Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form used by Gainesville Regional Utilities (GRU) in Florida to justify the procurement method for a project. The form provides a template for GRU to document whether a procurement qualifies as a sole source or specified source selection. For sole source justifications, the form allows GRU to cite specific circumstances including: replacement parts available only from the original equipment manufacturer (OEM), services requiring copyrighted drawings or specifications exclusive to the OEM or authorized distributors, or unique goods or services protected by active U.S. patents or copyrights. The form requires the requestor to provide supporting documentation, such as explanation letters from manufacturers that include relevant patent, trademark, or copyright numbers. The document must be signed by the requestor, department head, and executive team before approval.

In the context of the Serenola Substation Fence Phase 1 project, this form would be used if GRU determines that the commercial-grade, black vinyl-coated chain link fencing system or installation services qualify under sole source or specified source criteria. The project involves installing approximately 600 linear feet of fencing along the north property line of the Serenola substation, including a 14-foot wide double gate system. If sole source or specified source justification applies, GRU must document the rationale and obtain appropriate signatures before proceeding with the procurement, rather than conducting a competitive bidding process.