Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form used by Gainesville Regional Utilities (GRU), a multi-disciplinary utility provider serving the Gainesville area in Alachua County and Graceville City, Florida. The form is designed to document the justification for procuring goods or services through either a sole source or specified source method rather than competitive bidding. GRU is seeking qualified consultants to conduct a comprehensive efficiency review of its Accounts Payable and Procurement Divisions, with the scope encompassing process mapping, workflow documentation, performance metrics and industry benchmarking, internal controls and compliance audits, technology and automation assessments, vendor management analysis, and cost reduction analysis. Proposals must be submitted electronically via the GRU e-Procurement Portal by 2:00 p.m. on Friday, March 6, 2026, with questions due by 4:00 p.m. on Tuesday, March 3, 2026. GRU will notify the successful respondent of intent to award within sixty calendar days of the solicitation due date, with contract execution required within fifteen calendar days of award notification.

Consultants must submit pricing on a firm, fixed-fee basis using the provided Pricing Response Form, with all costs remaining valid for sixty calendar days from the solicitation due date and subject to potential price adjustments at annual anniversaries limited to the lesser of 5% or the change in the Producer's Price Index and Consumer Price Index. Respondents must demonstrate knowledge and experience with governmental accounting standards, multi-disciplinary utility environments, SAP software, and complementary systems including Concur, OpenText, and OpenGov, and must provide proof of Commercial General Liability insurance ($1,000,000), Automobile Liability insurance ($500,000), and Workers Compensation coverage before commencing work. The RFP does not specify set-aside designations, restricts response to particular types of organizations, or reference disadvantaged enterprise requirements, and no incumbent vendors or current contractors are identified in the solicitation documents.