Site Location:

Tipton-Haynes State Historic Site

2620 South Roan St., Johnson City, TN 37601

Site Director(s):

Matthew Frye & Wes Spurgeon tiptonhaynes@outlook.com

(423)-926-3631

Project Coordinator:

Bobby Cooley

State Historic Site Program Coordinator

Bobby.cooley@tn.gov

629-395-8012

Project Name:

Tennessee Historical Commission: Tipton-Haynes State Historic Site Home and Law

Office Window Restoration Project mailto:tiptonhaynes@outlook.com mailto:Bobby.cooley@tn.gov

Scope of Work:

Evaluation

To determine the needs of the historic windows and doors of the law office and Tipton-

Haynes home, contractor shall first have an understanding of standard 6 of the

Secretary of the Interior’s Standards for rehabilitation: “Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials. Replacement of missing features shall be substantiated by documentary, physical, or pictorial evidence”

Site Visit

Bidders are strongly encouraged to conduct a site visit prior to submitting a proposal to inspect existing conditions, verify dimensions, and understand the full scope of work. By submitting a bid, the respondent acknowledges responsibility for the accuracy of all measurements and pricing. Failure to conduct a site visit or to provide a complete and accurate bid submission shall not constitute grounds for price adjustments, change orders, or claims for additional compensation after contract award. To schedule a site visit on April 28th or 29th between 9a and 4p EST, please contact Sydney Loomans 615-

253-7266.

Basic Requirements

1. All contractors and work must be done by licensed and insured professionals.

Any crew on site shall maintain all safety requirements during the construction process and act in a professional manner as expected in an area where the public may be allowed access. Contractor and applicable subcontractors shall possess an active BC-B sm, BC-B, or BC-C Tennessee Building Contractor license prior to submitting a bid.

2. Contractor shall have a minimum of three years’ experience in window restoration. Reference of experience, such as prior historic window restoration work completed on historic buildings, shall be submitted.

3. Contractor shall lay out a plastic tarp around windows and doors of all construction locations and clean up all related debris during the job. Contractor is responsible for removing all debris from the site. Truck trailers and/or dumpsters preferred method of removal.

4. Contractor shall place plywood in all window and door openings during repairs to protect interior of the structures from rain or other weather events and pest from entering the structures.

Location 1: Historic Law Office

This scope of work will focus on repairing and restoring:

1. Two (2) twelve over twelve windows

2. One (1) seven-pane door transom

3. Two (2) five pane door sidelights

4. One (1) entry/exit door and door frame.

Twelve over Twelve Windows

Contractor shall perform all the following work without exception:

1. Initial Assessment and Documentation:

• Perform a thorough evaluation of both windows to determine and document all existing conditions, necessary repairs, and specific restoration requirements for the sashes, frames, and associated millwork.

2. Careful Disassembly and Paint Removal:

• Carefully remove the upper and lower sashes, and all existing hardware.

• Using a natural-based paint stripper (e.g., citrus or soy-based), remove all paint layers from the sashes, hardware, interior and exterior casing, stool, apron, jambs, and all other window components.

• Hand sanding is only permitted after paint stripping is complete to achieve a smooth surface, ensuring the integrity of the historic wood is maintained.

3. Repair and Stabilization:

• Remove all old, deteriorated glazing compound around the glass panes.

• Carefully remove and set aside the glass panes during the sash restoration.

• Repair minor wood defects using a natural-based wood filler.

• For any significant or structural wood deterioration requiring more extensive repair (e.g., Dutchman patches, epoxy consolidation), the

Contractor must meet with the Site Director(s) and Project Coordinator for review and approval prior to execution.

4. Glass and Glazing:

• Thoroughly clean all muntins and original glass panes.

• Repair any damage to muntins.

• Replace only necessary glass panes with period-appropriate glass that matches the existing historic glass in appearance (e.g., wavy, salvaged, single pane).

• Reinsert all glass panes, securing them with new, high-quality linseed oil-based glazing compound only.

5. Hardware and Finishing:

• Hardware: Clean and restore original hardware, or work with the Site

Director(s) and Project Coordinator to source and acquire historically accurate replacement hardware necessary for proper window function.

• Exterior/Painted Surfaces: Apply paint to both sashes and all associated millwork (apron, stool, casing) using a color and specifications agreed upon by the Site Director(s) and Project Coordinator, based on historic paint analysis.

• Interior/Unpainted Surfaces: If interior elements of the window were historically unpainted, apply two (2) coats of purified raw linseed oil followed by one (1) coat of purified boiled linseed oil to all bare wood surfaces. The Project Coordinator must approve the specific linseed oil product prior to use.

6. Reinstallation and Quality Check:

• Once all paint and finishes are completely dry, reinstall the restored sashes.

• Ensure the sashes and entire window system operate smoothly, including proper opening, closing, locking, and weather-tightness.

Door, Sidelights, and Transom

• Perform a thorough evaluation of the door, frame, sidelights (5-pane), and transom (7-pane) to determine and document all existing conditions, necessary repairs, and specific restoration requirements.

2. Disassembly and Paint Removal:

• Carefully remove the door from its frame and remove all existing hardware.

• Carefully remove all glass panes from both the sidelights and the transom.

• Using a natural-based paint stripper (e.g., citrus or soy-based), remove all paint layers from the door, hardware, sidelights, transom, casing, framing, sill, sash, jambs, and all other associated door frame elements.

a smooth surface, ensuring the preservation of the historic wood profile.

3. Wood Repair and Stabilization:

• Repair minor wood defects (e.g., small cracks, depressions) using a natural-based wood filler.

• Sill/Sweep Area: Make all necessary repairs to the door sill and the lower sweep area of the door itself. If replacement of the sill is required, it must be reviewed and approved by the Site Director(s) and Project Coordinator.

• For any structural wood deterioration requiring more extensive repair (e.g., patching, epoxy), the Contractor must meet with the Site Director(s) and

Project Coordinator for review and approval prior to execution.

4. Glass and Glazing for Transom and Sidelights:

• Thoroughly clean all muntins and original glass panes.

• Repair any damage to muntins in the sidelights and transom.

• Replace only necessary glass panes with period-appropriate glass that matches the existing historic glass in appearance (e.g., wavy, salvaged).

• Reinsert all glass panes into the sidelights and transom, securing them only with new, high-quality linseed oil-based glazing compound.

5. Hardware and Finishing:

• Hardware: Clean, restore, and recondition all original hardware.

Alternatively, work with the Site Director(s) and Project Coordinator to source and acquire historically accurate replacement hardware necessary for proper door function.

• Exterior/Painted Surfaces: Apply paint to all elements of the door and door frame, including the sidelights, transom, casing, sash, and jambs, using a color and specification agreed upon by the Site Director(s) and Project

Coordinator, based on historic paint analysis.

• Interior/Unpainted Surfaces: If interior door frame elements were historically unpainted, apply two (2) coats of purified raw linseed oil followed by one (1) coat of purified boiled linseed oil to all bare wood surfaces. The Program Coordinator must approve the specific linseed oil product prior to use.

6. Reinstallation and Quality Check:

• Once all paint and finishes are completely dry, reinstall the restored door into the frame.

• Ensure the door, sidelights, and transom are properly weather-sealed.

• The Contractor shall ensure the door opens, closes, latches, and locks properly after installation, meeting all necessary security and operation standards.

Location 2: Historic Tipton-Haynes Home

This scope of work will focus on repairing and restoring:

1. Three (3) large six over six windows on the west side of the house, located on the ell.

2. One (1) standard six over six window on the west side of the house, located on the ell.

3. Four (4) standard six over six windows on the west side of the house.

4. Five (5) standard six over six windows on the south side (entrance) of the house.

5. One (1) entry/exit door and door frame on the south side (entrance) of the house.

6. Two (2) standard six over six windows on the east side of the house.

7. One (1) standard six over six window on the east side of the house, located on the ell.

8. Two (2) small six over six windows on the north side (back) of the house.

9. One (1) standard six over six window on the north side (back) of the house.

10. Two (2) entry/exit doors and door frames on the east side of the house, located on the ell.

Six over Six Windows (19 windows total)

• Perform a thorough evaluation of all windows to determine and document existing conditions, necessary repairs, and specific restoration requirements for the sashes, frames, and associated millwork.

• Carefully remove the upper and lower sashes and all hardware from each window unit.

• Using a natural-based paint stripper (e.g., citrus), remove all paint layers from the sashes, hardware, interior and exterior casing, stool, apron, jambs, and all other window components.

• Hand sanding is only permitted after paint stripping is complete to ensure a smooth, intact surface.

3. Repair and Consultation:

• Repair minor wood defects using a natural-based wood filler.

• If additional or structural repairs are required, the Contractor must meet with the Site Director(s) and Project Coordinator for review and approval prior to execution.

4. Glazing and Glass Handling:

• Carefully remove all old glazing compound and remove the glass panes from the sashes during restoration.

• Thoroughly clean the muntins and glass panes for reinstallation.

• Repair any damage to the muntins.

• Replace any necessary glass panes with period-appropriate glass.

• Reinsert the glass panes into the muntins, securing them only with a linseed oil-based glaze.

5. Finishing (Paint and Oil):

• Repaint all sashes and other window elements (apron, stool, casing) to a color and specification agreed upon by the Site Director(s) and Project

Coordinator, based on historical paint analysis.

• For interior portions never historically painted, apply two (2) coats of purified raw linseed oil and one (1) coat of purified boiled linseed oil to the bare wood. (The Program Coordinator must be consulted before using any store-bought linseed oil).

6. Hardware and Reassembly:

• Work with the Site Director(s) and Project Coordinator to reinstall or acquire all necessary and historically accurate hardware for proper window function.

• Reinstall the sashes after all restoration work is complete and paint/finishes are dry.

• Ensure all sashes and windows operate appropriately and function correctly after installation.

Doors (3 total)

• Perform a thorough evaluation of the identified doors and frames to determine and document all existing conditions, necessary repairs, and specific restoration requirements.

• Carefully remove the door(s) from the frame and remove all existing hardware.

• Using a natural-based paint stripper (e.g., citrus), remove all paint layers from the door, hardware, casing, and all other associated door frame elements.

a smooth, unmarred surface.

3. Wood Repair and Stabilization:

• Repair minor wood defects using a natural-based wood filler.

• Sill/Sweep Area: Make all necessary repairs to the door sill and the lower sweep area of the door. If replacement is necessary, it must be approved by the Site Director(s) and Project Coordinator.

• If additional or structural repairs are required, the Contractor must meet with the Site Director(s) and Project Coordinator for review and approval prior to execution.

4. Finishing (Paint and Oil):

• Repaint all elements of the door and door frame (casing, sash, and jambs) to a color and specification agreed upon by the Site Director(s) and

Project Coordinator, based on historic paint analysis.

• For interior portions never historically painted, apply two (2) coats of purified raw linseed oil and one (1) coat of purified boiled linseed oil to the bare wood. (The Program Coordinator must be consulted before using any store-bought linseed oil).

5. Hardware and Special Installation Requirements:

• Work with the Site Director(s) and Project Coordinator to reinstall or acquire all necessary and historically accurate hardware for proper door function.

• SOUTH SIDE ENTRANCE DOOR (CRITICAL INSTRUCTION):

a. The Contractor shall reinstall this door backwards relative to its current build, ensuring the door opens into the building and functions as it historically did,

b. This corrective action addresses improper repair; all ghost marks of previous hardware (e.g., hinges, locks) should be utilized or covered to reflect the proper historical orientation.

6. Reassembly and Quality Check:

• Reinstall the door(s) after all restoration work is complete and paint/finishes are dry.

• The Contractor shall ensure the door opens, closes, latches, and locks properly after installation, meeting the specified operational requirements.