Specifications~12.docx

SPECIFICATION FOR THE PURCHASE OF

19.5k GVW Mechanic’s Truck ITB (84”ca)

1.0 SCOPE

This specification is intended to describe and set minimum acceptable standards for the purchase of up to five 19.5k GVW Mechanic’s Service Trucks as specified. Required options are included in this specification. Trucks may be used by ODOT staff at all hours of the day and night, at both on and off road construction/maintenance sites year round. The truck must be configured for, but not limited to, performance in such applications.

This equipment will be used statewide at elevations from near sea level to 8,000 ft. and in ambient temperatures ranging from -30 degrees Fahrenheit to 120 degrees Fahrenheit. The equipment shall remain operational under these conditions.

The equipment supplied must be new and unused, standard, current production models of a manufacturer with experience in the production of service body trucks. All workmanship, materials, and installation procedures shall be of good quality and design. All equipment supplied must conform to all applicable OSHA, MSHA, and EPA regulations and to all SAE, ANSI and other industry related standards in effect at the time of manufacture.

2.0 DETAILED SPECIFICATIONS:

2.1 MANDATORY OPTIONS:

Bidder shall include an option for an all in one unit for the welder, air compressor, and hydraulics specified below. A Miller EnPak A60GBHW or approved equal must be bid as an option in lieu of the separate units and operations called out below in 2.8, 2.7.3, 2.9 and 2.10.

2.2 TRUCK CHASSIS SPECIFICATION:

2.2.7 The truck shall be equipped with factory standard heater, defroster, air conditioning, and cruise control.

2.2.8 The cab shall be equipped with right and left-hand outside heated mirrors and attached as such that they allow the mirrors to fold when struck.

2.3 SERVICE BODY GENERAL:

2.4 SERVICE BODY DIMENSIONS:

2.4.1 Bidder shall provide and submit with the Bid a detailed drawing of the Service body with components, as specified. The drawing must show the dimensions of the Service body and all compartments. All dimensions shall be within 2 inches + or – of stated requirements.

2.5 SERVICE BODY COMPARTMENTS:

2.5.1 The Service Body shall be equipped with 4 compartments on the curb side and 3 compartments on the street side.

2.5.2 The interior of the cabinets shall be painted or coated in light gray or white color.

2.5.3 Bed floor, top of rear bumper, and rear access steps shall have a spray on anti-slip coating similar to pickup bed liner.

2.5.4 All compartment doors shall be double panel construction. Hinges shall be either all stainless steel or galvannealed hinges with stainless steel pins.

2.5.5 The compartment doors shall be hinged to the front with double spring over center door closures or gas shocks on vertical doors. Double doors shall have the latching door to the front. Horizontal drop down doors shall have chain stays.

2.5.6 All door latches shall be 3 point lockable.

2.5.7 In addition to lockable individual latches, there shall be a one point locking mechanism for all doors on the same side of the Service Body.

2.5.8 All compartment doors shall be keyed the same. Two sets of keys shall be supplied with each service body.

2.5.9 All compartment shelves and dividers shall be constructed of galvanized or galvannealed steel.

2.5.10 Shelves shall be adjustable tray style with adjustable dividers. All adjustable dividers shall be installed in the appropriate compartments prior to delivery.

2.5.13 All wiring inside the cabinets shall be protected from items inserted into the cabinets. All wiring passing thru holes must use grommets and be shielded from hot locations and also protected from abrasions.

2.5.a STREET SIDE FIRST COMPARTMENT

2.5.b STREET SIDE OVER WHEEL COMPARTMENT

2.5.c STREET SIDE REAR COMPARTMENT

2.5.d CURB SIDE FRONT COMPARTMENT

There shall be a minimum 26” wide by 18” deep 7 drawer tool storage unit. Drawer configuration shall be from the bottom, one 7”, three 5”, and three 3” drawers.

2.5.e CURB SIDE SECOND COMPARTMENT

2.5.f CURB SIDE OVER WHEEL COMPARTMENT

2.5.g CURBSIDE REAR COMPARTMENT

A ½” by 50’ air hose reel plumbed from the air compressor shall be installed. Outlet shall exit to the rear, over the rear bumper.

2.6 SERVICE BODY ELECTRICAL

2.6.1 All lighting shall comply with FMVSS 108. Truck-Lite Super 44 series lighting, with flush mounted fixtures, and sealed wiring system or approved equal shall be utilized.

2.6.9 An LED mini light bar, Whelen part number R1LPPA or approved equal is to be mounted in the center of the cab protector described in 2.7.9 below. The light must be switched to operate on both high and low brightness levels and be run from a constant power source not requiring “keyed” power.

2.7 ACCESSORIES/ATTACHEMENTS

2.7.1 Trailer hitch: Trailer hitch receiver shall be rated at 16,000 lb minimum. A decal or label stating capacity shall be installed.

2.7.1a There shall be D-rings or a mount for safety chains on each side of the hitch receiver.

2.7.2 Workbench Bumper: shall be full body width. Minimum depth of 20 inches and a minimum height of 8”. Bumper shall have internal lockable storage and be fully enclosed with drain holes at each corner (no expanded metal bottom). Workbench bumper shall have 2 lockable doors, one at each end. Top side of bumper shall have anti-slip coating similar to pickup bed liner. A removable vise mounted to a plate that pins into place shall have a receptacle at each rear corner.

2.7.3 Hydraulic output: Truck must be equipped with a PTO driven, reversible, electrically controlled, auxiliary hydraulic circuit (power beyond circuit). It must be capable of producing flow of 10 GPM, with a minimum pressure of 1500 psi and a maximum of 2200 psi and be protected by relief valves. It must be plumbed to the rear of the body above the bumper in the same vicinity of the hose reel outlet.

2.7.3a ½” NPT fittings that are capped off.

2.7.3b Control switch shall be located inside the curb side rear cabinet or integrated into the crane controller.

2.7.4 Tailgate: Fold down tailgate is required.

2.7.5 Rear Step: Must have a rubber, cable, retractable, or folding step to provide access into the bed.

2.7.6 Grab Handle: A grab handle shall be installed to provide access into the bed in the proximity of the rear step.

2.7.7 Mud Flaps: Shall be black with no advertisement or logos. Not more than 10 inches off the ground.

2.7.8 Vise: A Wilton part number 1765, (6 inch, sealed spindle vise) or approved equal is required.

2.7.9 Cab Protector: A cab protector or headache rack is to be installed at the front side of the body to protect the rear of the cab. There shall be expanded metal or holes for maximum visibility through the rear window. Cab protector must be tall enough to mount an LED light bar to the top and be seen above the cab.

2.8 WELDER

2.8.3b Option for diesel engine must be bid.

2.9 AIR COMPRESSOR

2.9.3 Air compressor shall be hydraulically driven from the transmission PTO and capable of 40 CFM at 100 PSI.

2.9.4 Air tank shall be 20 gallons minimum.

2.10 CRANE

2.10.1 A 30’ crane with a 7000 pound rating minimum is required. Crane must be hydraulically driven from the transmission PTO. Operation must be fully hydraulic, no manual extensions will be allowed.

2.10.5 A rechargeable wireless controller with that will display real time load capacity, maximum distance with current load, boom angle, and percentage of load is required.

2.10.6 Full hydraulic power outriggers are required. No manual extensions will be allowed.

3.0 MANUFACTURING UPDATES

The Contractor shall provide to ODOT monthly written status reports summarizing the manufacturing process of all equipment on order. Written manufacturing status reports must be received by ODOT by the 15th day of the month, to begin the month following receipt of order. Written manufacturing status reports must be submitted to the attention of the ODOT Fleet Operations Coordinator as follows:

If by U.S. Mail:

Attention: Marvin Emerson Operations Purchasing Coordinator ODOT Fleet Operations 455 Airport Road, SE, Building K Salem, OR 97301-5348

If by Email: Marvin.Emerson@odot.oregon.gov Contractor agrees that time is of the essence for Contractor’s performance obligations under the Contract. The Contractor shall notify ODOT immediately, in writing if at any time Contractor finds that delivery cannot be completed as required. Upon receipt of such notice from Contractor or upon Contractors failure to deliver Goods within the timeline as specified, ODOT reserves the right to cancel the order and make purchases from another source, without further obligation to the Contractor.

4.0 TRAINING

The price provided for training must include all costs of training, including but not limited to, factory service representative’s salaries and fees, travel, lodging, meals, training/demonstration materials, etc.

Operator/Maintenance Orientation Training Contractor shall provide pricing for the services of an experienced trainer for a minimum of 2 hours of training to cover all features and options of the provided equipment. The training must cover all aspects for the safe and efficient operation of the equipment for the typical job assignments and work environments that are most common for transportation maintenance activities. (Note: Training could be at ODOT locations in Salem, Bend, La Grande or other maintenance section compounds.)

6.0 DELIVERY REQUIREMENTS

6.1 DELIVERY DATE REQUIRED BY ODOT:

Delivery must be completed, including all Back Orders, within 250 days ARO. All shipping and handling charges are to be paid by Contractor, unless specified otherwise in the Price Agreement. Early delivery is encouraged.

6.1.1 The Contractor shall notify ODOT, in writing, within 5 business days of receipt of Purchase Order if delivery cannot be completed as required. Upon receipt of such notice from the Contractor, ODOT reserves the right to cancel the order and make the purchase from another source, without further obligation to the Contractor.

6.2 DELIVERY TIME: Delivery is accepted Monday through Friday, excluding weekends or legal holidays as recognized by the State. Delivery hours are 7:30 AM to 3:00 PM. Any exception to this time frame is at the discretion of ODOT.

6.3 DAMAGED SHIPMENT: It is the Contractor's sole responsibility to insure that the shipment arrives at its destination undamaged. If there is any damage to goods upon delivery, ODOT reserves the right to return the shipment in whole or in part at the Contractor's expense. If the Contractor is unable to supply a replacement shipment within the allotted period of time (Refer to delivery schedule), ODOT may cancel the order in whole or in part and purchase needed items from another source.

7.0 INSPECTIONS/ACCEPTANCE:

7.1 PRE-DELIVERY INSPECTION: ODOT may request to have a pre-delivery inspection at Contractor's location to insure specification compliance PRIOR TO DELIVERY.

7.2 DELIVERY INSPECTION: ODOT may reject any shipment or cancel any Purchase Order which does not meet all of the requirements of the specifications and warranties. ODOT will have 14 calendar days from date of delivery of the entire order within which to inspect and accept or reject the Goods. If the Goods are rejected, ODOT will provide Contractor with written notification of rejection. Notice of rejection will include itemization of apparent defects, including but not limited to (i) discrepancies between the Goods and the applicable Specifications or warranties (including variance from sample characteristics where samples or prototypes have been provided), and (ii) other apparent defects in design, materials, or manufacture, or (iii) otherwise nonconforming Goods (including late delivery). Notice of rejection will also indicate whether cure will be allowed.

7.3 CURE: If ODOT elects to allow cure, Contractor shall complete cure within 14 calendar days of date of notice of rejection and opportunity to cure (the "Cure Period"). If a missing part, component, or accessory cannot be provided and installed within 14 calendar days, ODOT will have the right to buy the item or part from another source and bill the Contractor or deduct the cost from Contractor's invoice for the Goods, including costs of installation. With regard to defective Goods, ODOT may elect to have the Contractor deliver substitute Goods within the Cure Period that comply with the Price Agreement Specifications and warranties. Failure to complete cure within the Cure Period constitutes an event of default.

7.4 REMOVAL REIMBURSEMENT: If the Goods are rejected or acceptance is revoked, the Contractor shall refund any Contract payments that have been made with regard to such Goods, and, at Contractor's sole cost and expense, remove the Goods within 14 calendar days of date of notice of rejection or revocation of acceptance. Contractor shall return all Agency owned items to Agency in like condition initially received.

Nothing in this Section 7.4 in any way affects or limits ODOTs rights as buyer under UCC, including the rights and remedies relating to rejection under ORS 72.6020 and revocation of acceptance under ORS 72.6080.

8.0 DELIVERY COMPONENTS:

The following items (collectively referred to as "Delivery Components") must be delivered with the Unit.

8.1 A dealer invoice with VIN and ODOT purchase order number.

8.2 A manufacturer's statement of origin.

8.3 Two sets of keys for all locks.

8.4 A copy of all product information and instructions supplied by the manufacturer.

8.5 All manufacturer's warranties, evidencing proper transfer to the State.

8.6 Contractor shall provide 1 printed copy of current operator's manual and all other operator information and instructions available from the manufacturer with each unit ordered. Operator manuals provided must be in hard copy format only.

8.7 All hard copy manuals and catalogs must be individually assembled and bound.

8.8 Extra manuals must be bid as separate line items.

9.0 WARRANTIES:

9.1 AUTHORITY: BINDING OBLIGATION: Contractor represents and warrants that Contractor has the power and authority to enter into and perform the Contract, and that the Price Agreement, when executed and delivered, is a valid and binding obligation of Contractor enforceable in accordance with its terms.

9.2 WARRANTY ON MATERIALS, DESIGN, and MANUFACTURE: Contractor warrants that all Goods are new, unused, current production models, fit for their intended purpose, and free from defects in materials, design, and manufacture for the duration of the applicable manufacturer warranty periods, any portion of the standard warranty on any of the components that exceed these requirements apply. Where Specifications have been made a part of the Price Agreement, Contractor further warrants that all Goods conform to the Specifications and meet or exceed safety and quality standards established in the Price Agreement.

9.3 WARRANTY ON SERVICE STANDARDS: Contractor warrants that all Services, where provided, are in accordance with the best commercial practice, by properly licensed or certified individuals, and that only materials and workmanship of good quality are used in the performance of the Price Agreement.

9.4 WARRANTY OF SAFETY AND HEALTH REQUIREMENTS: Contractor warrants that the Goods comply with all applicable federal and State health and safety standards, including but not limited to, Occupational Safety and Health Administration (OSHA) and Oregon Occupational Safety and Health Administration (OROSHA).

9.5 MANUFACTURER WARRANTIES: Contractor shall have all manufacturer warranties covering the Goods and component parts, where applicable, transferred to ODOT at time of delivery at no charge.

9.6 WARRANTY OF TITLE: Contractor warrants that all Goods are free and clear of any liens or encumbrances, that Contractor has full legal title to the Goods, and that no other person has any right, title or interest in the Goods which are superior to or infringe upon the rights granted to ODOT hereunder.

9.7 WARRANTIES CUMULATIVE: The warranties set forth in this SECTION 10 are in addition to, and not in lieu of, any other warranties provided in the Price Agreement. All warranties provided in the Price Agreement are cumulative, and shall be interpreted expansively so as to afford ODOT the broadest warranty protection available.

9.8 BASIC WARRANTY: The basic comprehensive warranty on the Unit must be for a period of not less than 1 year. The basic warranty on the hydraulics must be for a period of not less than 2 years. The basic warranty on the Engine/ Power Train must be for a period of not less than 2 years. Any portions of the standard warranty on any of the components that exceed these requirements apply. Note: Full Service options take precedence.

9.8.1 The warranty excludes consumables such as lamps, lights, belts, batteries and tires, except as warranted by the manufacturer of said items. It also excludes damage to the unit due to accident, misuse, abuse, vandalism or operator or maintenance neglect.

9.8.2 Upon Contractor notification and if the unit is urgently needed, the State may elect to have equipment transported by ODOT to the Contractor's authorized repair center for warranty work. The Contractor shall reimburse ODOT for all costs thereof.

9.8.3 The Contractor shall be responsible for all warranty adjustment expenses. Services / costs in excess of published flat rate may be negotiated. Applicable published flat rates must be provided to ODOT prior to warranty work.

9.8.4 If the Contractor is unable to finish warranty repair within 14 calendar days, ODOT reserves the right, to charge the Contractor for the loss of use, starting on the 15th calendar day. Charges shall be based on the FHWA approved annual allocation rate for the equipment class. Cost to be based on monthly allocation rate at that time, divided by days of the month. The current cost is $50.00 per day. Note: The FHWA approved allocation rate is adjusted annually.

9.9 CONTRACTOR WARRANTY PERIODS: Warranty periods for Contractor's warranties on materials, design, and manufacture will not start until the date the Unit is actually put into service, as established by ODOT's business records.

9.10 WARRANTY COMPUTER SOFTWARE: Contractor warrants that the engine diagnostic software does not infringe, nor ODOT's use of such software infringe, any license, copyright, patent, trade secret, or other proprietary right of any third party, and Contractor shall provide indemnification to ODOT against any such infringement of third party rights.

9.11 WARRANTY REPAIRS: If any Unit or component thereof should prove defective in workmanship, design, or materials during the relevant warranty period, the manufacturer or Contractor shall promptly repair or replace the Unit or component ('Warranty Repairs") at no cost to the State, including parts, labor, and expenses of any kind (transportation and shipping costs, insurance, meals, accommodations, travel time, mileage, etc., to job sites) ("Warranty Costs"). Contractor shall be responsible for responding to all necessary Warranty Repairs within 48 hours of notice from ODOT. Such notice may be made by phone, fax, e-mail or other means reasonably calculated to reach Contractor. All warranty repair work will conform to ODOT workmanship standards.

9.11.1 ODOT REPAIR OPTION: With Contractor's prior approval, not to be unreasonably withheld, ODOT may perform Warranty Repairs. In such case, ODOT will hold the failed parts for the Contractor's inspection, together with sufficient documentation to verify the repairs. Contractor shall reimburse ODOT for all Warranty Costs incurred by ODOT in making such repairs.

9.11.2 EMERGENCY REPAIRS: In an emergency, if the Contractor is unable to furnish a service representative and parts to the on-site location of a Unit within the time frame required by ODOT under the circumstances, ODOT may elect to have emergency Warranty Repairs completed by other means and hold the failed parts for the Contractor's inspection, together with sufficient documentation to verify the repairs. The Contractor shall reimburse ODOT for all Warranty Costs incurred by ODOT in completing such emergency repairs.