RFQ #27-01-Q

Professional Engineering Services

City of Lewisville Comprehensive Safety Action Plan (SS4A)

Submittal Due Date: November 2, 2026 at 2:00 p.m.

Issued on October 10, 2026

1.0 PROJECT DESCRIPTION

1.1 PURPOSE

The City of Lewisville (City) is requesting Statements of Qualifications from qualified professional engineering firms to develop a citywide Comprehensive Safety Action Plan (CSAP) under the U.S.

Department of Transportation Federal Highway Administration (FHWA) Fiscal Year 2024 Safe Streets and

Roads for All (SS4A) Planning Grant Program. The selected Consultant will provide transportation safety planning, engineering, crash-data analysis, geographic information systems (GIS), public and stakeholder engagement, policy review, project development and prioritization, planning-level cost estimating, demonstration-project development and evaluation, technology assessment, implementation planning, and federal grant support services.

The CSAP will establish a data-driven, proactive Safe System-based strategy to reduce and ultimately eliminate roadway fatalities and serious injuries for all roadway users. The work must satisfy the City's executed SS4A Grant Agreement, applicable FHWA requirements, and the seven required Action Plan components identified by USDOT.

1.2 PROJECT BACKGROUND AND FUNDING

FHWA selected the City to receive a Grant for the City of Lewisville Comprehensive Safety Action Plan.

The project will be completed in one phase and will evaluate citywide safety conditions, identify crash trends and contributing factors, establish a High-Injury Network or equivalent higher-risk network, engage the community and public and private stakeholders with focused outreach to underserved areas, develop a prioritized program of projects and strategies, and establish a method for tracking reductions in fatal and serious-injury crashes. The policies, practices, and standards developed in this study will be used as the

City of Lewisville Vision Zero Policy.

• Federal SS4A grant amount: $480,000

• City local match: $120,000

• Total eligible project cost: $600,000

• Study area: City of Lewisville, including, to the extent practical, all public roadways without regard to ownership

• Application type: Develop a New Action Plan

• Grant designation: Planning

• Planned date for the final plan to be publicly available: March 31, 2028

• Planned SS4A final report date: June 30, 2028

1.3 SCOPE OF SERVICES

The final scope and fee will be negotiated with the highest-ranked firm. At a minimum, the Consultant shall provide the following services and deliverables. The Consultant may recommend refinements that improve compliance, technical quality, schedule, or value while remaining within the approved grant scope.

Task A: Project Management, Coordination, and Grant Administration Support

Provide the management, coordination, quality control, and documentation necessary to complete the CSAP within the approved grant scope, budget, and schedule. Coordinate with the City's project manager, a multidisciplinary City project team, FHWA as directed by the City, and partner agencies. Establish an efficient decision, review, and change-control process. Consultant invoices and progress records must provide sufficient cost detail to support federal reimbursement and City audit requirements.

Deliverables include:

• Kickoff meeting and Project Management Plan, including scope, work breakdown structure, communication protocol, decision log, risk register, and quality management plan

• Detailed baseline schedule with critical path, City review periods, community engagement milestones, City Council adoption, final publication, and grant closeout

• Regular project-team meetings, agendas, presentation materials, action-item logs, and meeting summaries

• Monthly progress reports showing work completed, percent complete by task, schedule and budget status, issues, decisions, risks, and planned work

• Itemized invoices and supporting cost detail by task, labor classification, hours, rate, direct cost, indirect cost if applicable, and travel or other direct cost

• Draft content and supporting documentation for quarterly performance reports, final performance reporting, cost reporting, lessons learned, and recommendations required by FHWA

Task B: Data Collection, Existing Conditions, and Crash Analysis

Compile, validate, document, and analyze the best available roadway safety data. The analysis must establish a baseline of fatal and serious-injury crashes, identify locations and systemic conditions associated with severe crashes, examine contributing factors and crash types for relevant roadway users, and support transparent prioritization. Use at least the five and three most recent complete years of crash data and a longer trend period when reliable data are available.

Deliverables include:

• Data Inventory and Data Management Plan identifying sources, data owners, time periods, definitions, limitations, quality checks, privacy considerations, and update procedures

• Crash database using available TxDOT CRIS, City, law-enforcement, emergency-response, roadway, traffic, transit, land-use, demographic, and other relevant data

• Baseline analysis of fatal and serious-injury crashes by location, roadway ownership, mode, crash type, contributing factor, time, speed environment, roadway context, and population or area characteristics

• Analysis of pedestrians, bicyclists, transit users, motorists, commercial vehicles, micromobility users, persons with disabilities, and other vulnerable roadway users as data allow

• Network screening, intersection and segment analysis, systemic risk analysis, and identification of high-risk roadway features

• GIS-based High-Injury Network or equivalent higher-risk network, with documented methodology, thresholds, sensitivity checks, and reproducible source files

• Existing Conditions and Safety Analysis Technical Memorandum with maps, charts, findings, data gaps, and recommended mitigation of material data limitations

• Editable GIS geodatabases, data dictionaries, analysis scripts or documented procedures, and publication-ready maps and figures

Task C: Community Engagement and Interagency Collaboration

Develop and implement an accessible engagement process that provides meaningful opportunities for residents, roadway users, community organizations, the private sector, and public agencies to shape the

CSAP. Engagement must include focused methods for reaching underserved areas and people who may face barriers to participation. Input must be documented, analyzed, and demonstrably incorporated into the plan.

Deliverables include:

• Community and Stakeholder Engagement Plan, including audiences, engagement phases, methods, schedule, accessibility, language access, documentation, and measures of participation

• Coordination with City departments and relevant partners, which may include TxDOT, NCTCOG, Denton County, DCTA, adjacent jurisdictions, school districts, emergency responders, health partners, advocacy groups, business organizations, and community-based organizations

• At least three engagement phases aligned with existing-conditions findings, strategy and project development, and review of the draft CSAP; methods should include in-person and online opportunities

• Public meetings or open houses, targeted stakeholder discussions, surveys or interactive mapping, and pop-up or community-event engagement as approved by the City

• Accessible, plain-language meeting materials, maps, presentations, surveys, notices, sign-in records, comment logs, and engagement summaries

• Engagement Findings Memorandum explaining who participated, what was heard, gaps in representation, and how input changed the analysis, policies, projects, strategies, or priorities

Task D: Review and update of Plans, Policies, Standards, and Processes

Review applicable City and partner-agency plans, policies, ordinances, design standards, operating practices, development-review procedures, capital programming, maintenance practices, and safety programs. Identify opportunities to institutionalize the Safe System Approach and strengthen the priority given to fatal- and serious-injury crash reduction. Develop and update of the standards, procedures, typical plans to develop the City of Lewisville Vision Zero Policy.

Deliverables include:

• Inventory and crosswalk of relevant local, regional, State, and federal plans and requirements

• Policy and Process Assessment identifying gaps, conflicts, opportunities, responsible departments, and recommended implementation actions

• Recommended new or revised policies, guidelines, standards, programs, or procedures addressing subjects such as speed management, complete streets, multimodal design, project development, maintenance, operations, behavioral safety, and post-crash care

• Implementation roadmap for policy and process changes, including responsible party, timing, dependencies, and adoption mechanism

• City of Lewisville Vision Zero Policy

Task E: Projects, Countermeasures, Costs and Prioritization

Develop a comprehensive, evidence-based set of infrastructure, behavioral, operational, and programmatic strategies that responds to the safety problems documented in Task B and community input documented in

Task C. Recommendations must align with the Safe System Approach, Developed City Vision Zero Policy, FHWA Proven Safety Countermeasures and other credible evidence, and the City's implementation capacity. The work shall culminate in specific, location-based project proposals and a fiscally realistic, prioritized implementation program, not only a general countermeasure toolbox.

Deliverables include:

• Safety emphasis areas and problem statements tied to the data analysis

• Context-sensitive countermeasure and strategy toolbox addressing Safe Roads, Safe Speeds, Safe

Road Users, Safe Vehicles, and Post-Crash Care as applicable

• Complete project inventory identifying specific intersection, segment, corridor, neighborhood, and systemic safety proposals for City, TxDOT, and other roadways within the study area

• Transparent, reproducible prioritization methodology incorporating fatal- and serious-injury crash history, systemic risk, vulnerable-road-user needs, expected crash reduction or other safety benefit, countermeasure effectiveness, feasibility, community input, underserved-area considerations, cost effectiveness, jurisdiction, and implementation readiness

• Prioritized project and strategy matrix with unique project identification, exact location or program limits, documented safety problem, target crash type or risk factor, recommended countermeasure, priority score and tier, responsible entity, implementation timeframe, planning-level cost, potential funding source, dependencies, and next action

• Project-specific concept sheets for each recommended priority project, including a location map, exact limits, existing condition and safety need, proposed treatment and preliminary geometry, affected users, supporting evidence or applicable Crash Modification Factor, expected safety benefit, known constraints, agency coordination needs, and implementation steps; final design and construction documents are not included

• Itemized planning-level cost estimate for each recommended project using documented quantities and unit-cost sources and, as applicable, separate allowances for survey, design/engineering, environmental review, right-of-way or easements, utility relocation, construction, traffic control, contingency, escalation to the anticipated implementation year, and operations, maintenance, communications, software, and equipment replacement; identify exclusions, unknowns, estimate class, and expected accuracy range

• Near-term, five-year, and ten-year implementation programs identifying recommended sequencing, annual or phase-level funding needs, project-development lead time, responsible departments or agencies, and opportunities to bundle projects for efficient delivery

• Funding and delivery strategy matching priority projects to appropriate City, regional, State, federal, and partnership sources, including project-readiness actions needed for future SS4A

Implementation Grant applications

Task F: Performance Measures, Implementation, and Monitoring

Establish a repeatable method to monitor implementation and safety outcomes after adoption. The framework must support, at a minimum, annual and accessible reporting on progress toward reducing roadway fatalities and serious injuries and public posting of the CSAP.

Deliverables include:

• Performance Measurement and Reporting Framework with baseline values, outcome and output measures, data sources, responsible parties, calculation methods, update frequency, and reporting schedule

• Annual progress-report template and dashboard-ready GIS and tabular data package

• Implementation matrix connecting each project, strategy, policy, and program to an owner, timeframe, funding path, dependency, and performance measure

• Method for updating the High-Injury Network, project priorities, crash trends, and progress measures over time

• Recommended governance and coordination process for implementation and annual review

Task G: Demonstration Project, Technology Use, and Safety Improvement

Plan, develop, and evaluate one or more City-approved demonstration projects that test temporary, low-cost, operational, or technology-enabled safety treatments before permanent implementation.

Demonstration selection shall be grounded in Task B safety findings, Task C engagement, and Task E project priorities and shall remain within the executed SS4A grant scope. The Consultant shall identify required City, TxDOT, FHWA, or other approvals; coordinate deployment and public information as directed by the City; establish a defensible before-and-after evaluation; and translate results into recommended permanent improvements and future funding applications.

Deliverables include:

• City-approved Demonstration Project Plan defining the location and limits, safety problem, selected treatment, concept layout, roles and responsibilities, current Texas MUTCD and accessibility compliance, traffic control, permits and approvals, public communication, data collection, performance measures, monitoring period, risk management, maintenance, removal or restoration, and decision criteria; identify any required experimentation approval

• Technology Assessment and Recommendation evaluating appropriate uses of portable radar, LiDAR, computer-vision or video analytics, multimodal detection, speed-feedback systems, connected devices, traffic-signal detection or timing, near-miss or conflict analysis, automated data collection, and GIS or dashboard reporting. Address accuracy, interoperability, communications, cybersecurity, privacy, data ownership and retention, lifecycle cost, maintenance, vendor dependence, and City staff capacity

• Implementation-ready demonstration package, as authorized by the City, including concept plans, equipment and material requirements, quantity takeoffs, specifications, permits and approvals, vendor or agency coordination, deployment schedule, traffic-control needs, and an itemized cost estimate

• Before-and-after data collection and statistically defensible evaluation using appropriate exposure measures and comparable time periods. Measures may include operating speed and speed distribution, traffic volume, conflicts or near misses, yielding or compliance, pedestrian and bicycle activity, public feedback, reliability, and other City-approved indicators; short-duration crash counts shall not be used as the sole measure of effectiveness

• Demonstration Evaluation Report documenting methods, results, limitations, public and stakeholder input, cost effectiveness or benefit-cost analysis where practicable, lessons learned, and recommendations to retain, modify, expand, make permanent, or discontinue each treatment, including the planning-level cost of permanent implementation

Task H: Final Comprehensive Safety Action Plan Reports

Prepare two concise and full reports of CSAP. The reports should be technically accurate, visually clear, and publicly accessible CSAP that integrates all required components and supporting technical work. The consultant should also prepare a foldable result summary for public meetings and large scale posters for reference in the City meetings. The Consultant shall support City review, public review, and formal adoption at the City Council. All final work products must be suitable for public posting and future SS4A implementation-grant eligibility review. The final CSAP shall conclude with specific project proposals, project-level planning cost estimates, transparent priority rankings or tiers, and near-, mid-, and long-term implementation programs.

Deliverables include:

• Public Review Draft CSAP, executive summary, presentation, and public-facing supporting materials

• City Council adoption package, including draft resolution, staff presentation, and responses to questions as requested

• Final adopted CSAP in accessible PDF and editable source formats, with appendices and stand-alone technical memoranda

• Final GIS, datasets, data dictionaries, maps, graphics, model files, calculations, and other editable source materials

• Final Project and Implementation Appendix containing the ranked project matrix, project-specific concept sheets, planning-level cost estimates, priority maps, implementation phases, funding strategy, and demonstration-project recommendations

• Editable prioritization, cost-estimating, implementation, and project-inventory workbooks with formulas, scoring inputs, assumptions, unit costs, and source documentation sufficient for City updates

• Website-ready files and content supporting public posting no later than March 31, 2028

• Final SS4A grant-report content, cost information, lessons learned, and recommendations needed for the City's June 30, 2028 reporting milestone

1.4 REQUIRED ACTION PLAN COMPONENTS

The Consultant's approach and final CSAP must address the following USDOT Action Plan components in a clear and verifiable manner:

• Leadership commitment and goal setting

• Planning structure

• Safety analysis

• Engagement and collaboration

• Policy and process changes

• Strategy and project selections

• Progress and transparency

1.5 PROJECT SCHEDULE AND MILESTONES

The Consultant shall propose a detailed schedule that provides adequate time for data acquisition, engagement, City and agency review, public review, City Council adoption, final publication, and grant closeout. The schedule shall meet the following controlling milestones unless FHWA approves a written amendment to the Grant Agreement:

• Final adopted CSAP publicly available no later than March 31, 2028

• SS4A final report and supporting closeout information completed no later than June 30, 2028

• Consultant reporting inputs delivered sufficiently in advance of City and FHWA deadlines

1.6 CITY RESPONSIBILITIES

The City anticipates providing available project records, prior plans and studies, City-owned datasets, staff coordination, consolidated review comments, assistance with partner-agency introductions, meeting facilities when available, and direction regarding City communications and website publication. The

Consultant remains responsible for identifying required data, documenting data limitations, obtaining publicly available or partner-provided information, and producing a complete and compliant CSAP.

1.7 INTERVIEW/SELECTION

If necessary, the top-ranking Respondents may be invited to participate in an interview and question-and-answer session on Tuesday, November 17, 2026. Respondents will be notified of the time, format, and any additional information required. The City will rank firms based on demonstrated competence and qualifications. After selection, the City will negotiate a detailed scope, schedule, and fair and reasonable fee with the highest-ranked firm. If negotiations are unsuccessful, the City may formally end negotiations and proceed to the next-ranked firm.

1.8 PROFESSIONAL SERVICES AGREEMENT

The selected firm will be required to execute the City of Lewisville's Professional Services Agreement. The agreement will incorporate the negotiated scope, schedule, fee, applicable federal award requirements, grant terms and conditions, and required contract provisions.

1.9 INSURANCE

Before beginning work, the selected firm shall provide completed certificates of insurance issued by an agent authorized to bind the insurer to the coverages, limits, and conditions stated in the attached Insurance

Requirements for Professional Services Projects/Consultants. Coverage shall remain in effect throughout the agreement term and any required extended reporting period.

2.0 GENERAL INFORMATION & REQUIREMENT

2.1 PUBLIC INFORMATION: All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter

552.001, et seq.) after a contract is awarded. The Owner strictly complies with all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of RFQ information.

2.2 TYPE OF CONTRACT: Any contract resulting from this solicitation will be in the form of the

Owner’s Standard Professional Services Agreement. No Change to the City Standard PSA is accepted.

2.3 EVALUATION OF QUALIFICATIONS: The evaluation of the Qualifications shall be based on the requirements described in this RFQ. All properly submitted Qualifications will be reviewed, evaluated, and ranked by the Owner. Qualifications shall not include any information regarding respondents’ fees, pricing, or other compensation.

2.4 OWNER’S RESERVATION OF RIGHTS: The Owner may evaluate the Qualifications based on the anticipated completion of all or any portion of the Project. The Owner reserves the right to divide the Project into multiple parts, to reject any and all Qualifications and re-solicit for new

Qualifications. Owner makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFQ for any project and no such representation is intended or should be construed by the issuance of this RFQ.

2.5 ACCEPTANCE OF EVALUATION METHODOLOGY: By submitting its Qualifications in response to this RFQ, respondent accepts the evaluation process and acknowledges and accepts that determination of the “most qualified” firm(s) will require subjective judgments by the Owner.

2.6 NO REIMBURSEMENT FOR COSTS: Respondent acknowledges and accepts that any costs incurred from the respondent’s participation in this RFQ shall be at the sole risk and responsibility of the respondent.

2.7 FEDERAL FUNDING AND GRANT COMPLIANCE

This federally funded project is subject to FHWA Grant Agreement No. 693JJ32640162, the FY 2024 SS4A

General Terms and Conditions revised November 4, 2025, 2 CFR parts 200 and 1201, and other applicable requirements. The Professional Services Agreement will incorporate applicable Appendix II contract provisions.

2.8 QUALIFICATIONS-BASED SELECTION

The City will use qualifications-based selection consistent with federal requirements and Texas

Government Code Chapter 2254. SOQs shall not include fees, rates, pricing, or compensation. The City will negotiate scope and fee with the highest-ranked firm.

2.9 FEDERAL CONTRACTOR RESPONSIBILITIES

The selected Consultant and subconsultants must remain eligible for federal funds and not be excluded in

SAM.gov; provide applicable lobbying certifications or disclosures; comply with civil rights, Title VI, disability nondiscrimination, accessibility, 2 CFR 200.321 consideration requirements, and 2 CFR 200.216;

and flow applicable federal requirements to subcontracts.

2.10 RECORDS, AUDIT ACCESS, AND DATA RIGHTS

The selected Consultant shall maintain complete technical and financial records supporting allowable, allocable, and reasonable costs; provide required audit access; retain records under 2 CFR 200.334 and the final agreement; and deliver work products in editable, nonproprietary formats unless the City approves otherwise.

3.0 QUALIFICATIONS STATEMENT

The Statement of Qualifications (SOQ) shall be organized in the order shown below and shall clearly identify the question being answered. Respondents shall be concise and project-specific. Fee, rate, and pricing information shall not be included. The response package should not exceed 30 pages.

RESPONDENT'S CAPABILITIES AND RESOURCES TO UNDERTAKE THE PROJECT (max 5 pages)

3.1 Describe the Prime Firm's availability and commitment to complete the project within the required grant schedule, including current and projected workload of key staff.

3.2 Provide a brief history of the Prime Firm and proposed subconsultants, including ownership, office locations, the office that will manage the project, and any name or ownership changes during the last three years.

3.3 Identify the number and disciplines of professional staff available to the project. At least one key professional responsible for engineering analyses must be licensed as a Professional Engineer in

Texas at contract execution. Identify relevant credentials such as PE, PTOE, RSP, AICP, GIS, public-engagement, or grant-management qualifications.

3.4 Provide a project-specific organization chart identifying the project manager, technical leads, subconsultants, reporting relationships, and the office location of each key person.

3.5 Provide resumes for key personnel assigned to the project, limited to one pages per person. State each person's proposed role, relevant experience, credentials, office location, availability, and anticipated percentage of project involvement.

RESPONDENT'S PERFORMANCE ON PAST REPRESENTATIVE PROJECTS (max 2 pages each project)

3.6 Present a maximum of five completed or substantially completed projects most relevant to this

CSAP. Prioritize projects involving SS4A, Vision Zero, Local Road Safety Plans, Safe System planning, crash analysis, High-Injury Networks, systemic safety, community engagement, project-specific concept development, planning-level cost estimating, transparent prioritization, demonstration projects, transportation-safety technology, before-and-after evaluation, and federal grant compliance. For each project provide the client, location, population or study-area scale, dates, consultant role, key staff, scope, major deliverables, adoption status, schedule and budget performance, and a current client reference with telephone number and email address.

3.7 Explain how the proposed team's experience on the representative projects produced actionable safety policies, projects, programs, funding applications, implementation results, or measurable safety outcomes.

RESPONDENT'S TECHNICAL APPROACH AND KNOWLEDGE OF BEST PRACTICES (max

10 pages)

3.8 Describe the team's understanding of Lewisville's project, the executed SS4A Planning and

Demonstration award, and the seven required Action Plan components. Identify the most important technical, demonstration-project, technology, implementation, and administrative issues for successful completion.

3.9 Describe the proposed project-management, coordination, decision, risk, grant-reporting, and quality-assurance approach. Explain how the team will maintain schedule and budget control and recover from delays.

3.10 Describe the proposed data-acquisition, validation, crash-analysis, network-screening, systemic-risk, GIS, and High-Injury Network methodology. Explain how data limitations and differences in roadway ownership will be addressed and how the work will be made reproducible.

3.11 Describe the approach to engaging residents, underserved areas, vulnerable roadway users, community organizations, agencies, and private stakeholders. Explain how participation will be made accessible and how input will be analyzed and incorporated into decisions.

3.12 Describe the approach to reviewing City plans, policies, standards, development and capital processes, operations, and programs and converting findings into implementable policy and process recommendations.

3.13 Describe how the team will convert crash analysis, and public input into specific location-based and systemic project proposals. Explain the proposed countermeasure-selection, expected-safety-benefit, quantity-development, cost-estimating, cost-effectiveness, prioritization, implementation-phasing, and funding methodology. Include a sample project sheet and cost estimate from a comparable project.

3.14 Describe the proposed approach to screening, deploying, monitoring, and evaluating a demonstration project and to assessing technology-enabled safety improvements. Identify candidate technologies or treatment types, approval and traffic-control considerations, before-and-after methods, surrogate safety measures, privacy and cybersecurity controls, and how findings will inform permanent improvements.

3.15 Describe the proposed performance-measurement, annual public reporting, implementation tracking, GIS-data handoff, and plan-update framework.

3.16 Provide a proposed work plan and schedule showing major tasks, engagement phases, technical memoranda, project-development and cost-estimating milestones, demonstration-project screening, approvals, deployment and evaluation, draft and final CSAP milestones, City review periods, adoption, public posting by March 31, 2028, and final reporting by June 30, 2028.

3.17 Identify any recommended scope refinements, innovations, optional methods, or efficiencies that would improve technical quality, engagement, implementation readiness, or compliance without exceeding the approved grant scope.

RESPONDENT'S INTEGRITY, ELIGIBILITY, AND PROFESSIONAL LIABILITY

3.18 Disclose whether the company is currently for sale, involved in a transaction to be acquired or reorganized, or experiencing another material organizational change that could affect project delivery.

3.19 Describe all past or pending litigation, claims, administrative actions, or professional-liability matters during the last five years that could affect performance of a contract with the City.

3.20 Disclose any current default on a loan or financing agreement that could materially affect project performance and explain the circumstances and expected resolution.

3.21 Disclose any relationship by family, business association, capital funding, or other connection between the Respondent or proposed team and a City employee or elected official that may create an actual or perceived conflict of interest.

3.22 Confirm the Prime Firm and proposed subconsultants are not suspended, debarred, or otherwise excluded from federally funded work and identify the firm's Unique Entity Identifier, if available.

The City will verify eligibility before award.

3.23 Provide the Prime Firm's and engineering subconsultants' professional-liability claims history for the past five years and identify current professional-liability coverage limits.

4.0 FORMAT OF PROPOSALS

GENERAL INSTRUCTIONS

4.1 Proposals shall be prepared SIMPLY AND ECONOMICALLY, providing a straightforward, CONCISE description of the respondent's ability to meet the requirements of this RFQ. Emphasis shall be on the QUALITY, completeness, clarity of content, responsiveness to the requirements, and an understanding of Owner's needs.

4.2 Digital submissions through Bonfire are preferred.

4.3 Proposals shall contain a MAXIMUM of thirty (30) PRINTED PAGES. The cover, table of contents, divider sheets, City of Lewisville RFQ document and signature page do not count as printed pages.

4.4 Respondents shall carefully read the information contained in this RFQ and submit a complete response to all requirements and questions as directed. Incomplete qualifications will be considered non-responsive and subject to rejection.

4.5 Proposals and any other information submitted by respondents in response to this RFQ shall become the property of the Owner.

4.6 The Owner will not compensate respondents for any expenses incurred in Qualifications preparation or for any presentations that may be made, unless agreed to in writing in advance or required by law. Respondents submit Qualifications at their own risk and expense.

4.7 Proposals that are qualified with conditional clauses, alterations, items not called for in the RFQ documents, or irregularities of any kind are subject to rejection by the Owner, at its option.

4.8 The Owner makes no representations of any kind that an award will be made as a result of this

RFQ, or subsequent RFP. The Owner reserves the right to accept or reject any or all Qualifications, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this

RFQ when deemed to be in Owner's best interest.

4.9 Proposals shall consist of answers to questions identified in Section 3 of the RFQ. It is not necessary to repeat the question in the Proposals; however, it is essential to reference the question number with the corresponding answer.

PAGE SIZE, BINDING, DIVIDERS, AND TABS (APPLIES TO PAPER SUBMITTALS):

4.10 Proposals shall be printed on letter-size (8-1/2” x 11”) paper and GBC or spiral bound (No 3-ring binders).

4.11 Additional attachments shall NOT be included with the Proposals. Only the responses provided by the respondent to the questions identified in Section 3 of this RFQ will be used by the Owner for evaluation.

4.12 Separate and identify each criteria response to Section 3 of this RFQ by use of a divider sheet with an integral tab for ready reference.

TABLE OF CONTENTS:

4.13 Submittals shall include a “Table of Contents” and give page numbers for each part of the

Qualifications.

PAGINATION:

4.14 Number all pages of the submittal sequentially using Arabic numerals (1, 2, 3, etc.)

SUBMITTAL:

4.15 The RFQ will be available to interested parties at https://cityoflewisville.bonfirehub.com/portal or may be picked up in person at the Purchasing office.

4.16 Proposals may be uploaded to Bonfire or sealed RFQs, one (1) original and one (1) PDF copy on a flash drive may be delivered to the City of Lewisville Purchasing Division office at the address below, in a sealed envelope or box, clearly marked:

RFQ #27-01-Q

PROFESSIONAL ENGINEERING SERVICES FOR THE

CITY OF LEWISVILLE COMPREHENSIVE SAFETY ACTION PLAN (SS4A)

Delivery address:

City of Lewisville

Finance Administration – Purchasing Division

Attn: Janine Carpenter, Senior Buyer

151 W. Church Street, Lewisville, TX 75057

4.17 The deadline for questions is listed in the Bonfire portal. All questions pertaining to this RFQ must be submitted in writing via Bonfire. No verbal clarification will be given.

4.18 No telephone, email, or fax proposals will be accepted. Proposals may be accepted if delivered in person or by U.S. Postal Service, Federal Express, UPS, etc. or uploaded to Bonfire. The City is not responsible for missing, lost, or late delivery. Any RFQ responses received after the time set for opening will be returned to the proposer unopened.

4.19 Specifications, RFQ proposal forms, and instructions to bidders are attached hereto. The preparation of the proposal will be at the total expense of the proposer. There is no expressed or implied obligation for the City of Lewisville to reimburse responding proposers for any expense incurred in the preparation of proposals in response to this request. Alternate proposals will also be considered, provided the alternatives are clearly explained. All deviations from the specifications must be clearly identified and explained. Absolutely no fee or cost proposal information should be provided in response to this RFQ.

5.0 EVALUATION CRITERIA

The City of Lewisville will evaluate each responsive SOQ using the criteria below. Evaluation will focus on demonstrated competence and qualifications for the required professional services. The City may verify references, request clarification, and interview one or more of the highest-ranked firms.

DESCRIPTION POINTS

SS4A Understanding, Project Scope, Technical Approach, Cost Estimations, and

Prioritization

Team Members’ Qualifications, Capacity, and Availability 20

Relevant Experience and Past Performance 20

Project Management Structure, QA/QC, Reporting and Grant Compliance 10

Demonstration Project, Technology, and Safety Evaluation 10

SOQ Clarity and Responsiveness 10

TOTAL 100

The City may interview one or more of the highest-ranked firms before final selection.

6.0 SIGNATURE

6.1 REPRESENTATIONS

By signing below, Respondent represents and warrants that:

6.1.1 The Qualifications and all statements and information prepared and submitted in response to this RFQ are current, complete, true and correct;

6.1.2 It is not given, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount trip, favor or service to a public servant in connection with the submitted Qualifications or any subsequent proposal. Failure to sign below, or signing a false statement, may void the response or any resulting contracts at the

City’s option, and the Respondent may be removed from all future proposal lists at this

City;

6.1.3 The individual signing this document and the documents made part of the RFQ is authorized to sign such documents on behalf of the Respondent and to bind the Respondent under any contract which may result from the submission of the response;

6.1.4 No relationship, whether as a relative, business associate, by capital funding agreement or by any other such kinship exists between Respondent and an employee of The City of

Lewisville, Texas;

6.1.5 No compensation has been received for participation in the preparation of this RFQ (ref.

Section 2155.004 Texas Government Code);

6.1.6 Respondent complies with all federal laws and regulations pertaining to Equal

Employment Opportunities and affirmative action;

6.1.7 To the best of its knowledge, no member of the City of Lewisville Council or Elected official has a financial interest, directly or indirectly, in the Project; and

6.1.8 The successful firm will be selected based on demonstrated competence and qualifications only.

MISCELLANEOUS:

Required Forms

All forms requiring either a signature or information to be filled in are to be returned with your proposal. In addition, the language contained in the attached form entitled Purchase Order Terms and Conditions is made part of this request for proposal through reference herein.

SIGNATURE PAGE

TYPE OR PRINT:

FIRM NAME AUTHORIZED REPRESENTATIVE & TITLE

STREET ADDRESS and/or P.O. BOX NO. A/C PHONE NUMBER

CITY/STATE/ZIP CODE A/C FAX NUMBER

FIRM’S TAX IDENTIFICATION NUMBER E-MAIL ADDRESS

SIGNATURE DATE

PROPOSER’S ACCEPTANCE OF EVALUATION METHODOLOGY

WAIVER OF CLAIMS: EACH PROPOSER BY SUBMISSION OF A RESPONSE TO

THIS REQUEST FOR QUALIFICATIONS ("RFQ") WAIVES ANY CLAIMS IT HAS

OR MAY HAVE AGAINST THE OWNER, ITS EMPLOYEES, OFFICERS, AGENTS,

REPRESENTATIVES, AND THE MEMBERS OF OWNER'S GOVERNING BODY,

CONNECTED WITH OR ARISING OUT OF THIS RFQ, INCLUDING THE

ADMINISTRATION OF THE RFQ AND THE RFQ EVALUATION. SUBMISSION OF

A PROPOSAL INDICATES PROPOSER’S ACCEPTANCE OF THE EVALUATION

TECHNIQUE AND PROPOSER’S RECOGNITION THAT SOME SUBJECTIVE

JUDGMENTS MUST BE MADE BY THE OWNER DURING THE EVALUATION OF

PROPOSALS. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING,

EACH PROPOSER ACKNOWLEDGES THAT THE BASIS OF SELECTION AND THE

EVALUATIONS SHALL BE MADE PUBLIC AFTER THE CONTRACT IS AWARDED

AND WAIVES ANY CLAIM IT HAS OR MAY HAVE AGAINST THE ABOVE-NAMED

PERSONS, DUE TO INFORMATION CONTAINED IN SUCH EVALUATIONS.

Firm: _____________________________________________

Authorized Signature: ______________________________

Printed Name: _____________________________

Date: _______________________

CITY OF LEWISVILLE PURCHASING DIVISION

ADDITIONAL TERMS

ANTI-LOBBYING PROVISION

During the period between proposal / sealed bid submission date and the contract award, proposers, including their agents and representatives, shall not directly discuss or promote their proposal with any member of the City of Lewisville City Council or City staff except in the course of City-Sponsored inquiries, briefings, interviews, or presentations, unless requested by the City.

This provision is not meant to preclude offerors from discussing other matters with City

Council members or City staff. This policy is intended to create a level playing field for all potential offerors, assure that contract decisions are made in public, and to protect the integrity of the RFQ / Bid Evaluation process. Violation of this provision may result in rejection of the offeror’s proposal.

LAWS AND ORDINANCES

Laws and Ordinances: The Contractor shall at all times observe and comply with all

Federal, State and local laws, ordinances and regulations which in any manner affect the

Contract or the work, and shall indemnify and save harmless the City against any claim arising from the violation of any such laws, ordinances and regulations whether by the

Contractor or his employees.

PROTECTION OF RESIDENT WORKERS

Protection of Resident Workers: The City of Lewisville actively supports the

Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (I-9). The Contractor and its

Subcontractors shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. The City reserves the right to audit Contractor’s or Subcontractor’s employment records to verify the existence of a completed Employment Eligibility Verification Form (I-9) for every worker performing services or manufacturing products under the Contract Documents.

The audit will be at the City’s expense.

IMMIGRATION REFORM AND CONTROL ACT

Immigration Reform and Control Act (8 U.S.C. §1324a): The City of Lewisville supports the Immigration Reform and Control Act (IRCA) which is a comprehensive scheme prohibiting the employment of unauthorized aliens in the United States. The

Contractor shall submit a declaration signed under penalty of perjury of the laws of the

State of Texas stating that it has not been found in violation of IRCA by the United States

Attorney General or Secretary of Homeland Security in the preceding five (5) years. The

Contractor shall ensure that its Subcontractors submit a declaration signed under penalty of perjury of the laws of the State of Texas stating that they have not been found in violation of IRCA by the United States Attorney General or Secretary of Homeland

Security in the preceding five (5) years. The Contractor and its Subcontractors shall at all times during the term of the contract with the City comply with the requirements of

IRCA and shall notify the City within fifteen (15) working days of receiving notice of a violation of IRCA. The City may terminate a contract with the Contractor if the City determines that (a) the Contractor or its Subcontractors have been untruthful regarding

IRCA violations in the preceding five (5) years; (b) if the Contractor fails to ensure that its Subcontractors submit the aforementioned declaration; or (c) the Contractor or its

Subcontractors fail to timely notify the City of an IRCA violation.

Contractor Name

Authorized Signature Date

CITY OF LEWISVILLE

DISCLOSURE OF INTEREST

Pursuant to Chapter 176 of the Texas Local Government Code, a person or agent of a person who contracts or seeks to contract with the City of Lewisville must complete a conflict of interest questionnaire if the person or agent has an affiliation or business relationship that might cause a conflict of interest with the City. The conflict of interest questionnaire, which is available online at ethics.state.tx.us, must be filed with the City Secretary of the City of Lewisville no later than the seventh (7th) business day after the person or agent begins contract discussions or negotiations with the City of Lewisville or submits to the City of Lewisville an application, response to a request for proposal or bid, correspondence, or another writing related t o a potential agreement with the City of Lewisville. An updated Conflict of Interest Questionnaire must be filed in accordance with Chapter 176 of the Local Government Code.

Seller should consult with legal counsel if they have questions regarding its compliance with the requirements of Chapter 176. It is the responsibility of each person or agent who is contracting or seeking to contract with the City of Lewisville to comply with the filing requirements of Chapter

176.

INSURANCE REQUIREMENTS

PROFESSIONAL SERVICES PROJECTS/CONSULTANTS

Services for non-construction projects. Consultants or other professionals including Accountants, Attorneys, Veterinarians, and Medical Doctors.

Vendor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the vendor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the Vendor’s bid.

A. MINIMUM SCOPE OF INSURANCE

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage “occurrence” form CG

00 01 (10 01). “Claims Made” form is unacceptable except for professional liability.

2. Workers’ Compensation insurance as required by the Labor Code of the State of Texas, including Employers’ Liability Insurance.

3. Automobile Liability – as required by the State of Texas, covering all owned, hired, or non-owned vehicles. Automobile Liability is only required if vehicle(s) will be used under this contract. Coverage not required for delivery services.

4. Professional Liability Insurer, and / or Errors and Omissions.

B. MINIMUM LIMITS OF INSURANCE

Vendor shall maintain throughout contract limits not less than:

1. Commercial General Liability: $500,000 per occurrence/$1,000,000 aggregate for bodily injury, personal injury and property damage. Policy will include coverage for:

a. Premises – Operations

b. Broad Form Contractual Liability

c. Products and Completed Operations

d. Personal Injury

e. Broad Form Property Damage

f. If applicable, Explosion Collapse and Underground (XCU) Coverage, Fire Damage, and Medical Expense.

NOTE: The aggregate loss limit applies to each project.

2. Workers’ Compensation and Employer’s Liability: Workers’ Compensation Statutory limits as required by the Labor Code of the State of Texas and Employer’s Liability minimum limits of $500,000 per injury, $500,000 per occurrence, and $500,000 per occupational disease.

3. Automobile Liability - $500,000 Combined Single Limit. Limits can only be reduced if approved by the HR Director or designee.

4. Professional Liability and /or Errors and Omissions - $500,000 per occurrence. $1,000,000

Aggregate.

C. DEDUCTIBLES AND SELF-INSURED RETENTIONS

Any deductible or self-insured retentions must be declared to and approved by the City.

D. OTHER INSURANCE PROVISIONS

The policies are to contain, or be endorsed to contain the following provisions:

1. General Liability and Automobile Liability Coverages

a. The City, its officers, officials, employees, boards/commissions and volunteers are to be added as “Additional Insured” as respects liability arising out of activities performed by or on behalf of the vendor, products and completed operations of the vendor, premises owned, occupied or used by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. It is understood that the business auto policy under “Who is an Insured” automatically provides liability coverage in favor of the City. The coverage shall include defense of claims against the City as additional insured.

b. The vendor’s insurance coverage shall be primary and non-contributory insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the vendor’s insurance and shall not contribute with it.

c. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City, its officers, officials, employees, Boards and Commissions or volunteers.

d. The vendor’s insurance shall apply separately to each insured against whose claim is made or suit is brought, except to the limits of the insured’s liability.

2. Waiver of Subrogation – All coverages except Professional Liability

Each insurance policy required by this exhibit shall waive all rights of subrogation against the City, its officers, officials, employees, and volunteers for losses arising from work performed by the vendor for the City.

3. Notice of Cancellation - All Coverages

Each insurance policy required by this exhibit shall be endorsed to state that coverage shall not be suspended, voided, canceled or non-renewed by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given the City, or ten (10) days prior written notice for non-payment of premium.

4. Professional Liability and / or Errors and Omissions

“Claims made” policy is acceptable coverage which must be maintained during the course of the project and up to two (2) years after completion and acceptance of the project by the

City.

E. ACCEPTABILITY OF INSURERS

The City prefers that Insurance be placed with insurers with an A.M. Best’s rating of no less than A-:VI, or, A or better by Standard and Poors.