SPM8E3-14-R-0007-0001.pdf

OMB Approval 2700-0042

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 9

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0001 April 15, 2014 IQC13304009011

6. ISSUED BY CODE SPM8E3 7. ADMINISTERED BY (If other than Item 6) CODE SPM8E3 DLA Troop Support 700 Robbins Avenue Philadelphia, PA 19111 POC: Elizabeth Greer

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code) () 9A. AMENDMENT OF SOLICITATION NO.

X SPM8E3-14-R-0007

9B. DATED (SEE ITEM 11)

03/26/2014

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

() A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET

FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return ____ copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SOLICITATION SPM8E3-14-R-0007 (MRO TLS PV NORTH CENTRAL REGION) IS HEREBY AMENDED.

SEE PAGE 2

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Cecilia Lucente Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY _____________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Computer Generated Prescribed by GSA

FAR (48 CFR) 53.243

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SPM8E3-14-R-0007-0001

The following changes are hereby incorporated into the solicitation:

1). Page 1 of solicitation, SF 1449, Block 10: NAICS code is revised to state: “333999”.

2). Page 2 of solicitation, under ATTACHMENTS: Attachment 4 Storefront Scenario has been added.

3). Page 5 of solicitation: II. PRICING, 1ST sentence is revised to read “Offerors will provide four elements of pricing: firm fixed Acquisition Ceiling Prices for PEL items for three pricing periods, firm fixed Distribution Ceiling Prices for twenty pricing tiers (Distribution Matrix) for three pricing periods, a total acquisition price for an incidental service based on a scenario and unburdened and burdened labor rates for identified storefront personnel for three pricing periods.

4). Page 5, Section II, PRICING, 3rd sentence is deleted in its entirety: “ Also, offerors must offer on all storefront line items which are highlighted in yellow”.

5). Page 7 of solicitation, Section I, the state of Minnesota is to be added to the North Central Region.

6). Page 49 of solicitation: 15(a) is replaced in its entirety with the following:

15. Additional Requirements

a) Storefront(s) The TLS PVs may be required to provide inventory management and/or provide manpower to issue materials or supplies furnished under “ storefront” operations located on one or more military installations. DLA Troop Support reserves the right to request such operations and will negotiate the complete terms at the time such operations are requested by the customer(s). When a customer requests a storefront or continuation of an existing storefront, an agreement will be executed with the TLS PV, the customer, and DLA Troop Support. A Performance Work Statement (PWS), a Schedule of Supplies, and an exit strategy will be developed amongst the TLS PV, the customer and DLA Troop Support. The TLS PV will provide pricing for the Schedule of Supplies, Distribution Pricing and fully burdened Labor Rates for proposed storefront personnel. During contract performance, storefront labor costs are billed monthly and separate from the Schedule of Supplies and the Distribution. For items on the basic contract’s PEL and subsequently on the Schedule of Supplies for a storefront, the Acquisition Ceiling Prices established in the basic contract will be applicable. The Distribution Ceiling Prices established in the basic contract will be applicable to any storefront.

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DLA Troop Support may request and/or TLS PV may propose lower distribution prices at the time the storefront is negotiated. If all the pricing is determined to be fair and reasonable, an administrative contract number will be assigned and the storefront added via modification within the scope of the changes clause contained herein. There is no storefront currently operating in the North Central Region.

As part of the pricing proposal, offerors will be providing unburdened and burdened hourly labor rates based on a scenario for the three pricing periods (employee costs ONLY). The proposed labor rates will be used as a benchmark if a storefront is negotiated for this Region.

1. The conditions listed below represent the general requirements for a

Storefront. Additional requirements may be necessary dependent on the needs of the activity.

a. The contractor may be requested to operate a storefront(s) (retail operation) at designated activities. The contractor will be provided space, including utilities at the activity, at no cost, for the storefront.

The Contractor shall pay for its own phone line, ADP Equipment, and connectivity, all office supplies must be furnished by the contractor. The contractor shall NOT use these facilities to support other commercial customers.

b. The contractor will partner with the activity to create a Schedule of Supplies suitable to maintain or improve mission readiness.

c. Maintain appropriate inventory levels for the Items on the Schedule of Supplies.

d. Be open for stock issue at times agreed to between the activity, DLA Troop Support, and the contractor. This is generally between 8:00am to 4:00pm Monday to Friday local time zone. In emergency situations, DLA Troop Support will have an emergency recall roster to fill emergency orders. Offeror will provide emergency points of contact upon implementation of facility.

e. Only issue stock when appropriate paperwork is submitted.

f. Ensure timely processing of requisitions to include invoice and billing process.

g. Have primary control over facility and maintain cleanliness.

However, Government personnel will have total access to the area during scheduled operating hours to conduct inspections, perform periodic stock checks, and conduct any other business as necessary to the administration of this Contract.

h. In performing work under this contract aboard installations/bases, the contractor shall conform to all safety rules and requirements prescribed by the Department of the Navy, Air Force, or Army as

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i. Carry general liability policy. Inventory will be insured for the full value.

j. Be responsible for property damage as a result of vendor negligence.

k. The Contractor shall be responsible for all shrinkage, as it relates to accounting, is defined as the loss of products between the point of manufacture or purchase from supplier and the point of sales (usually the result of damage, pilferage, or shoplifting). As such, shrinkage cannot occur after the point of sale. Once the customer purchases the item, you cannot have shrinkage.

l. Contractor shall provide a full-time on-site office manager. The manager shall have the following responsibilities:

1. Product Merchandising (Schedule of Supplies)

2. Product replenishment (Schedule of Supplies)

3. Customer Satisfaction

m. Contractor Employees.

1. The Contractor’s employees must comply with installation rules and regulations. The Contractor is responsible for providing information required to obtain clearances, permits, passes, or security badges that are required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations. FAR 52.204-9 Personal Identity Verification of Contractor Personnel is applicable.

2. The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

3. Contractor personnel and equipment entering a military installation are subject to security checks. The Contractor’s employees shall follow any direction given by Military Police or other security or safety personnel.

4. The Contractor shall require his employees to present a neat and clean appearance that shall equate with the generally accepted standard for the commercial wholesale/retail trade industry.

5. The Contractor and his employees shall wear nametags or shirts that identify the Contractor’s business name. In addition, any business pass issued to an employee shall be in possession of the Contractor and his employees at all times.

2. The Contractor will be required to provide a phase-out plan when a storefront is implemented as part of the exit strategy. Phase out needs to be completed no later than 24 hours after the last working day of the contract period unless the Contracting Officer allows a longer period, in writing. This entails removing all remaining contractor owned stock from the building as well as all contractor owned furniture and equipment. The Government will not be liable for any cost incurred by the Contractor for removing his stock from the installation upon expiration of this contract. At

P a g e | 5 OF 9 the end of the contract, contractors will be required to provide the government with all customer account information. Include in account information all points of contact, catalogs, electronic ordering profiles if applicable and all ordering history.

7). Page 53, replace DLAD Clause 52.215-9023 REVERSE AUCTION (OCT 2013) with the following:

DLAD Clause 52.215-9023 REVERSE AUCTION (OCT 2013)

The Contracting Officer may utilize on-line reverse auctioning as a means of conducting price discussions under this solicitation. If the Contracting Officer does not conduct a reverse auction, award may be made on the basis of initial offers or following discussions not using reverse auctioning as a pricing technique. If the Contracting Officer decides to use on-line reverse auctioning to conduct price negotiations, the Contracting Officer will notify Offerors of this decision and the following provisions will apply:

(a) The award decision will be made in accordance with the evaluation factors as set forth in the solicitation. The reverse on-line auction will be used as a pricing technique during discussions to establish the final offered prices from each Offeror. These prices will be used in conjunction with the evaluation factors stated elsewhere in the solicitation in order to make the award decision in accordance with the basis for award stated in the solicitation.

(b) Following the decision to conduct discussions using reverse auctioning as a pricing technique, the Contracting Officer or his/her representative will provide Offerors determined to be in the competitive range with information concerning the auction process.

(c) Prior to conducting the reverse auction, the Contracting Officer may hold discussions with the Offerors concerning matters appropriate for discussion, such as issues involving technical proposals or unbalanced pricing.

(d) Unless auction instructions indicate that only Offeror’s rankings will be displayed, the lowest Offeror’s price(s) for each round of the reverse auction will be disclosed to other Offerors and anyone else having authorized access to the auction. This disclosure is anonymous, meaning that each Offeror’s identity will be concealed from other Offerors (although it will be known to the Government; only a generic identifier will be used for each Offeror’s proposed pricing, such as “Offeror A” or “lowest-priced Offeror”). By submitting a proposal in response to the solicitation, Offerors agree to participate in the reverse auction and that their prices may be disclosed, including to other Offerors, during the reverse auction.

(e) An Offeror’s final auction price at the close of the reverse auction will be considered its final price proposal revision. No price revisions will be accepted after the close of the reverse auction, unless the Contracting Officer decides that further discussions are needed and final price proposal revisions are again requested in accordance with Federal Acquisition Regulation (FAR) 15.307, or the Contracting Officer determines that it would be in the best interest of the Government to re-open the auction.

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(f) The following requirements apply when the Government uses a commercial web-based product to conduct the reverse auction:

(1) Each Offeror identified by the Contracting Officer as a participant in the reverse auction will be contacted by Defense Logistic Agency’s commercial reverse auction service provider to advise the Offeror of the event and to provide an explanation of the process.

(2) In order for an Offeror to participate in the reverse auction, such Offeror must agree with terms and conditions of the entire solicitation, including this provision, and agree to the commercial reverse auction service provider’s terms and conditions for using its service. Information concerning the reverse auction process and the commercial service provider’s terms and conditions is embedded within the email notification sent by the on-line reverse auction pricing tool system administrator.

(3) Offerors shall secure the passwords and other confidential materials provided by the commercial reverse auction service provider or the Government and ensure they are used only for purposes of participation in the reverse auction. Offerors shall keep their own and other Offeror’s pricing in confidence until after contract award.

(4) The reverse auction system currently in use designates offers as "Lead," meaning the current low price in that auction, or "Not Lead," meaning not the current low price in that auction. In the event of a tie offer, the reverse auction provider's system designates the first offer of that price as "Lead" and the second or subsequent offer of that price as "Not Lead." Offerors shall not submit a tie offer, since this is inconsistent with the purpose of the reverse auction. If a tie offer is submitted and no evaluation factors other than price were identified in the solicitation, the "Not Lead” Offeror that submitted the tie offer must offer a changed price; otherwise its offer will be ineligible for award if their final price in the auction is the tie offer price. If evaluation factors in addition to price were listed in the solicitation, tie offers that are "Not Lead" will be considered and evaluated in accordance with those evaluation factors.

(5) Any Offerors unable to enter pricing through the commercial reverse auction service provider’s system during a reverse auction must notify the Contracting Officer or designated representative immediately. The Contracting Officer may, at his/her sole discretion, extend or re-open the reverse auction if the reason for the Offeror’s inability to enter pricing is determined to be without fault on the part of the Offeror and outside the Offeror’s control.

(6) The reverse auction will be conducted using the commercial reverse auction service provider’s website as embedded in the email notification. Offerors shall be responsible for providing their own computer and internet connection.

(7) Training:

(i) The commercial reverse auction service provider and/or a Government representative will provide familiarization training to Offerors’ employees; this training may be provided through written material, the commercial reverse auction service provider’s website, and/or other means.

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(ii) An employee of an Offeror who successfully completes the training shall be designated as a “Trained Offeror.” Only Trained Offerors may participate in a reverse auction. The Contracting Officer reserves the right to request that Offerors provide an alternate Offeror employee to become a Trained Offeror. The Contracting Officer also reserves the right to take away the Trained Offeror’s designation from any Trained Offeror who fails to abide by the solicitation’s or commercial reverse auction service provider’s terms and conditions.

NOTE: Price discussions may include all elements of pricing. The reverse on-line auction, if conducted, will be used as a pricing technique during discussions to establish the final offered prices from each offeror for the Distribution Matrix for all pricing periods.

(End of provision)

8). Page 56 of solicitation: Under SPECIAL INSTRUCTIONS FOR THE SUBMISSION

OF PROPOSAL INFORMATION: A. PROPOSAL ORGANIZATION/GENERAL

INFORMATION is amended to read as follows:

****Non-Price Proposals, including attachments (except for attachment for FACTOR II, Subfactor (b), see page 60), shall be no longer than 50 pages (Times New Roman, 12 point font, single spaced). Paper Size SHALL Not exceed 8 1/2” x 11” standard size, Graphics and charts are permitted to have a font and font size other than Times New Roman 12 point. Font must be legible and font size should be no smaller than 8 point. Any information included in a proposal past page 50 except the attachment for FACTOR II, Subfactor (b) will not be considered.

9). Page 59 of solicitation: Section B, Factor I – PAST PERFORMANCE , (4), (q), is corrected to state: “Subcontracting goals for small business concerns, small disadvantaged business, veteran-owned small business concerns, service -disabled veteran-owned small business concerns, HUBZone small business concerns, and women-owned small business concerns (where applicable; if not applicable state why the subcontracting plan is not applicable to the contract).”

10). Page 59 of solicitation: Section B, Factor I – PAST PERFORMANCE , (4), (r), is corrected to state: “Actual subcontracting performance for small disadvantaged business, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, and women-owned small business concerns (where applicable).”

11). Page 61 of solicitation: FACTOR II – TECHNICAL MERIT Sub-factor (c) – SOCIO ECONOMIC OBJECTIVES, 1), delete 3rd & 4th sentence and replace with: “The percentage shall be formulated using the estimated annual demand value of $12 million as the divisor.”

12). Page 61of solicitation: FACTOR II – TECHNICAL MERIT Sub-factor (c) – SOCIO ECONOMIC OBJECTIVES, 1), add to the end of the paragraph: "Offerors are to submit

P a g e | 8 OF 9 figures based on direct subcontracts for items that would be supplied under this contract. Indirect subcontracting costs for equipment or services may also be used.”

13). Page 62 of solicitation: FACTOR II – TECHNICAL MERIT Sub-factor (c) – SOCIO ECONOMIC OBJECTIVES, 2), add to the end of the paragraph: “If the offeror includes indirect subcontracting costs for products or services in establishing goals, the offeror must include a description of the method used to determine the proportionate share or costs to be incurred with each concern(s).

14). Page 65 of solicitation: III. 1ST sentence is revised to read: “Offerors will fill-out the following Tabs 1 through Tab 6 in the provided spreadsheets: Attachment 1 Price Proposal Spreadsheet.”

15). Page 66 of solicitation: TAB 6 – Storefront Personnel has been added:

e. TAB 6 – Storefront Personnel.

Offers shall submit unburdened and burdened (employee costs ONLY) hourly wage rate for each of the three employees listed: one Storefront Manager, one Storefront Clerk, and one Storefront Material Handler for each pricing period. A scenario for a storefront located at Wright Patterson AFB and job descriptions are provided in Price Proposal Spreadsheets Attachment 1 (TAB 6) and Attachment 4 Storefront Scenario. The pricing provided is for evaluation purposes only, but may be utilized as a benchmark should a storefront be implemented in the Region.

16). Page 68 of solicitation: V., 1st sentence revised to read: “Offered pricing for the PEL, Distribution Matrix, Incidental Service and the Storefront Personnel should be carried out to a maximum of two (2) decimal places.”

17). Page 71 of solicitation: FACTOR II – TECHNICAL MERIT Sub-factor (c) – SOCIO ECONOMIC OBJECTIVES, 9th sentence: change “requirements” to “objectives.”

18). Page 72 of solicitation: (e) PRICE PROPOSAL EVALUATION, the following has been added:

IX “The storefront personnel costs provided by offers will be evaluated utilizing accepted price analysis methods. Comparison of offers to each other, comparison with market research, and comparison with published prices are some examples of such analysis.

19). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Revised the UOM’s for Pricing Periods 2 and 3 to match the UOM’s for Pricing Period 1.

20). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Line Item 40, Item Description revised to state “8 tiles per box”.

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21). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Line Item 47, Manufacturers Part Number corrected to state “CPM050P”, Item Description revised to state “50 lb Bx”, Unit of Measure revised to state “BX”.

22). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Line Item 110, Item Description revised to state “Panel Coverage: 36"; Rib Height: 5/8"; Panel Length: 6';

Classic Board and Batten Design on 9" Centers; Std Gauge: 29ga; Std Finish: MS Strongcoat 45; Finish: Bare Galvanized”.

23). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Line Item 116, Manufacturers Part Number corrected to state “73313A01”, Item Description revised to state “Olympic 128-fl oz Exterior Flat White Latex-Base Pain”.

24). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Line Item 117, Manufacturers Part Number corrected to state “73613A01”, Item Description revised to state “Olympic 128-fl oz Exterior Semi-Gloss White Latex-Base Paint”.

25). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Line Item 118, Manufacturers Part Number corrected to state “76103SCA01”, Item Description revised to state “Olympic 128-fl oz Exterior High-Gloss White Latex-Base Paint”.

26). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Line Item 121 Unit of Measure (UOM) “CO” refers to container.

27). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Container - CO has been added to the unit of issue legend.

28). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Line Item 155, Manufacturers Part Number corrected to state “88452410”, Item Description revised to state “Nature Scapes Advanced Sierra Red Bark Mulch, 2CF Bag”.

29). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Line Item 173, Unit of Measure(UOM) revised to state “PG”.

30). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Line Item 182, Item Description revised to state “Signpost, 6 FT.L., U-Channel, Green

31). Reference Attachment 1 (TAB 6) Storefront: change the Performance Location to 1450 Littrell Rd., Bldg 27, Area A, Wright Patterson AFB OH, 45433.

32). Revised Price Evaluation List (PEL) is attached: Changes/clarifications made to line items: 10, 56, 57, 58, 85, 92, 97, 180, 181, 183, 194, and 195.

33). Reference Attachment 1 (TAB 1) Price Proposal Spreadsheet: Column L, formula has been inserted into line items 42, 138 & 179.

34). Questions submitted by interested parties will be addressed in a future amendment.