Specifications - transport vehicle - CBS - 7-30-25.pdf

Specifications of Materials

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections (PA DOC), requires the purchase of 2025 Electric Transport Vehicle at the State Correctional Institution Cambridge Springs, 451 Fullerton Avenue, Cambridge Springs, PA 16403

II. ISSUIING OFFICER:

Questions regarding the bidding or contracting procedures should be directed to Karen Bartley at kbartley@pa.gov.

III. CONTRACT REQUIREMENTS:

THE FOLLOWING INFORMATION IS BASED ON THE CLUB CAR MANUFACTURER. OTHER

MANUFACTURER MODELS WILL BE ACCEPTED BUT MUST BE EQUIVALENT OF ITEM BEING

BID.

*SPECIFICATIONS MUST BE INCLUDED WITH SUBMISSION*

**FREIGHT TO BE INCLUDED IN TOTAL PRICE FOB DESTINATION**

DELIVER TO: STATE CORRECTIONAL INSTITUTION CAMBRIDGE SPRINGS, 451 FULLERTON

AVENUE, CAMBRIDGE SPRINGS, PA 16403. HOURS FOR DELIVERY ARE MONDAY THRU

FRIDAY 7:00AM TO 2:00PM (EXCEPT HOLIDAYS) AT WAREHOUSE.

Item Part # Quantity Transporter Electric 104031301 1 Attendant Bucket Seat, Gray SVP455003 1 White Cowl 105120003 1 Gray Seat 105250303 1 Extra Traction 6-ply rated - 20x10-10 (Rear) 105078722 1 Extra Traction 6-ply rated - 20x10-10 (Front) 105078702 1 Flat Bed 105122201 1 Halogen Headlights 105122701 1

15.0 MPH 102875151 1

On-Board Hi-Freq Charger, US 105143101 1 Standard Steering Wheel 104032901 1 Standard Duty 6V Batteries 105140201 1 Standard Keyswitch 105148102 1 Tail Lights, Brake Lights and Horn 105122802 1 Canopy Mounted Strobe Light 105185101 1 Hinged Windshield (Kit) 105109101 1

CANOPY, 50 X 130, AWD 6-PASS SVPP318001 1

Heavy Duty DC-DC Converter, 25A 105121003 1

PREP/DELIVERY TRANSPORTER ELEC PREP TPELEC 1

Ambulance with Stretcher Mounts and SVP722301 1 Pass Side Attendant Seat

KIT, HARDWARE, TP AMB CANOPY SVP848601 1

Stretcher 1 Complete ambulance package includes: deck, toolboxes, attendant seat, stretcher mounts and side rails

IV. CONTRACTOR REQUIREMENTS

The Contractor shall abide by all Department of Corrections rules and regulations while on state property.

All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

V. CONTRACT TERM

The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract, subject to other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and app date printed on the contract, whichever is later.

Prices may be adjusted for imported products if tariffs are established for contracted items after bids are accepted by the PA DOC by requesting the increase accompanied by a copy of the tariff certificate documenting the increase with proof of payment.

VI. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

VII. BID Results Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations

(http://www.emarketplace.state.pa.us/) as soon as possible. Tabulations are for information only and do not constitute actual award or execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

VIII. INVOICING

Contractors must follow the following invoicing requirements:

a. Accurately bill the Commonwealth for actual services rendered on all invoices.

b. Submit invoice to appropriate resource account within 10 business days of completed service.

c.

payments

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF for to email address 69180@pa.gov. The following link requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx