Specifications - Steamer.docx
DOCX document 27 KB Posted
- Solicitation number
- ARFQ 0506 MHC1700000003 1
- Issued by
- Mason County, West Virginia
About this file
This is a Request for Quotation specifications document issued by the West Virginia Department of Health and Human Resources, Bureau for Behavioral Health and Health Facilities, on behalf of the John Manchin Sr. Health Care Center. The procurement solicits bids for a one-time purchase of a 5-pan natural gas counter top steamer and two steamer stands. The steamer must be a South Bend Model RG-24-5 or equal, constructed of stainless steel with a capacity for five cafeteria pans. The two steamer stands must be South Bend Model RL 28 or equal, with dimensions between 25" to 28" high and 24" to 30" wide. The vendor must deliver and install the new steamer on one stand and place an existing Lo Lo Brand steamer on the second stand, making both customer ready. The vendor must provide a one-year warranty on parts and labor. Contract delivery must occur within 20 working days of purchase order receipt at 401 Guffey Street, Fairmont, West Virginia 26554.
The contract will be awarded to the vendor providing the lowest grand total price for both the steamer and stands combined. The procurement is federally funded in part or whole, requiring all bidders to acknowledge and comply with provisions required for federally funded procurements. Vendors must accept payment according to West Virginia state procedures and deliver items F.O.B. destination. The vendor bears all risk of loss and must arrange or reimburse returns of unacceptable items at no cost to the agency. Default remedies include immediate contract cancellation and pursuit of alternative remedies available under law or equity.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| TCA.pdf | ||
| Final_ARFQ_0506_MHC1700000003_1_ARFQ_FORM.PDF | ||
| pAffidavit.pdf | ||
| WV43.pdf | ||
| Provisions Required for Federally Funded Procurements.pdf | ||
| Pricing Page.pdf | ||
| Vendor Preference Certificate.pdf |
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Text version
REQUEST FOR QUOTATION
5 Pan Natural Gas Counter Top Steamer
ARFQ MHC1700000003
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Department of Health and Human Resources (DHHR), Bureau for Behavioral Health and Health Facilities (BHHF), John Manchin Sr. Health Care Center is soliciting bids to establish a contract for the one-time purchase of a 5-pan natural gas steamer and two (2) steamer stands.
NOTE: This request is covered in part or in whole by federal funds. All bidders will be required to acknowledge and adhere to attachment 1 – “Provisions Required for Federally Funded Procurements”.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Items” means a 5 pan counter top natural gas steamer and two (2) steamer stands as more fully described by these specifications.
2.2 “Pricing Page” means the pages, contained in wvOASIS upon which Vendor should list its proposed price for the Contract Items.
“RFQ” means the official request for quotation identified as MHC1700000003.
3. GENERAL REQUIREMENTS:
3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.
3.1.1 5 Pan Natural Gas Counter Top Steamer
3.1.1.1 Steamer must be a brand of South Bend, and Model RG-24-5, or equal.
3.1.1.2 Steamer must be a counter top steamer
3.1.1.3 The two (2) stands must be a model South Bend #RL 28, or equal.
3.1.1.4 The two (2) stands must be a minimum of 25” high and a maximum of 28” high and must be a minimum of 24” wide and a maximum of 30” wide.
3.1.1.5 Steamer must be of Stainless Steel construction.
3.1.1.6 Steamer must have a cooking capacity for a maximum of five (5) cafeteria pans.
3.1.1.7 Vendor must provide 1 full year warranty on parts and labor.
3.1.1.8 Vendor must place new steamer on one of the steamer stands and make customer ready.
3.1.1.9 Vendor must place existing Lo Lo Brand steamer on the second steamer stand and make customer ready.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest Grand Total as shown on the Pricing Pages.
4.2 Pricing Page: Vendor should complete the Pricing Page by entering a total, one-time cost for the purchase and installation of the steamer on line one of the pricing page, and the total one-time cost for the purchase and installation of the two (2) steamer stands on line two of the pricing page. These two amounts should be totaled on line three of the pricing page, the GRAND TOTAL line. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order. Vendor shall deliver the Contract Items within 20 working days after receiving a purchase order. Contract Items must be delivered to John Manchin Sr. Health Care Center located at 401 Guffey Street, Fairmont, WV 26554.
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.
Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B. destination to the Agency’s location.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.
7 VENDOR DEFAULT:
7.1 The following shall be considered a vendor default under this Contract.
7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this Contract.
7.2.3 Any other remedies available in law or equity.
Revised 10/27/2014
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