SPECS_939_014 Autrey Mill Village_20240115.pdf

AUTREY MILL HERITAGE VILLAGE

SITE LOCATION: 9770 AUTREY MILL ROAD

JOHNS CREEK, GA 30022

January 12, 2024

PREPARED FOR:

The City of Johns Creek

PREPARED BY:

Foresite Group, LLC 3740 Davinci Court

Suite 100 Peachtree Corners, Georgia 30092 o | 770.368.1399 f | 770.368.1944 w | www.foresitegroup.net

CITY OF JOHNS CREEK

Table of Contents

Section 00 0010 Table of Contents

Specifications

Section Title

Division 00 – Bid and Contracting Requirements Invitation to Bid 00 9900 Schedule of Drawings

Division 01 – General Requirements 01 1100 Summary of Work 01 2200 Unit Prices 01 2300 Alternates 01 2500 Substitution Procedures 01 2500.01 Request for Substitution Form 01 2973 Schedule of Values 01 3100 Project Management and Coordination 01 3119 Project Meetings 01 3200 Construction Progress Documentation 01 3216 Construction Schedules 01 3233 Construction Photographs 01 3323 Shop Drawings, Product Data, and Samples 01 3330 Structural Submittals 01 4200 Codes and Standards 01 4525 Structural Testing/Inspection Agency Testing 01 4529 Testing and Laboratory Services 01 5000 Temporary Construction Facilities and Controls 01 5100 Erosion, Sedimentation and Pollution Controls 01 6600 Storage and Protection 01 7123 Construction Staking 01 7400 Progress Cleaning 01 7419 Construction Waste Management and Disposal 01 7836 Warranties and Bonds 01 7839 Closeout Submittals

Division 03 – Concrete 03 0000 Concrete Work 03 1000 Concrete Formwork 03 2000 Concrete Reinforcement 03 6200 Non-Shrink Grout

Division 06 – Wood 06 1053 Miscellaneous Rough Carpentry 06 1073 Site Carpentry 06 1519 Wood Decking

Division 31 – Earthwork 31 1100 Clearing and Grubbing 31 1300 Tree Protection and Demolition

SCHEDULE OF DRAWINGS

Summary of Work 01 1100 - 1

Section 01 1100

Summary of Work

Part 1 General

1.01 Description

A. The work to be performed under this Contract shall consist of furnishing all labor, materials, tools, equipment and incidentals and performing all work required to construct complete in place and ready to operate:

1. Work shall include all include materials, labor and construction of Autrey Mill

Heritage Village. Scope includes demolition of existing structures and tree removal. Construction to include a new covered stage and wooden bench seating as an alternate. Some minor electrical work is included for outlets and lighting at the covered stage structure. There are unit prices for removal/replacement of unsuitables and for additional tree removal.

B. All work described above shall be performed as shown on the Drawings and as specified.

1.02 Project Location

A. The equipment and materials to be furnished will be installed at the locations shown on the Drawings.

1.03 Quantities

A. The Owner reserves the right to alter the quantities of work to be performed or to extend or shorten the improvements at any time when and as found necessary, and the Contractor shall perform the work as altered, increased or decreased. Payment for such increased or decreased quantity will be made in accordance with the Instructions to Bidders. No allowance will be made for any change in anticipated profits nor shall such changes be considered as waiving or invalidating any conditions or provisions of the Contract and Bond.

1.04 Partial Owner Occupancy

A. The existing facilities to which these improvements are being made will continue operation during the period of construction.

END OF SECTION

Unit Prices 01 2200-1

Section 01 2200 Unit Prices

Part 1 General

1.01 Scope

A. Section Includes:

1. Unit price work.

2. List of unit prices required.

3. Procedures for unit price work.

B. Related Sections

1. Applications for payment: As outlined in General Conditions and Bid Schedule

2. Procedures for modifications to the Contract: As outlined in General Conditions.

3. Procedures for utilization of testing and inspection: As outlined in Specifications.

4. Contract closeout procedures: As outlined in Specifications.

1.02 Unit Price List

A. Base Bid - Unit Price No. 1: Excavation of Unsuitable Material and Replacement with

#57 Stone.

1. Removal of unsuitable material, if encountered and if required to improve subgrade and replacement with fully compacted base (98% standard proctor minimum).

2. Purpose: To adjust the contract sum when actual quantity is determined.

3. Quantity to be included in contract sum: 100 C.Y.

4. Unit of measurement: Cubic Yard

5. Include only the following in the unit price: Excavation to plan subgrade, hauling off site, cost of providing sufficient and suitable fill material from off site from subgrade to original level of subgrade, overhead and profit.

6. Include all other costs in the contract sum.

7. Method of measurement: Measurement will be made and verified by the City for actual quantities as outlined in the Specifications.

B. Base Bid - Unit Price No. 2: Excavation of Unsuitable Material and Replacement with

GAB Stone.

Unit Prices 01 2200 - 2

1. Removal of unsuitable material, if encountered and if required to improve subgrade and replacement with fully compacted base (98% standard proctor minimum).

3. Quantity to be included in contract sum: 100 C.Y.

4. Unit of measurement: Cubic Yard

5. Include only the following in the unit price: Excavation to plan subgrade, hauling off site, cost of providing sufficient and suitable fill material from off site from subgrade to original level of subgrade, overhead and profit.

6. Include all other costs in the contract sum.

7. Method of measurement: Measurement will be made and verified by the City for actual quantities as outlined in the Specifications.

C. Base Bid - Unit Price No. 3: Excavation of unsatisfactory materials and replacement with suitable fill.

1. Removal of unsatisfactory materials encountered and requiring excavation and replacement with suitable fill to subgrade shown on plans.

2. Purpose: To adjust the contract sum when actual quantity is determined.

3. Quantity to be included in contract sum: 100 C.Y.

4. Unit of measurement: Cubic Yard

5. Include only the following in the unit price: Excavation, hauling and disposal off site, cost of providing from off-site sufficient and suitable fill material to subgrade, allowing for replacement of all unsuitable material removed, overhead and profit.

6. Include all other costs in the contract base bid.

7. Method of measurement: Actual quantity constructed and authorized prior to start of work by Owner’s Representative.

D. Base Bid - Unit Price No. 4: Tree removal for trees sized between 10” and 20” tree caliper when measured at breast height of tree.

1. Demolish and removal of existing trees off site and stump grinding to two feet below grade.

3. Quantity to be included in contract sum: 5 trees.

Unit Prices 01 2200 - 3

4. Unit of measurement: Each

5. Include only the following in the unit price: Demolish and removal of tree off site, grinding of stump to two feet below grade, overhead and profit.

6. Include all other costs in the contract base bid.

7. Method of measurement: Actual quantity of trees flagged and authorized for removal prior to start of work by Owner’s Representative.

E. Base Bid - Unit Price No. 5: Tree removal for trees sized between 20” and 30” tree caliper when measured at breast height of tree.

1. Demolish and removal of existing trees off site and stump grinding to two feet below grade.

2. Purpose: To adjust the contract sum when actual quantity is determined.

3. Quantity to be included in contract sum: 5 trees.

4. Unit of measurement: Each

5. Include only the following in the unit price: Demolish and removal of tree off site, grinding of stump to two feet below grade, overhead and profit.

6. Include all other costs in the contract base bid.

7. Method of measurement: Actual quantity of trees flagged and authorized for removal prior to start of work by Owner’s Representative.

1.03 Submittals

Supporting Data: With applications for payment covering unit price work submit substantiated measurement of quantity installed or executed.

A. Unit Prices

1. Indicate unit price for each item on bid form.

2. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

3. Quantities:

a. Include in the contract base bid an amount equal to the unit price times the estimated quantities.

b. Actual quantities will be determined by measurement, and the contract sum will be adjusted accordingly.

Unit Prices 01 2200 - 4

4. Accepted unit prices will be included in the agreement.

B. Procedures for Modifications to the Contract: Procedures for submitting and handling modifications due to changes are specified elsewhere.

Part 2 Products (Not Used)

Part 3 Execution (Not Used)

Alternates 01 2300 - 1

Section 01 2300 Alternates

1.01 Related Documents

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 Summary

A. Section includes administrative and procedural requirements for alternates.

1.03 Definitions

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to or deducted from the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the

Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

1.04 Procedures

A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to alternates.

C. Execute accepted alternates under the same conditions as other work of the

Contract.

Alternates 01 2300 - 2

D. Schedule: A schedule of alternates is included at the end of this Section.

Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

3.01 Schedule of Alternates

A. Alternate No. 1:

1. Amphitheater Seating.

Substitution Procedures 01 2500 - 1

1.01 Material

Section 01 2500 Substitution Procedures

A. Use materials and equipment that are new and of quality suited to use intended, suitable for function intended, and plainly labeled and delivered to Project site in original unopened containers when nature of materials is suitable for containers.

B. The Engineer has endeavored to specify materials, products and assemblies which are totally free of asbestos, polychlorinated biphenyl (PCB) or other similar materials believed to endanger the health and safety of construction workers and future building occupants. However, manufacturers' information and other data normally furnished to the Engineer by producers of building material products and systems do not always contain accurate, complete or appropriate information for the Engineer to properly evaluate each product.

C. It shall therefore be a requirement of these Contract Documents that neither the

Contractor, nor his material suppliers, nor his Subcontractors install or otherwise incorporate any materials containing asbestos, PCB or other hazardous materials within the boundaries of the Project. No soil found on site, or transported to the site from remote locations, which is contaminated with material containing asbestos, PCB, Radon, gasoline, fuel oil, diesel fuel or other similar fossil fuels shall be used for fill, backfill or landscape topsoil.

D. The Contractor shall require that each of his Subcontractors and material suppliers warrants to Owner and Engineer, that all materials, products and assemblies incorporated, or submitted for incorporation into this Project, are totally free of asbestos, PCB, or other such hazardous materials. This warranty shall include all materials, products and assemblies specified and otherwise required in the Contract Documents. This warranty shall also include all materials, components and accessories not specifically enumerated or detailed in these Contract Documents but which are required by performance specifications or recommended by manufacturers for complete installation of materials, products and assemblies. If the Contractor or his Subcontractors or material suppliers have knowledge that, or believe that an item, component, material or accessory within a product or assembly may contain asbestos, PCB or other such hazardous material, it is the Contractor's sole responsibility to secure a written certification from the manufacturer of any suspected material stating this material is totally free of asbestos, PCB or other hazardous materials. A copy of the written certification shall be submitted to the Owner and Engineer.

E. Products that are specified by reference standards or in descriptive manner without a manufacturer's name, model number or trade name, shall be selected by the Contractor, shall comply with all specified requirements, and shall not contain asbestos, PCB or other hazardous materials in any form. The Contractor shall be responsible for determining that materials requested for substitution are totally free of asbestos, PCB or other similar materials known to endanger the health and safety of construction workers and future building occupants.

1.02 Workmanship

A. Follow manufacturer's instructions. When instructions are in conflict with

Substitution Procedures 01 2500 - 2

Contract Documents, make request for clarification before proceeding. Maintain copy of manufacturer's instructions at Project site.

B. Comply with industry standards except when specified tolerances indicate more rigid standards or more precise workmanship. Perform work by persons qualified to produce workmanship of specified quality.

C. Join materials to uniform, accurate fit to meet with straight lines free of smears and overlaps. Install exposed materials appropriately level, plumb, and at accurate right angles or flush with adjoining materials. Attach materials with sufficient strength, number, and spacing of attachments that will not fail until materials joined are broken or permanently deformed.

1.03 Contractor's Options

A. For products specified only by reference standard or description, provide any product meeting specifications.

B. For products specified by naming one or more products or manufacturers, request for substitution for any product not named is required.

C. For products specified by naming one or more products or manufacturers with no substitutions permitted, provide one of named products.

D. Where particular items of methods, materials, systems, and equipment are specified as products of certain named manufacturers, products of those named manufacturers, or approved equivalents, are acceptable. Certain specified construction and equipment details may not be regularly included as part of the named manufacturer's standard catalog equipment, but shall be provided by the manufacturer as required for the proper functioning of the equipment. The Contractor shall assume full responsibility to assure that the manufacturer provides materials and equipment conforming to indicated and specified requirements. Reasonable minor variations in equipment due to manufacturing methods are expected and will be acceptable; however, indicated and specified performance and material requirements are minimum. The Engineer reserves the right to determine equality of equipment that deviates from any of the indicated and specified requirements.

E. Naming any manufacturer does not imply approval of that manufacturer's nonconforming products.

F. The Contractor shall include in the Work; the materials, products and equipment named in the Contract Documents by trade name, proprietary name or manufacturer's catalog numbers, including any specified modifications thereto unless proposed substitutions are approved in writing by the Architect.

1.04 Substitutions

A. Engineer will consider formal requests from Contractor and Vendor for product substitutions. Additional substitution requirements may be listed in the individual specification sections.

1. Contractor shall submit written request using the Section 01 2500.01

Substitution Form to Engineer for review and consideration of proposed substitution. Additional requirements for substitution requests may be listed in the individual specification section.

Substitution Procedures 01 2500 - 3

2. Each proposed substitution shall require Engineer's written approval prior to inclusion in Work.

3. Any request not using a complete Substitution Form will not be considered.

B. Submit separate request for each substitution in compliance with Section 01 2500.

Support each request with:

1. Complete data substantiating compliance of proposed substitution with requirements of Contract Documents.

2. Product identification including manufacturer's name and address.

3. Manufacturer's product data including product description, reference standards, and performance and test data.

4. Samples as applicable.

5. Name and address of similar projects on which product has been installed and date of each installation.

6. Itemized comparison of proposed substitution with product specified. List significant variations including costs.

7. Data relating to changes in construction schedule.

8. List of changes required in other Work or products.

9. Designation of required license fees or royalties.

10. Designation of availability of maintenance service and source of replacement materials.

C. Substitutions will not be considered for acceptance when they are indicated or implied on Shop Drawings or Product Data Submittals without formal request from Contractor or when acceptance will require substantial revision of Contract Documents.

D. When a request for substitution is denied, General Contractor shall provide specified products.

E. Substitute products shall not be installed without Engineer's written acceptance or prior approval.

F. Where the shop drawings, product data and/or samples as submitted by Contractor indicate a departure from the Contract which Engineer deems to be a minor adjustment in the interest of Owner, not involving a change in the Contract Price or Contract Time, Engineer will approve the data/drawing, but the approval will contain, in substance, the following notation:

"The modification shown on the attached data/drawings is approved in the interest of Owner to effect an improvement for the Project and is accepted with the understanding that it does not involve any change in the Contract Price or Contract Time; that it is subject generally to all Contract stipulations and covenants; and that it is without prejudice to any and all rights of Owner under the Contract and Bond or Bonds."

Substitution Procedures 01 2500 - 4

G. Approval by Engineer of shop drawings, product data and/or samples will be general and shall not relieve Contractor from the responsibility of adherence to the Contract, nor shall it relieve him of the responsibility for any error which may exist or result.

1.05 Contractor's Representative

A. In making formal request for substitution, Contractor/Subcontractor represents:

1. He has investigated proposed product and has determined it is equal to or superior to specified product.

2. He will provide same warranties and bonds for substitution as for specified product.

3. He certifies cost data presented is complete and includes all related costs under this Contract but excludes any Engineer's redesign costs, and waives all claims for additional costs related to substitution which subsequently becomes apparent. Any redesign costs from use of substitution are the responsibility of the contractor.

4. He will coordinate installation of accepted substitute, making such changes as may be required for Work to be complete in all respects.

5. He waives claims for additional costs caused by substitution which may subsequently become apparent or unforeseen at the time of approval.

1.06 Engineer's Duties

A. Review Contractor's requests for substitutions with reasonable promptness.

B. Notify Contractor, in writing, of decision for acceptance or rejection of requests for substitution.

Request for Substitution 01 2500.01 - 1

Section 01 2500.01 Request for Substitution

TO: Foresite Group, LLC.

ATTN: Anthony Pappas 3740 Davinci Court, Suite 100 Peachtree Corners, GA 30092

FROM:

name of company street address city and state phone number and name of person to contact

PROJECT:

1. Specification Section and Paragraph Numbers of product specified

2. Proposed Substitution

a. Name and Model No.

b. Manufacturer: __________________________________________ Name Address Phone

c. Description

d. Attach applicable performance and test data

e. Numbers of applicable reference standards

f. Attach a color chart, if applicable.

g. Attach installation instructions.

3. Manufacturer's Reputation: Attach the following:

a. Evidence of reputation for prompt delivery.

b. Evidence of reputation for efficiency in servicing products.

Request for Substitution 01 2500.01 - 2

4. Comparison: Attach an itemized comparison of the proposed substitution with product specified, including all reference standards related to the product.

5. Previous Installation: Provide the following information on similar projects on which proposed substitution was used, list projects in both the locale of the project and the Atlanta metro area:

Name and address Date of Name, address, and phone of project Installation number of Architect

a. __________________________ ________________ _______________________

b. __________________________ ________________ _______________________

c. __________________________ ________________ _______________________

d. __________________________ ________________ _______________________

6. Changes in Work: Attach data relating to changes required in other work to permit use of proposed substitution and changes required in the construction schedule.

7. In making request for substitution, petitioner represents that he has examined the Drawings and, and has determined that, to the best of his knowledge, the proposed substitution is appropriate for the use intended in the Drawings and Specifications.

signature of petitioner/bidder date

Schedule of Values 01 2973 - 1

Section 01 2973 Schedule of Values Part 1 General

1.01 Scope

A. The work under this Section includes preparation and submittal of a schedule of values.

1.02 General

A. Timing of Submittal: Submit to the Engineer, a schedule of values allocated to the various portions of the work, within 10 days after Notice to Proceed. The first progress payment will not be made until the next pay cycle following the Owner’s Representative's approval of the Contractor's values.

B. Supporting Data: Upon request of the Owner’s Representative, support the values with data which will substantiate their correctness.

C. Use of Schedule: The schedule of values, unless objected to by the Owner’s

Representative, shall be used only as a basis of the Contractor's Application for Payment.

1.03 Form and Content of Schedule of Values

A. Form and Identification

1. Type schedule on 8-1/2 x 11-inch white paper.

2. Contractor's standard forms and automated printout may be used.

3. Identify schedule with:

a. Title of Project and location

b. Engineer

c. Name and address of Contractor

d. Contract designation

e. Date of submission

B. Schedule shall list the installed value of the component parts of the work in sufficient detail to serve as a basis for computing values for progress payments during construction. Breakdown shall be by structure, then by CSI Format, for ease of field verification of quantities completed in each structure.

Schedule of Values 01 2973 - 2

C. Format

1. Follow the Table of Contents of the Contract Documents as the format for listing the component items.

2. Identify each item with the number and title of the respective major Section of the Specifications.

D. For each major line item list sub-values of major products or operations under the item.

E. For the Various Portions of the Work:

1. Each item shall include a directly proportional amount of the Contractor's overhead and profit.

2. For items on which progress payments will be requested for stored materials, break down the value into:

a. The cost of the materials, delivered and unloaded, with taxes paid.

b. The total installed value, including Contractor's overhead and profit, less item a. above.

F. The sum of all values listed in the schedule shall equal the Bid Total.

Project Management and Coordination 01 3100 - 1

Section 01 3100 Project Management and Coordination

1.01 Related Documents

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 Summary

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project Web site.

5. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Division 01 - Section 01 3200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Division 01 - Section 01 7838 "Closeout Submittals" for coordinating closeout of the Contract.

1.03 Definitions

A. RFI: Request from Owner, Engineer, Owner’s Representative, or Contractor seeking information required by or clarifications of the Contract Documents.

1.04 Informational Submittals

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

Project Management and Coordination 01 3100 - 2

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 5 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities;

list addresses and telephone numbers, including office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office. Keep list current at all times.

1.05 General Coordination Procedures

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor shall coordinate its operations with operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

Project Management and Coordination 01 3100 - 3

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

E. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property.

1.06 Coordination Drawings

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

Project Management and Coordination 01 3100 - 4

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Owner’s Representative indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

1.07 Requests for Information (RFI’s)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Owner’s Representative will return RFIs submitted to Owner’s Representative by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in

Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

Project Management and Coordination 01 3100 - 5

5. Name of Engineer.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Owner’s Representative.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Owner’s Representative's Action: Owner’s Representative will review each RFI, determine action required, and respond. Allow seven working days for Owner’s Representative's response for each RFI. RFIs received by Owner’s Representative after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

Project Management and Coordination 01 3100 - 6

f. Requests for interpretation of Owner’s Representative's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Owner’s Representative's action may include a request for additional information, in which case Owner’s Representative's time for response will date from time of receipt of additional information.

3. Owner’s Representative's action on RFIs that may result in a change to the

Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

a. If Contractor believes the RFI response warrants change in the Contract

Time or the Contract Sum, notify Owner’s Representative in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log bi-weekly. Include the following:

2. Name and address of Contractor.

3. Name and address of Owner’s Representative.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Owner’s Representative’s response was received.

F. On receipt of Owner’s Representative’s action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Owner’s Representative within 7 days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change

Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.08 Project Meetings

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

Project Management and Coordination 01 3100 - 7

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Owner’s Representative of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Owner’s Representative, within 3 days of the meeting.

B. Preconstruction Conference: Owner will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Owner’s Representative, but no later than 15 days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner, Owner’s Representative, and their consultants; Contractor and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the conference.

Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of record documents.

Project Management and Coordination 01 3100 - 8

m. Use of the premises and existing buildings.

n. Work restrictions.

o. Working hours.

p. Owner's occupancy requirements.

q. Responsibility for temporary facilities and controls.

r. Procedures for moisture and mold control.

s. Procedures for disruptions and shutdowns.

t. Construction waste management and recycling.

u. Parking availability.

v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. First aid.

y. Security.

z. Progress cleaning.

4. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Owner’s Representative of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

Project Management and Coordination 01 3100 - 9

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to

Project Management and Coordination 01 3100 - 10 performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Owner and Owner’s Representative, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to

Project closeout.

2. Attendees: Authorized representatives of Owner, Owner’s Representative, and their consultants; Contractor and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for preparing operations and maintenance data.

e. Requirements for delivery of material samples, attic stock, and spare parts.

f. Requirements for demonstration and training.

g. Preparation of Contractor's punch list.

h. Procedures for processing Applications for Payment at Substantial

Completion and for final payment.

i. Submittal procedures.

j. Coordination of separate contracts.

k. Owner's partial occupancy requirements.

l. Installation of Owner's furniture, fixtures, and equipment.

m. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Conduct progress meetings at biweekly intervals.

Project Management and Coordination 01 3100 - 11

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner and Owner’s Representative, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the

1) Interface requirements.

2) Sequence of operations.

3) Resolution of BIM component conflicts.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Progress cleaning.

11) Quality and work standards.

12) Status of correction of deficient items.

13) Field observations.

Project Management and Coordination 01 3100 - 12

14) Status of RFIs.

15) Status of proposal requests.

16) Pending changes.

17) Status of Change Orders.

18) Pending claims and disputes.

19) Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Coordination Meetings: Conduct project coordination meetings at regular intervals.

Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and preinstallation conferences.

1. Attendees: In addition to representatives of Owner and Owner’s

Representative, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meetings shall be familiar with Project and authorized to

2. Agenda: Review and correct or approve minutes of the previous coordination meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with report of each meeting.

Project Management and Coordination 01 3100 - 13

c. Review present and future needs of each contractor present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Resolution of BIM component conflicts.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Work hours.

11) Hazards and risks.

12) Progress cleaning.

13) Quality and work standards.

14) Change Orders.

3. Reporting: Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

Project Meetings 01 3119 - 1

Section 01 3119 Project Meetings

Part 1 General

1.01 Scope

A. Work under this Section includes all scheduling and administering of pre-construction and progress meetings as herein specified and necessary for the proper and complete performance of this work.

B. Scheduling and Administration by Engineer

1. Prepare agenda.

2. Make physical arrangements for the meetings.

3. Preside at meetings.

4. Record minutes and include significant proceedings and decisions.

5. Distribute copies of the minutes to participants.

1.02 Preconstruction Conference

A. The Engineer shall schedule the preconstruction conference prior to the issuance of the Notice to Proceed.

B. Representatives of the following parties are to be in attendance at the meeting:

1. Owner.

2. Engineer.

3. Architect

4. Contractor and superintendent.

5. Major subcontractors.

6. Representatives of governmental or regulatory agencies when appropriate.

C. The agenda for the preconstruction conference shall consist of the following as a minimum:

1. Distribute and discuss a list of major subcontractors and a tentative construction schedule.

2. Critical work sequencing.

Project Meetings 01 3119 - 2

3. Designation of responsible personnel and emergency telephone numbers.

4. Processing of field decisions and change orders.

5. Adequacy of distribution of Contract Documents.

6. Schedule and submittal of shop drawings, product data and samples.

7. Pay request format, submittal cutoff date, paydate and retainage.

8. Procedures for maintaining record documents.

9. Use of premises, including office, temporary facilities, storage areas and

Owner's requirements.

10. Major equipment materials deliveries and priorities.

11. Safety and first aid procedures.

12. Security procedures.

13. Housekeeping procedures.

14. Work hours.

15. Utilities.

1.03 Project Coordination Meetings

A. Project Coordination Meetings may be requested at any time at the discretion of the

Owner, Engineer or Contractor. The party requesting a meeting shall provide the other two parties with as much notice as possible, as well as a written agenda for such meeting.

1.04 Project Coordination Meetings

A. Schedule regular monthly meetings as directed by the Engineer.

B. Hold called meetings as the progress of the work dictates.

C. The meetings shall be held at the location indicated by the Engineer.

D. Representatives of the following parties are to be in attendance at the meetings:

1. Engineer.

2. Contractor and superintendent.

3. Major subcontractors as pertinent to the agenda.

Project Meetings 01 3119 - 3

4. Owner's representative as appropriate.

5. Representatives of governmental or other regulatory agencies as appropriate.

E. The minimum agenda for progress meetings shall consist of the following:

1. Review and approve minutes of previous meetings.

2. Review work progress since last meeting.

3. Note field observations, problems and decisions.

4. Identify problems which impede planned progress.

5. Review off-site fabrication problems.

6. Review Contractor's corrective measures and procedures to regain plan schedule.

7. Review Contractor's revision to the construction schedule as outlined in the

Supplementary Conditions.

8. Review submittal schedule; expedite as required to maintain schedule.

9. Maintenance of quality and work standards.

10. Review changes proposed by Owner for their effect on the construction schedule and completion date.

11. Complete other current…