Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form used by Gainesville Regional Utilities (GRU), a multi-disciplinary utility provider serving the Gainesville area in Alachua County and Graceville City, Florida. The form is a template document designed to justify the selection of either a sole source or specified source vendor for procurement purposes. The form provides checkbox options for three sole source justifications: replacement parts available only from the original equipment manufacturer (OEM), services requiring copyrighted drawings or specifications available only from the OEM or authorized distributor, or unique goods or services covered under an active U.S. patent or copyright. For specified source selections, the form requires detailed written justification. The document includes signature lines for the requestor, department head, and executive team approval, establishing a hierarchical review and authorization process before proceeding with non-competitive procurement methods.

The form itself contains no pricing information, set-asides, incumbent vendor details, or funding requirements, as it serves solely as a procedural mechanism for documenting and justifying non-competitive source selections within GRU's procurement framework. Supporting documentation such as explanation letters from manufacturers or patent/trademark/copyright information must be provided to substantiate the claimed sole source or specified source justifications. This form is part of GRU's internal procurement controls and compliance procedures, working in conjunction with the organization's broader procurement policies and the efficiency review engagement referenced in the related RFP, which addresses accounts payable and procurement division operations.