Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form from Gainesville Regional Utilities (GRU), a Florida-based utility provider. The form serves as a procurement document that allows GRU to justify the selection of a vendor through either sole source or specified source procurement methods rather than competitive bidding. The form includes checkboxes for three primary justifications for sole source selection: procurement of replacement parts exclusively available from the original equipment manufacturer (OEM), requirement for services utilizing copyrighted drawings or specification documents available only from the OEM or authorized service center, or acquisition of unique goods or services protected under active U.S. patents or copyrights. The document requires submission of supporting documentation, such as explanation letters from manufacturers that include relevant patent, trademark, or copyright numbers to substantiate the procurement method selected.

The form requires completion by the requestor, including identification of the project name, selection date, and detailed justification for the chosen procurement method. Approval signatures are required from the requestor, department head, and executive team before the procurement can proceed. The document is designed as a fillable form to facilitate the internal approval process for non-competitive procurements at GRU, ensuring proper documentation and oversight of vendor selections that do not follow standard competitive bidding procedures.