allows DLA Troop Support to scope check requested items Communications channel for soliciting and receiving vendor offers Decision support tool for analyzing offers Communications channel back to successful offeror

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Post-Award Administration Bidwiser Overview

Standardized Excel templates and email enable the processing of customer order requests request for quotes from vendors processing vendor offers making vendor selections

Once a vendor offer is accepted for an order, the selected vendor submits the order information to DLA Troop Support via an EDI-855 transaction.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Order Process Flow Vendor Receives RFQ Spreadsheet via email

C&E Loads and Evaluates All Offers C&E Receives/Loads the Customer Order Request C&E Approves the Order Request Lines C&E Sends RFQ via Email to Vendors C&E Selects Winning Offers Vendor Submits Quote to C&E via email to a predetermined email address

Order Request Customer submits order on spreadsheet to C&E

3 day response Vendor Researches Item(s), Establishes Pricing Vendor Submits EDI-855 to DAASC for Final Processing and Award Winning Vendor(s) Are Notified via Email with a Spreadsheet of Order Items 2 days to submit

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

BUSINESS INTEGRITY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Troop Support Business Integrity STEWARDSHIP – Troop Support and Industry as Co-Stewards

Affordable and Sustainable Warfighter Readiness Solutions

Troop Support Initiatives Lean Six Material cost reduction (goal 10%) Fraud, waste and abuse prevention and detection Small business readiness partners/SDVOSB

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Procurement Integrity

All contractors/offerors on an even playing field

All questions should be directed to the Contracting Officer or designees

Company proprietary information will be safeguarded by the KO

Responses to relevant questions will not release proprietary information DLA Troop Support Business Integrity

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Troop Support Business Integrity Caution Notice in Solicitation FAR 3.10 Contractor Code of Business Ethics and Conduct FAR 52.203-13, Contractor Code of Business Ethics and Conduct (FEB 2012) Policy Government contractors must conduct themselves with highest degree of integrity and honesty.

Contractors should have a written code of business ethics and conduct.

Used in contracts/solicitations over $5Million/in excess of 120 days Flow down to subcontractors valued in excess of $5Million/120 days All disclosures of violations of False Claims Act or Federal criminal law shall be directed to DODIG/Contractor Disclosure office with a copy to the Contracting Officer.

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Closing Remarks

Questions & Answers

Point of Contact Information:

Name: Meghan Michalski, Contracting Officer

Name: Courtney Baysmore, Acquisition Specialist Phone: 215-737-4869 E-mail: courtney.baysmore@dla.mil

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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