Specs for Mobile Road Patcher with Operator updated (1).doc

Quote Start: Friday April 7, 2023 9:00 AM Lycoming Co. Cat # 303543 Quote Due: Friday April 19, 2023 11:00 AM

A call-out period is the period when the Vendor must be available to provide services. The contract period is the entire term of the Contract Purchase Order (CPO). If a Vendor is called to provide services outside of the call-out period, but during the contract period, the Vendor may choose not to perform services at that time, and the Vendor will not be considered in default. If a Vendor fails to provide services during the call-out period, for whatever reason, the Vendor will be in default and the CPO subject to termination pursuant to Part V, Paragraph 18 of Invitation to Qualify for the Rental of Highway and Other Equipment, Number 2210-01.

PennDOT has implemented a Strategic Environmental Management Program (SEMP) which complies with the ISO 14001:2004 standard. As part of SEMP, PennDOT has established a Green Plan Policy that can be found at www.dot.state.pa.us and is also posted at PennDOT District and County Offices. The Green Plan Policy is designed to protect the environment, conserve resources and comply with environmental laws and regulations. The contractor shall ensure that its personnel (including the personnel of any of its subcontractors) are aware of PennDOT’s commitment to protecting the environment, are properly trained about the environmental impacts of their work and are competent (through appropriate work experience, job training or classroom education) to perform the work that they do.

The Equipment and Services to be supplied under this agreement will maintain the following minimum specifications:

Lycoming County anticipates renting one (1): MOBILE ROAD PATCHER WITH OPERATORS. Mobile Road Patcher with qualified operator, and all safety and operational equipment provided. Unit must be equipped with working lights, reverse direction alarm and revolving or strobe warning light. Unit to be a minimum 27,000 GVW, having a minimum 5 cubic yard aggregate hopper. This unit must be able to move while patching. The contractor must supply all asphalt, oil, and aggregate. The contractor will also ensure that proper oil and aggregates are used to guarantee positive chemical bond of oil and aggregate. The materials provided shall be appropriate for the particular project, regardless of temperature. Estimated usage is 120 hours.

Contractor is required to be available at any given time within the call out period. The unit must be available and present at time of inspection. PO executed after inspection is complete.

In the event of a breakdown equipment is to be repaired or replaced with equal or greater equipment within twenty-four (24) hours. All repairs and maintenance must be done during non- working hours. The contractor is responsible for all fuel, equipment repairs, lubrication, maintenance and insurance. The Contractor is also responsible for proper disposal of waste oil created during machine clean out.

The contractor shall be responsible to ensure all equipment and operators are in conformance with applicable federal and Pennsylvania motor vehicle laws.

The Contractor will report to the jobsite as directed by the department and is required to respond within 24 hours of notification. Hours of payment will be based on actual hours worked. There will be no work on state holidays. No travel time will be paid for transporting the equipment to or from contractor’s official headquarters or from a job site to a non-Department work site, for scheduled meal breaks or for any time spent on repairing any breakdowns.

Patches that are repaired by the contractor must hold for a 7-day minimum. The contractor at no cost to the department shall re-patch all unsatisfactory work. The contractor must be available to work regardless of temperature, but not when there is precipitation.

NOTE: The quantities shown are strictly an estimate and this estimate is for internal department use only. There is no assurance that the department’s actual usage of the equipment will approximate this estimate. Payment by the department to the vendor is based on actual usage.

The Commonwealth reserves the right, upon notice to the contractor to extend the term of the ITQ contract or any part of the contract, for up to there (3) months upon the same terms and conditions. This will be utilized to prevent a lapse in contract coverage and only for the time necessary, up to three (3) months to enter into a new contract 3516T01.

This bid includes three 1 year renewals with a price increase of 2% from the previous year. The renewals will be by mutual consent between the Vendor and Penn DOT 3-2.

(Unit 1)- Contractor RFQ with operator $ __________ per hour Contractor Name & Date: _______________________________________