Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form used by Gainesville Regional Utilities (GRU), a multi-disciplinary utility provider serving the Gainesville area in Alachua County and Graceville City, Florida. The form is designed to document the justification for procurement decisions made through either sole source or specified source selection methods rather than competitive bidding. The form allows requestors to indicate which procurement method applies and requires detailed explanation for the selected approach. Requestors must provide signatures from the requestor, department head, and executive team to authorize the procurement decision. The form includes checkboxes for three primary sole source justifications: replacement parts available only from the original equipment manufacturer, services requiring copyrighted drawings or specifications exclusive to the OEM or authorized distributors, and unique goods or services protected by active U.S. patents or copyrights. Supporting documentation, such as manufacturer explanation letters, must accompany the form to substantiate claims.

The form serves as an internal control mechanism for GRU's procurement process and relates directly to the agency's concurrent efficiency review of its Accounts Payable and Procurement Divisions, which was issued as a Request for Proposal with responses due by March 6, 2026. No specific contract values, set-aside requirements, incumbent vendors, or funding sources are detailed within this form document itself. The form is a fillable template revised as of August 21, 2024, and represents GRU's standardized documentation for non-competitive procurement justifications within its procurement framework.