Specifications_PR16156210.pdf

EMBASSY OF THE UNITED STATES OF AMERICA

U.S. Department of State

The General Services Office (GSO) Bogotá, Colombia

The General Services Office (GSO) at the U.S. Embassy in Bogota has a requirement for Electronic Key Management System Supply; we invite you to read carefully the following minimum requirements:

Conditions of proposal

To be considered for evaluation and award you must comply with the following:

Submit with the quotation the technical information sheet per model/reference and dimensions.

Your offer must meet or exceed ALL requirements specified in this advertisement.

If pictures are included, they are used as an example, your offer must meet the technical description provided.

We will contact you to clarify or to request additional information during the evaluation process, if necessary.

Brand new products (not refurbished, no alternatives) Must match the exact features Your offer must include CONTRACTOR’S CERTIFICATION ON

COMPLIANCE WITH NATIONAL DEFENSE AUTHORIZATION

ACT (NDAA) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020).

Be SAM registered.

Detailed warranty.

REQUIREMENT: Thay your company completely understands the requirement.

VALIDITY OF OFFER: 3 Months

Questions

Please use PR16156210 in the subject line. Should you have any question regarding this request please send an e-mail to bogotagsocompras@state.gov before July 31st, 2026, at 4:00 PM (Bogota, Colombia - local time).

Delivery Place

11380 NW 34TH ST

Doral, FL 33178

(305) 477-4580

Payment Terms

EFT net 30 calendar days, payments will be made upon receipt and acceptance of delivery.

Deadline to submit your offer

Please use PR16156210 in the subject line.

mailto:bogotagsocompras@state.gov

Offers are due by August 10th, 2026 at 4:00 PM (Bogota, Colombia - local time) via e‐mail to bogotagsocompras@state.gov All responsible sources may submit an offer that shall be considered.

Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is PR16156210 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2005–45 Items to be acquired as stated in the below list. All elements should meet or exceed the following criteria:

SCOPE OF WORK

Electronic Key Management System Supply.

Features:

Cabinet with a capacity for 480 key sets (each set contains three to six keys).

Access control for authorized users to retrieve keys using a PIN or code. Daily

Transaction Recap of events showing User, Date, Time, Key or Asset, etc.

Key Socket Report shows each key located within the cabinet and its location Ability to program or modify users, codes, etc., and request user summaries or history without requiring special permissions from the manufacturer.

Voltage: 120 Volts, 60 Hz.

Wall-mountable design.

Mounting space is limited to a wall section of approximately 3 meters wide.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Performance Threshold Goods.

Brand new products is a must.

Delivery

As depicted in features of the Scope of Work

No defective, refurbished or altered products are allowed.

mailto:bogotagsocompras@state.gov

Delivery date

Packing list

Delivery tracking number

Full delivery, no partial shipments.

Within 30 days after the award.

No delays

A detailed packing list document must be provided

Shipment must be able to be tracked in real time

EVALUATION FACTORS

• Award will be made to the lowest priced, acceptable, responsible quoter. The quoter shall submit a completed quote based on the SCOPE OF WORK chart.

• The Government reserves the right to reject proposals that are unreasonably low or high in price.

• The lowest price will be determined by multiplying the offered.

• The Government will determine quoter acceptability will be determined by assessing the quoter's compliance with the terms of the RFQ.