Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form used by Gainesville Regional Utilities (GRU), a multi-disciplinary utility provider serving the Gainesville area in Alachua County and Graceville City, Florida. The form provides a standardized template for GRU to justify procurement decisions using either sole source or specified source selection methods. The document allows the requestor to select one of three sole source justifications: replacement parts available only from the original equipment manufacturer (OEM), services requiring copyrighted drawings or specification documents exclusively from the OEM or authorized distributor, or unique goods or services covered under active U.S. patents or copyrights. For specified source selections, the form requires detailed justification. The form requires signatures from the requestor, department head, and executive team, along with supporting documentation such as manufacturer explanation letters that include patent, trademark, or copyright numbers where applicable.

This fillable form serves as the internal procurement control mechanism for GRU to document and justify non-competitive source selections. The form is designed to ensure transparency and compliance with procurement regulations by requiring detailed written justifications and multi-level approval before sole source or specified source awards can be made. The form does not specify contract values, timelines, or other performance metrics, as it functions as a procedural control document rather than a solicitation or award notice. Completion and approval of this form is a prerequisite step in GRU's procurement process for non-competitive purchases.