SPK33012R5609 Packing_Shipping Solicitation Final.pdf

SPK330-12-R-5609 Packing & Shipping solicitation 0

American Embassy, Islamabad

Date: February 16, 2012

To: Prospective Offerors

Subject: Solicitation number S-PK330-12-R-5609.

Enclosed is a Request for Proposals (RFP) for packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Islamabad, Lahore, Karachi, Peshawar and Quetta and their respective airports and sea/dry ports. The term Islamabad includes Islamabad, Rawalpindi, Sihala, and Fatehjang. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 33 that follows this letter.

The Embassy intends to conduct a pre-proposal conference and all prospective offerors who have received a solicitation package are invited to attend. See Section L.6 of the solicitation for instructions, date and time.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

As mentioned above, a pre-proposal conference to discuss the requirements of this solicitation will be held on March 1, 2012 at 11:00 hrs. at the American Embassy, Diplomatic Enclave, Ramna-5, Islamabad, Pakistan. Offerors interested in attendance should e-mail:

latifm@state.gov and khurshidA2@state.gov before 12:00 noon on or before February 25, 2012. Maximum two persons from one firm may participate in the pre-proposal conference.

Interested offerors must provide with full name of participant(s) (as written on NIC), NIC number and particulars of vehicle to be used (make, model, color and registration).

Submit any questions you may have concerning the solicitation documents in writing by

February 27, 2012. Responses will be posted onto the internet (www.fbo.gov ) and sent to all firms on the solicitation mailing list. Late submission will not be entertained. No electronic proposals will be accepted.

Proposals are due by March 16, 2012 before 15:00 hours

Sincerely, Monica S. Ewing

Contracting Officer

Enclosure: Packing & Shipping Solicitation (S-PK330-12-R-5609) mailto:latifm@state.gov mailto:khurshidA2@state.gov http://www.fbo.gov/

SPK330-12-R-5609 Packing & Shipping solicitation 1

SECTION A

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 350)

RATING PAGE OF PAGES

1 | 97

2. CONTRACT (Proc. Inst. Ident.) NO.

3. SOLICITATION NO.

S –PK330-12-R-5609

4. TYPE OF SOLICITATION

[ ] SEALED BID (IFB)

[x] NEGOTIATED (RFP)

5. DATE ISSUED

Feb. 16, 2012

6. REQUISITION/PURCHASE NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7)

Contracting Officer, American Embassy

Diplomatic Enclave, Ramna-5, Islamabad, Pakistan, Phone: (92)-51-208-2218 Fax: (92-51-282-2879

NOTE: In sealed bid solicitation "offer" and "offeror‖ mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and all copies for furnishing the supplies or services in the Schedule will be received at the place specified, in the depository loc American Embassy, Islamabad, Diplomatic Enclave, Ramna-5, Islamabad, Pakistan until 15:00 local time March 16, 2012

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L. Provision No. 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Mohammad Latif

B. TELEPHONE (NO COLLECT

CALLS)

(92)-051-208-2218

B. E-MAIL ADDRESS

latifm@state.gov

11. TABLE OF CONTENTS

(x) SEC. DESCRIPTION PAGE(S) (x) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 59

X B SUPPLIES OR SERVICE AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.

X C DESCRIPTION/SPECS/WORK STATEMENT 31 X J LIST OF ATTACHMENTS 70

X D PACKAGING AND MARKETING 44 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 49 X K REPRESENTATIONS, CERTIFICATIONS, AND 79

X F DELIVERIES OR PERFORMANCE 52 OTHER STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION 54 X L INSTRS., COND., AND NOTICES TO OFFERORS 91

X H SPECIAL CONTRACT REQUIREMENTS 56 X M EVALUATION FACTORS FOR AWARD 96

OFFER (Must be fully completed by offeror)

NOTE: ITEM 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (120 calendar days unless a different period is inseted by the offer) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT SEE 14

(See section I, Clause No 52.232-8)

10 CALENDAR

DAYS

20 CALENDAR DAYS

30 CALENDAR

DAYS

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the solicitation and related documents ) numbered and dated:

15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED

AND

ADDRESS

OF

OFFEROR

TO SIGN OFFER (Type or print)

15B. TELEPHONE NO. (Include area code)

15C. CHECK IF REMITTANCE

ADDRESS [ ] IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEM NUMBERED

20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

[ ] 10 U.S.C. 2304(c)( ) [ ] 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTRATION BY (If other than Item 7)

CODE

25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type of print)

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this form, or on the Standard Form 26, or by other authorized official written notice.

NSN 7540-01-152-8064 STANDARD FORM 33 (REV 9-97)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

SPK330-12-R-5609 Packing & Shipping solicitation 2

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide services for the U.S. Mission in Pakistan- Embassy

Islamabad, U.S. Consulate General Karachi, U.S. Consulate General Lahore, U.S. Consulate

General Peshawar, and U.S. facilities in Quetta in accordance with Section C - Description/

Specifications/Work Statement and the Exhibits contained in Section J of this contract.

Nothing in this contract shall prohibit the Government, at its discretion, from using International-

Through-Government-Bill-of-Lading (ITGBL) contractor(s) (door-to-door) for movement of effects to any destination covered by ITGBL tender(s) in effect. The Government reserves the right to assign these ITGBL shipments without recourse by Contractors awarded a contract from this solicitation so long as the guaranteed minimum is met.

B.2 TYPE OF CONTRACT

This is a fixed price indefinite-delivery, indefinite-quantity, type contract. Orders will be placed by firm-fixed price task orders.

For each year of the contract, the U.S. Government guarantees a minimum order of Pakistan

Rupees of 500,000. The maximum amount of shipping/packing services each year of this contract will not exceed Pakistan Rupees of 15,000,000.

Individual purchases shall be documented through task orders.

B.3 LEVEL OF EFFORT

(a) The contractor shall provide the services for the base period of the contract at the rates shown in Section B and any option years exercised by the Government.

(b) The quantities of supplies and services specified in the Schedule are estimates only and are not guaranteed by this contract.

(c) The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. Except as specified in the Delivery-Order Limitations clause or in the paragraph below, there is no limit on the number of orders that may be issued/ordered.

B.4 PRICING

(a) For satisfactory performance of all the scheduled service required under this contract, the Government shall pay the Contractor a fixed-price per unit of service.

(b) The cost of Workers’ Compensation War-Hazard Insurance Overseas (See Section

I, FAR 52.228-4) is not reimbursable and shall be included in the Contractor’s rates.

(c) The Government will make payment in local currency.

SPK330-12-R-5609 Packing & Shipping solicitation 3

B.5 BASE PERIOD PRICES

This contract covers services performed in Islamabad, Karachi, Lahore, Peshawar and Quetta and their respective airports and ocean/dry ports. The term Islamabad includes Islamabad, Rawalpindi, Sihala , and Fatehjang.

BASE PERIOD PRICES

Unit of Rate Estimated Total Est.

Measure per Unit in Quantity* Amount in

Pak Rupees Pak Rupees

1. Packing Services Charges:

(a) Packing Services (includes labor and packing materials)

(1) Packing of HHE Pound _____ 115,000 lbs ___________

(In carton and plywood/lift van)

(2) Packing of UAB

i) In metal footlocker Pound _____ 10,000 lbs ___________

ii) In plywood box Pound _____ 13,000 lbs ___________

iii) In Triwall carton Pound _____ 30,000 lbs ___________

(3) Packing of General Effects

i) In carton Pound _____ 2,000 lbs ___________

ii) In plywood box Pound _____ 2,000 lbs ___________

iii) Steel banding lift van _____ 200 lift vans ___________

iv) Steel banding per box _____ 100 boxes ___________

v) Burlaping per box _____ 10 Boxes ___________

(b) Unpacking Services (includes removal of all packing materials)

HHE Pound _____ 250,000 lbs ___________

UAB Pound _____ 90,000 lbs ___________

2. Custom Clearances Charges:

a) Export i) Air freight per shipment _____ 95 Shipments ___________

ii) Sea freight LCL/per shipment _____ 35 Shipments ___________

iii) Sea freight 40’ Container ________ 70 Containers ___________

iv) Sea freight 20’ Container ________ 50 Containers ___________

b) Import i) Air freight per shipment _____ 570 Shipments ___________

ii) Sea freight LCL/per shipment _____ 150 Shipments ___________

iii) Sea freight 40’ Container ______ 250 Containers __________

iv) Sea freight 20’ Container ______ 230 Containers __________

3. Daily Storage Charges at per 100 Pound _____ 100,000 lbs ___________

Contractor’s Warehouse

SPK330-12-R-5609 Packing & Shipping solicitation 4

4. Freight Handling/Transportation Charges (includes loading/unloading at the place of pickup and delivery, these rates include the use of crane, forklifter, or any other equipment if required):

Within:

Karachi 40’ container _____ 20 ___________

20’ container _____ 20 ___________

LCL 100 lbs. _____ 8,000 lbs ___________

Vehicle in Container. _____ 50 ___________

Vehicle without Container_____ 50 ___________

Peshawar 40’ container _____ 05 ___________

20’ container _____ 05 ___________

LCL 100 lbs. _____ 10,000 lbs ___________

Vehicle in Container. _____ 02 ___________

Vehicle without Container_____ 01 ___________

Lahore 40’ container _____ 05 ___________

LCL 100 lbs. _____ 10,000 lbs ___________

Islamabad 40’ container _____ 10 ___________

20’ container _____ 10 ___________

LCL 100 lbs. _____ 15,000 lbs ___________

Vehicle in Container. _____ 05 ___________

Vehicle without Container_____ 05 ___________

Quetta 40’ container _____ 05 ___________

LCL 100 lbs. _____ 10,000 lbs ___________

Between:

Karachi/Peshawar/Karachi

40’ container _____ 20 ___________

20’ container _____ 20 ___________

LCL 100 lbs. _____ 8,000 lbs _________

Vehicle in Container _____ 20 ___________

Vehicle without Container _____ 50 ___________

Vehicle on car carrier _____ 100 ___________

SPK330-12-R-5609 Packing & Shipping solicitation 5

Karachi/Islamabad/Karachi

40’ container _____ 150 ___________

20’ container _____ 100 ___________

LCL 100 lbs. _____ 75,000 lbs. ___________

Vehicle in Container _____ 75 ___________

Vehicle without Container _____ 75 ___________

Vehicle on car carrier _____ 25 ___________

Karachi/Lahore/Karachi

40’ container _____ 10 ___________

20’ container _____ 10 ___________

LCL 100 lbs. _____ 5,000 lbs. ___________

Vehicle in Container _____ 08 ___________

Vehicle without Container _____ 08 ___________

Vehicle on car carrier _____ 05 ___________

Karachi/Quetta/Karachi

40’ container _____ 03 ___________

20’ container _____ 05 ___________

LCL 100 lbs. _____ 2,000 lbs. _______

Vehicle in Container _____ 02 ___________

Vehicle without Container _____ 02 ___________

Islamabad to Peshawar

40’ container _____ 30 ___________

20’ container _____ 40 ___________

LCL 100 lbs. _____ 10,000 lbs. _________

Vehicle in Container _____ 02 ___________

Islamabad to Lahore

40’ container _____ 15 ___________

20’ container _____ 10 ___________

LCL 100 lbs. _____ 10,000 lbs. ___________

Vehicle in Container _____ 02 ___________

Islamabad to Karachi

40’ container _____ 40 ___________

20’ container _____ 35 ___________

LCL 100 lbs. _____ 10,000 lbs.___________

Vehicle in Container _____ 10 ___________

Vehicle without Container _____ 10 ___________

SPK330-12-R-5609 Packing & Shipping solicitation 6

Islamabad to Quetta

40’ container _____ 02 ___________

20’ container _____ 05 ___________

LCL 100 lbs. _____ 10,000 lbs. ___________

Vehicle in Container _____ 02 ___________

Vehicle without Container _____ 01 ___________

Peshawar to Islamabad

20’ container _____ 15 ___________

LCL 100 lbs. _____ 5,000 lbs. ___________

Vehicle in Container _____ 02 ___________

Vehicle on car carrier _____ 02 ___________

Peshawar to Lahore

40’ container _____ 02 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 3,000 lbs. ___________

Vehicle in Container _____ 02 ___________

Peshawar to Karachi

20’ container _____ 20 ___________

LCL 100 lbs. _____ 3,000 lbs. ___________

Vehicle in Container _____ 05 ___________

Peshawar to Quetta

20’ container _____ 02 __________

LCL 100 lbs. _____ 3,000 lbs ___________

Vehicle in Container _____ 01 ___________

Quetta to Peshawar

20’ container _____ 02 __________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

SPK330-12-R-5609 Packing & Shipping solicitation 7

Quetta to Islamabad

40’ container _____ 02 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

Quetta to Lahore

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

Quetta to Karachi

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

5. Cost of fumigating the empty wooden containers

Per Lift Van _____ 400 ___________

Per Box/small lift van _____ 200 ___________

6. Handling Charges at the Ports and, Airports (costs per contract year not to exceed Rs.

65,000,000)

Port dues, wharfage, demurrage/storage, shipping line charges, container rentals, or any other charges (not crane or forklifter) will be paid at actual cost based upon presentation of an original receipt. These port and airport charges and fees are for costs outside of the control of the contractor and will be treated as material costs in a Time and Materials arrangement for this contract line item. These fees are ―not to exceed‖ the ceiling amount of Rs. 65,000,000 per contract year.

7. Ocean/Sea Freight charges (Export Shipping) (costs per contract year not to exceed Rs.

50,000,000)

The contracting officer will solicit quotes from contractors for ocean/sea freight for the below mentioned destinations/ports for every three months:

Antwerp (ELSO)

Baltimore

Seattle

SPK330-12-R-5609 Packing & Shipping solicitation 8

New York

Miami

For other destinations/ports, GSO Shipping will get quotes from contractors on a case to case basis prior to packing. Along with invoice, the contractor will submit the paid receipt for freight charges obtained from the respective shipping line in order to get reimbursed. Export Shipping fees are for cost outside of the control of the contractor and will be treated as material costs in a

Time and Materials arrangement for this contract line item. These fees are ―not to exceed‖ the ceiling amount of Rs. 50,000,000 per contract year.

TOTAL _______________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.6 FIRST OPTION YEAR PRICES

Option Term: Twelve (12) Months

Pak Rupees Pak Rupees

ii) In plywood box Pound _____ 2,000 lbs ___________

iii) Steel banding lift van _____ 200 lift vans ___________

SPK330-12-R-5609 Packing & Shipping solicitation 9

a) Export i) Air freight per shipment _____ 95 Shipments ___________

ii) Sea freight LCL/per shipment _____ 35 Shipments ___________ pickup & delivery, these rates include the use of crane, forklifter, or any other

LCL 100 lbs. _____ 8,000 lbs ___________

Vehicle in Container _____ 50 ___________

LCL 100 lbs. _____ 10,000 lbs ___________

Vehicle in Container _____ 02 ___________

LCL 100 lbs. _____ 10,000 lbs ___________

LCL 100 lbs. _____ 15,000 lbs ___________

Vehicle in Container _____ 05 ___________

LCL 100 lbs. _____ 10,000 lbs ___________

SPK330-12-R-5609 Packing & Shipping solicitation 10

20’ container _____ 20 ___________

LCL 100 lbs. _____ 8,000 lbs _________

Vehicle in Container _____ 20 ___________

40’ container _____ 150 ___________

20’ container _____ 100 ___________

LCL 100 lbs. _____ 75,000 lbs. ___________

Vehicle in Container _____ 75 ___________

20’ container _____ 10 ___________

LCL 100 lbs. _____ 5,000 lbs. ___________

Vehicle in Container _____ 08 ___________

20’ container _____ 05 ___________

LCL 100 lbs. _____ 2,000 lbs. _______

Vehicle in Container _____ 02 ___________

20’ container _____ 40 ___________

LCL 100 lbs. _____ 10,000 lbs. _________

Vehicle in Container _____ 02 ___________

20’ container _____ 10 ___________

LCL 100 lbs. _____ 10,000 lbs. ___________

Vehicle in Container _____ 02 ___________

SPK330-12-R-5609 Packing & Shipping solicitation 11

20’ container _____ 35 ___________

LCL 100 lbs. _____ 10,000 lbs.___________

Vehicle in Container _____ 10 ___________

20’ container _____ 05 ___________

LCL 100 lbs. _____ 10,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 15 ___________

LCL 100 lbs. _____ 5,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 3,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 20 ___________

LCL 100 lbs. _____ 3,000 lbs. ___________

Vehicle in Container _____ 05 ___________

20’ container _____ 02 __________

LCL 100 lbs. _____ 3,000 lbs ___________

Vehicle in Container _____ 01 ___________

SPK330-12-R-5609 Packing & Shipping solicitation 12

40’ container _____ 02 ___________

20’ container _____ 02 __________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________ receipt. These port and airport charges and fees are for costs outside of the control of the contractor and will be treated as material costs in a Time and Materials arrangement for this

SPK330-12-R-5609 Packing & Shipping solicitation 13

Seattle charges obtained from the respective shipping line in order to get reimbursed. Export Shipping fees are for cost outside of the control of the contractor and will be treated as material costs in a

TOTAL ____________

B.7 SECOND OPTION YEAR PRICES

ii) In plywood box Pound _____ 2,000 lbs ___________

iii) Steel banding lift van _____ 200 lift vans ___________

SPK330-12-R-5609 Packing & Shipping solicitation 14

ii) Sea freight LCL/per shipment _____ 35 Shipments ___________

LCL 100 lbs. _____ 8,000 lbs ___________

LCL 100 lbs. _____ 10,000 lbs ___________

LCL 100 lbs. _____ 10,000 lbs ___________

LCL 100 lbs. _____ 15,000 lbs ___________

SPK330-12-R-5609 Packing & Shipping solicitation 15

LCL 100 lbs. _____ 10,000 lbs ___________

20’ container _____ 20 ___________

LCL 100 lbs. _____ 8,000 lbs _________

Vehicle in Container _____ 20 ___________

20’ container _____ 100 ___________

LCL 100 lbs. _____ 75,000 lbs. ___________

Vehicle in Container _____ 75 ___________

20’ container _____ 10 ___________

LCL 100 lbs. _____ 5,000 lbs. ___________

Vehicle in Container _____ 08 ___________

20’ container _____ 05 ___________

LCL 100 lbs. _____ 2,000 lbs. _______

Vehicle in Container _____ 02 ___________

20’ container _____ 40 ___________

LCL 100 lbs. _____ 10,000 lbs. _________

SPK330-12-R-5609 Packing & Shipping solicitation 16

20’ container _____ 10 ___________

LCL 100 lbs. _____ 10,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 35 ___________

LCL 100 lbs. _____ 10,000 lbs.___________

Vehicle in Container _____ 10 ___________

20’ container _____ 05 ___________

LCL 100 lbs. _____ 10,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 15 ___________

LCL 100 lbs. _____ 5,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 3,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 20 ___________

LCL 100 lbs. _____ 3,000 lbs. ___________

Vehicle in Container _____ 05 ___________

SPK330-12-R-5609 Packing & Shipping solicitation 17

20’ container _____ 02 __________

LCL 100 lbs. _____ 3,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 __________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

SPK330-12-R-5609 Packing & Shipping solicitation 18 charges (not crane or forklifter) will be paid at actual cost based upon presentation of an original receipt. These port and airport charges and fees are for costs outside of the control of the contractor and will be treated as material costs in a Time and Materials arrangement for this

Seattle charges obtained from the respective shipping line in order to get reimbursed. Export Shipping fees are for cost outside of the control of the contractor and will be treated as material costs in a

TOTAL ________________

B.8 THIRD OPTION YEAR PRICES

SPK330-12-R-5609 Packing & Shipping solicitation 19

i) In metal footlocker Pound _____ 10,000 lbs ___________

ii) In plywood box Pound _____ 2,000 lbs ___________

iii) Steel banding lift van _____ 200 lift vans ___________

ii) Sea freight LCL/per shipment _____ 35 Shipments ___________

LCL 100 lbs. _____ 8,000 lbs ___________

LCL 100 lbs. _____ 10,000 lbs ___________

SPK330-12-R-5609 Packing & Shipping solicitation 20

20’ container _____ 05 ___________

LCL 100 lbs. _____ 10,000 lbs ___________

LCL 100 lbs. _____ 15,000 lbs ___________

LCL 100 lbs. _____ 10,000 lbs ___________

20’ container _____ 20 ___________

LCL 100 lbs. _____ 8,000 lbs _________

Vehicle in Container _____ 20 ___________

20’ container _____ 100 ___________

LCL 100 lbs. _____ 75,000 lbs. ___________

Vehicle in Container _____ 75 ___________

20’ container _____ 10 ___________

LCL 100 lbs. _____ 5,000 lbs. ___________

Vehicle in Container _____ 08 ___________

20’ container _____ 05 ___________

LCL 100 lbs. _____ 2,000 lbs. _______

SPK330-12-R-5609 Packing & Shipping solicitation 21

20’ container _____ 40 ___________

LCL 100 lbs. _____ 10,000 lbs. _________

Vehicle in Container _____ 02 ___________

20’ container _____ 10 ___________

LCL 100 lbs. _____ 10,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 35 ___________

LCL 100 lbs. _____ 10,000 lbs.___________

Vehicle in Container _____ 10 ___________

20’ container _____ 05 ___________

LCL 100 lbs. _____ 10,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 15 ___________

LCL 100 lbs. _____ 5,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 3,000 lbs. ___________

SPK330-12-R-5609 Packing & Shipping solicitation 22

20’ container _____ 20 ___________

LCL 100 lbs. _____ 3,000 lbs. ___________

Vehicle in Container _____ 05 ___________

20’ container _____ 02 __________

LCL 100 lbs. _____ 3,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 __________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

SPK330-12-R-5609 Packing & Shipping solicitation 23 receipt. These port and airport charges and fees are for costs outside of the control of the contractor and will be treated as material costs in a Time and Materials arrangement for this

Seattle charges obtained from the respective shipping line in order to get reimbursed. Export Shipping fees are for cost outside of the control of the contractor and will be treated as material costs in a

SPK330-12-R-5609 Packing & Shipping solicitation 24

B.9 FOURTH OPTION YEAR PRICES

ii) In plywood box Pound _____ 2,000 lbs ___________

iii) Steel banding lift van _____ 200 lift vans ___________

ii) Sea freight LCL/per shipment _____ 35 Shipments ___________

SPK330-12-R-5609 Packing & Shipping solicitation 25

LCL 100 lbs. _____ 8,000 lbs ___________

LCL 100 lbs. _____ 10,000 lbs ___________

LCL 100 lbs. _____ 10,000 lbs ___________

LCL 100 lbs. _____ 15,000 lbs ___________

LCL 100 lbs. _____ 10,000 lbs ___________

20’ container _____ 20 ___________

LCL 100 lbs. _____ 8,000 lbs _________

Vehicle in Container _____ 20 ___________

20’ container _____ 100 ___________

LCL 100 lbs. _____ 75,000 lbs. ___________

Vehicle in Container _____ 75 ___________

SPK330-12-R-5609 Packing & Shipping solicitation 26

20’ container _____ 10 ___________

LCL 100 lbs. _____ 5,000 lbs. ___________

Vehicle in Container _____ 08 ___________

20’ container _____ 05 ___________

LCL 100 lbs. _____ 2,000 lbs. _______

Vehicle in Container _____ 02 ___________

20’ container _____ 40 ___________

LCL 100 lbs. _____ 10,000 lbs. _________

Vehicle in Container _____ 02 ___________

20’ container _____ 10 ___________

LCL 100 lbs. _____ 10,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 35 ___________

LCL 100 lbs. _____ 10,000 lbs.___________

Vehicle in Container _____ 10 ___________

20’ container _____ 05 ___________

LCL 100 lbs. _____ 10,000 lbs. ___________

Vehicle in Container _____ 02 ___________

SPK330-12-R-5609 Packing & Shipping solicitation 27

40’ container _____ 10 ___________

20’ container _____ 15 ___________

LCL 100 lbs. _____ 5,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 3,000 lbs. ___________

Vehicle in Container _____ 02 ___________

20’ container _____ 20 ___________

LCL 100 lbs. _____ 3,000 lbs. ___________

Vehicle in Container _____ 05 ___________

20’ container _____ 02 __________

LCL 100 lbs. _____ 3,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 __________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container. _____ 01 ___________

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40’ container _____ 02 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________

20’ container _____ 02 ___________

LCL 100 lbs. _____ 1,000 lbs ___________

Vehicle in Container _____ 01 ___________ receipt. These port and airport charges and fees are for costs outside of the control of the contractor and will be treated as material costs in a Time and Materials arrangement for this

Seattle charges obtained from the respective shipping line in order to get reimbursed. Export Shipping fees are for cost outside of the control of the contractor and will be treated as material costs in a

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B.10 GRAND TOTAL

Base Year ____________________

Option Year 1 ____________________

Option Year 2 ____________________

Option Year 3 ____________________

Option Year 4 ____________________

GRAND TOTAL: _____________________

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 PERFORMANCE WORK STATEMENT - SHIPPING/PACKING SERVICES

C.1 Work Requirements

C.1.1 General. The contractor shall provide services for the United States Mission, Pakistan as described. This consists of packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Islamabad, Lahore, Karachi including Sanjwal, Peshawar, and Quetta and their respective airports and sea/dry ports. The term

Islamabad includes Islamabad, Rawalpindi, Sihala, and Fatehjang.

The contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work as required by this contract. Contractor

SPK330-12-R-5609 Packing & Shipping solicitation 30 employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below.

C.1.2 Personnel. The contractor shall provide a qualified work force capable of providing the services specified in this contract.

C.2 Definitions.

"Article" means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight to midnight.

Saturdays, Sundays and all holidays are considered calendar days.

"Cargo" means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of household effects or of U.S. Government owned materials.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with

Section G of this contract.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

"Estimator‖ means the contractor employee who has the responsibility to evaluate and provide calculations of the price of packing work to be undertaken. This employee shall provide all calculations in writing.

"Government‖ means the Government of the United States of America unless specifically stated otherwise.

"Gross Weight‖ means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

"Household Effects" means those items that are the personal property of post officials, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in Section D entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

"Inventory" means a contractor-prepared list originated at the time the goods are packed.

Each inventory is to be reviewed and signed by the client then turned over to the Contracting

Officer's Representative.

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"Lift Van" means a wooden storage crate.

―Modular Containers‖ – lift vans that are reduced in size to accommodate a particular shipment.

"Net Weight" means the gross weight of a shipment less its tare weight.

"Ordering Officer" means the Contracting Officer of the U.S. Post.

"Packing" means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, (such as, via surface or air as appropriate).

"Packaging" means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

"Professional books, papers, and equipment" means reference material, instruments, tools, and equipment peculiar to technicians, mechanics and members of the professions and special skill areas; specialized, job-related clothing not considered to be normal or usual clothing;

communication equipment used by members in association with their particular specialty; and military and individually owned or specifically issued field clothing and equipment.

"Services" means the services performed, workmanship, and material furnished or utilized in the performance of the services.

"Storage Pack" means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

"Tare Weight" means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

"Unaccompanied Air Baggage (UAB)" means that portion of the total weight allowance of personal property that the client is permitted to ship via airfreight. UAB typically includes those items required for short-term housekeeping, such as clothing, linen, and kitchen items.

C.3 GENERAL REQUIREMENTS.

Packing of client Household Effects or Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles. No claim for any additional compensation shall be considered unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under the terms of this contract or authorized by the Government in writing in advance.

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C.4 PACKING SPECIFICATIONS AND RESPONSIBILITIES.

Labor employed to perform services under this contract shall be experienced and competent in the performance of such services. Those employees who perform services at the client's office or residence shall be neat and in uniform identifying them as employees of the contractor.

C.4.1 Packing Services.

C.4.1.1 The contractor agrees to provide complete services for surveying, packing, crating, weighing, and marking of household effects, surface baggage and official

Government shipments of commodities including, but not limited to, household effects, office and residential furniture, vehicles, and equipment and supplies for shipment within and from

Pakistan. Such services will be performed on goods located primarily within the Islamabad, Lahore, Karachi, Peshawar, and Quetta metropolitan area, but also other areas of Pakistan, as required.

C.4.1.2 . The contractor shall provide all necessary packing and crating material required by this specification and standard industry practice for the services under this contract.

C.4.1.3. At the request of the Contracting Officer's Representative (COR), the contractor shall survey the goods to be packed and furnish the Government with a written estimate of the weight and required number of lift vans or other containers in which to pack the goods to be shipped. The contractor shall transport packing materials and vans to the designated location ready to perform the services required on the date and at the same time specified by the

COR. The Government shall notify the contractor 48 hours in advance unless otherwise mutually agreed. Any services performed outside of normal business hours as may be agreed upon between the parties to this contract shall be for the mutual convenience of the contracting parties and shall create no liability on the part of the Government for overtime or premium pay charges.

C.4.1.4. The contractor shall provide export packing and related services following the best commercial practices to insure a shipment of the least tare weight and smallest cubic measurement that is compatible with assurance of transportation to destinations without damage or pilferage to containers or contents. Export packing shall include, but shall not be limited to, the following:

Padding, dunnage and packing into cases, barrels or crates of all fragile items.

Wrapping in waterproof paper and padding all items of furniture, television sets and other valuable equipment. The Contractor shall crate this item. The Contractor shall place these items in the lift vans so as to prevent damage or shifting while in transit.

Padding securely all mirrors and framed pictures, marble tops, etc., in crates made to the proper size of good packing grade dry lumber with least tare weight.

All rugs and carpets shall be mothproofed, and crated or wrapped without folding.

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Packing clothing items, linens, bedding, lampshades and similar items in containers lined with tissue paper, carefully, to prevent excessive wrinkling or folding.

Freezers or refrigerators shall be dry inside and the Contractor shall pad and secure all removable shelving and interior parts to prevent breakage or damage.

Applying tightly and securely adequate steel banding to all wooden cases and containers and to the outside of other appropriate containers that may be used for shipments.

C.4.2 INVENTORY SYSTEM.

In conjunction with the client or his/her agent, the contractor shall prepare six copies of an Inventory List of all articles packed, bearing the signature of the client or his/her agent together with the signature of the contractor, both certifying to the correctness of the inventory.

The contractor shall ensure diligence in recording any unusual condition of the goods being packed by the contractor. The inventory shall list each article. Words such as "HOUSEHOLD

EFFECTS" or other general descriptive terms such as marred, scratched, soiled, worn, torn, gouged, and the like shall be avoided unless they are supplemented with a statement describing the degree and location of the exception. Care in the preparation of the initial inventory will assist in protecting the client of the property and the contractor in the event of loss and/or damage. Inventory Lists shall specify the name of the client of the goods, the date of shipment and the name of the contractor, and contain on the form an explanation of the condition symbols and location symbols. The original of the Inventory List will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR.

C.5 FREIGHT HANDLING.

C.5.1 The contractor shall act on behalf of the Government on any selected incoming and outgoing Government cargo that may be assigned to the contractor under this contract, including the effecting of necessary transport of Government cargo within Pakistan. The contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the contractor until it is released into the custody of the

Government as evidenced by a signed receipt. The contractor further agrees that in any instance involving loss or damage to the Government cargo, where the contractor fails to exercise reasonable diligence, the contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

C.5.2 The Contractor shall transport all incoming Government cargo handled under the contract from commercial facilities at Karachi including Sanjwal, Islamabad, Lahore, Peshawar or Quetta to the final destination in the Karachi, Islamabad, Lahore, Peshawar or Quetta area or elsewhere in Pakistan including off-loading from the contractor's vehicle, as specified by the

COR unless otherwise directed by the COR in writing to the contractor.

C.5.3 The Contractor shall pick up from the Government in the Islamabad, Karachi, Lahore, Peshawar, Quetta or elsewhere in Pakistan in time to insure delivery to Karachi’s sea ports within 7 days of the request for pickup. The Contractor shall pick up from the Government in Islamabad, Karachi including Sanjwal, Lahore, Peshawar, Quetta, or elsewhere in Pakistan in time to insure delivery to Islamabad, Karachi, Lahore, Peshawar, or Quetta airport facilities

SPK330-12-R-5609 Packing & Shipping solicitation 34 within 24 hours of request for pick up. The Contractor shall not place cargo in any warehouse at

Government expense without prior approval of the COR.

C.6 CONTRACTOR RESPONSIBILITIES.

C.6.1 The contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed.

Each packing or unpacking team shall have a team leader to supervise the workforce and serve as a liaison with the COR. This designated person shall have supervision as his/her function during the time the Contractor is in the client's facility or residence and when Household Effects, Unaccompanied Baggage, or other cargo is being loaded into lift vans or other shipping containers.

C.6.2 Work Skills and Experience. The contractor shall ensure that all personnel assigned to this contract possess the skills and experience necessary for accomplishing their individual tasks.

C.6.3 English Language Qualifications. Each Team Leader must possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position. The remaining staff must be able to follow simple instructions in English, and must be able to completely understand the instructions of the Team

Leader.

C.6.4 The contractor's employees shall not at any time:

(a) Smoke in the client's facility or residence;

(b) Arrive at the facility or residence under the influence of drugs or alcohol, or even with alcohol on the breath;

(c) Drink alcoholic beverages on the job, even if offered;

(d) Use the client's bathroom or towels without permission;

(e) Engage in prolonged discussion or argument regarding the job;

(f) Perform any work for the client not specified in this contract; or

(g) Request or accept any articles or currency as a gratuity from the client for work performed under this contract.

C.7 SCHEDULING AND PLANNING SHIPMENT PICKUPS.

C.7.1 SCHEDULING AND PLANNING SHIPMENT PICKUPS. The COR receives requests from clients for Household Effects pack out dates, and will coordinate the scheduling of shipments with the contractor. The COR will give the Contractor a completed "Request for

Shipment" form which is the notification of scheduling and authority to proceed if "confirmed" is indicated. This form will not be given to the Contractor unless a task order has already been issued by the Contracting Officer. If "tentative" is checked, the contractor shall contact the COR for information/instructions.

C.7.2 PRE-SHIPMENT SURVEY.

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Before the HHE has been packed, the contractor shall, in connection with each instance of Household Effects services in this contract, make an on-site pre-shipment survey of the items to be shipped and/or stored to determine the approximate net weight of each category. The survey shall be conducted by an approved Estimator. The survey must list the major items of furniture, appliances and equipment which are to be included in the shipment and/or storage lot.

It must also state the number of cartons and crates necessary to properly protect the loose and fragile items. The Contractor shall give a copy of each survey, signed and dated by the estimator, indicating total estimated net weight of both the export shipment and storage lot to the client within 24 hours upon completion of the pre-shipment survey. A pre-shipment survey which deviates more than ten percent, either high or low, in either the export or storage estimates, will be documented by the COR in the contractor's performance file. A pre-shipment survey will not normally be required for shipments other than Household Effects shipments.

C.8 DURATION OF PACKING.

The contractor shall perform all packing and/or pickup of household goods and personal effects on the date beginning and at the time agreed upon between the contractor and the client or his/her agent. The client shall be any person the COR specifies as the client in the "Request for

Shipment" form authorizing service. All services performed shall be performed on normal workdays between the hours of 8 a.m/ and 5 p.m. Services may only be performed at the residence before 8 a.m. or after 5 p.m. on normal workdays, or other than normal workdays with the mutual agreement of the parties. This agreement shall create no liability on the part of the

Government for overtime or premium pay or other charges to be paid to the Contractor’s employees. If the packing and/or pickup crews will arrive more than two hours later than the scheduled time agreed upon, the contractor shall notify both the client and the COR in advance.

Authorization for any changes in date and time must be authorized by the COR.

C.9 TARE WEIGHT LIMITATION.

Whether for official shipments or for household effects, the tare weight shall not exceed 45% of the net weight of the articles packed. If it appears that the 45% limitation will be exceeded, the contractor shall obtain advance approval of the COR before proceeding with the packing. The tare weight and cube of each shipment shall be the minimum that will afford adequate protection to the items being packed. Contractor shall weigh containers before packing in order to calculate net weight.

C.10. SHIPPING WEIGHT.

The contractor will be advised in writing by the COR as to the maximum weight allowance to be shipped and/or stored. The contractor shall not exceed these weights without the COR's consent.

If the shipment portion exceeds the maximum authorized weight, the COR must be informed.

The contractor shall remove items specified by the COR at no additional cost to the Government or employee. If a shipment is forwarded which exceeds the maximum weight designated in writing by the COR, the contractor shall be responsible for all costs on that portion of the shipment which exceeds the maximum weight designated.

C.11 RECORD KEEPING REQUIREMENTS.

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C.11.1 Inventory Lists. The contractor shall prepare a complete, accurate and legible Inventory

List as the articles are packed. The client will review and sign the list. The original will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR immediately after the packing is completed. All exceptions as to the condition of goods listed on the Inventory List must be brought to the client’s attention before goods are removed from the government premises. The Inventory List must be signed by the client and the contractor's Team Leader, both certifying to the correctness of the Inventory List.

C.11.1.1 The Inventory List shall show the number and contents of each carton, listed by the correct name in English AND; the date of shipment; lot number; name of contractor;

container (lift van); and, an explanation of the condition symbols used. The Contractor shall give a copy of the Inventory List to the client. Care in the preparation of the initial inventory will assist in protecting the owner of the property and the contractor in the event of loss and/or damage. When there are two or more shipments, each shipment shall have a separate inventory and lot number. Copies of all Inventory Lists shall be provided to the COR by the contractor.

C.11.1.2 The Inventory List shall also indicate by number which cartons are loaded into the respective shipping containers/lift vans.

C.11.1.3 The client's name shall appear on each sheet of the Inventory List, and the last sheet must also indicate the total number of boxes, total number of shipping crates (lift vans), net, tare and gross weights, with measurements and total cubic measure.

C.11.1.4 Art Objects. The packer shall list art objects by their specific names, such as, drum, picture, mask, etc. The Inventory List shall include the type of material (malachite, wood, metal, etc.) and whether the item is of Pakistani origin.

C.12 Reserved

C.13 STORAGE AREA REQUIREMENTS.

C.13.1 All temporary or permanent storage provided, either for unpacked or packed household effects and unaccompanied air baggage, shall be inside storage buildings and areas that are acceptable to and approved by the COR.

C.13.2 In areas assigned for preparation and storage of household effects and unaccompanied air baggage the Contractor shall prevent pilferage or damage by sunlight, water, or fire.